HomeMy WebLinkAboutFCS-15-062 - City of Guelph Tender Supply and Delivery of Various Food SuppliesStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -04 -27
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer
519- 741 -2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015 -04 -14
REPORT NO.: FCS -15 -062
SUBJECT: City of Guelph Tender 14 -139 Supply and Delivery of Various
Food Supplies
RECOMMENDATION:
That the City of Kitchener piggyback on the City of Guelph Tender 14 -139 Supply and
Delivery of Various Food Supplies, with Sysco Toronto, Mississauga, Ontario, at their
tendered unit prices for an eight (8) month period, with an option to renew for three (3)
additional twelve (12) month periods.
BACKGROUND:
Food supplies are required in order to run the Downtown Community Centre and Rockway
Senior Centre City cafeteria and restaurant. Piggybacking on the City of Guelph's tender allows
the City to take advantage of price discounts due to volume.
The City's actual spend over the past twelve (12) months was $46,465. The actual spend will
depend on the level of event activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Guelph website and the Internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by five (5) interested parties, and by the closing date of Thursday October 23, 2014, two (2)
tenders had been received.
The City of Guelph's specification stated that other municipal agencies within the Co- operative
Purchasing Group of Waterloo Region (CPGWR) may take advantage of the terms and pricing
offered.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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The following tenders were received:
Sysco Toronto Mississauga ON
Gordon Food Service Milton ON
The price for food supplies has decreased 5% based on a representative sampling of 10
commonly purchased items compared to the 2014 contract.
The tender was reviewed by F. Prior, District Facilitator and W. Dawson, District Facilitator, who
concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services
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