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HomeMy WebLinkAbout2015-05-04 FINANCE AND CORPORATE SERVICES COMMITTEE MAY 4. 2015 CITY OF KITCHENER The Finance and Corporate Services Committee met this date commencing at 12:33 p.m. Present: Councillor S. Davey-Chair Mayor B. Vrbanovic and Councillors F. Etherington, Y. Fernandes, K. Galloway- Sealock, J. Gazzola, B. loannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh. Staff: J. Willmer, Chief Administrative Officer D. Chapman, Deputy CAO, Finance &Corporate Services D. Tyagi, Deputy CAO, Infrastructure Services M. Seiling,Acting Deputy CAO, Community Services C. Tarling, Director, Legislated Services &City Clerk J. Readman, Director, Transportation Services C. Goodeve, Manager, Council and Committee Services& Deputy Clerk P. Harris, Manager, Licensing C. Bluhm, Manager, Downtown Development D. Saunderson, Committee Administrator 1. CSD-15-027 - CANCER SOCIETY—RELAY FOR LIFE—NOISE EXEMPTION REQUEST The Committee considered Community Services Department report CSD-15-027, dated April 23, 2015 recommending approval of a noise exemption to the Cancer Society for their Relay for Life event, being held on May 22 and May 23. On motion by Councillor D. Schnider- it was resolved: "That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Canadian Cancer Society, Waterloo Region Unit, for their Relay for Life Event at Eastwood Collegiate, between the hours of 7:00 p.m., May 22 and 7:00 a.m., May 23, 2015, as outlined in Community Services Department report CSD-15-027." 2. INS-15-026 - DOON SOUTH SANITARY PUMPING STATION—PO EXTENSION The Committee considered Infrastructure Services Department report INS-15-026, dated April 9, 2015 recommending an extension of a Purchase Order for MMM Group for design and construction of the Doon South Sanitary Pumping Station and New Dundee Road Sanitary Sewer. Mr. D. Tyagi was in attendance and responded to questions from the Committee. Councillor Y. Fernandes brought forward a motion to defer the recommendation outlined in Report INS-15-026 until additional clarification is received from the Director of Engineering for the Purchase Order extension. The following motion was voted on and was Carried by a recorded vote, with Councillors B. loannidis, D. Schnider, P. Singh, S. Marsh, J. Gazzola, K. Galloway-Sealock,Y. Fernandes, Z. Janecki and F. Etherington voting in favour; and, Councillor S. Davey voting in opposition. On motion by Councillor Y. Fernandes- it was resolved: "That consideration of the following motion be deferred to the May 11, 2015 Council meeting,to allow additional time to receive clarification from the Director of Engineering on the Purchase Order(PO)extension: `That an extension of the purchase order issued to MMM Group for engineering services related to the design and construction of the Doon South Sanitary Pumping Station and New Dundee Road Sanitary Sewer in the amount of $282,000., be approved, as outlined in Infrastructure Services Department report INS-15-026." A motion was then brought forward by Councillor Y. Fernandes directing staff to undertake a review of the number of times that engineering projects have required a Purchase Order (PO) extension over the last 18 to 24 months and what was the total dollar value of those extensions. FINANCE AND CORPORATE SERVICES COMMITTEE MAY 4. 2015 -47 - CITY OF KITCHENER 2. INS-15-026 - DOON SOUTH SANITARY PUMPING STATION - PO EXTENSION (CONT'D) On motion by Councillor Y. Fernandes- it was resolved: "That staff be directed to review the number of times that engineering projects have required a Purchase Order (PO) extension over the last 18 to 24 months and what was the total dollar value of those extensions." 3. INS-15-036 - GREEN STREET AT PARK STREET-LEFT TURN PROHIBITION The Committee considered Infrastructure Services Department report INS-15-036, dated April 16, 2015 recommending a left turn prohibition on Green Street, between the hours of 2:00 p.m. and 6:00 p.m., Monday to Friday, until December 31, 2015. Mr. J. Readman was in attendance and responded to questions from the Committee. On motion by Councillor D. Schnider- it was resolved: "That the Uniform Traffic Bylaw be amended to prohibit left turns between the hours of 2:00 p.m. and 6:00 p.m., Monday to Friday, until December 31, 2015 from Green Street onto Park Street, as outlined in Infrastructure Services Department report INS-15-036." 4. FCS-15-064 - LIQUOR LICENSING APPLICATION REVIEW COMMITTEE The Committee considered Finance and Corporate Services Department report FCS-15-064, dated April 15, 2015 recommending the Liquor License Application Review Committee be disbanded, and to discontinue submitting potential liquor license conditions to the Alcohol and Gaming Commission of Ontario (AGCO). Ms. P. Harris was in attendance and responded to questions from the Committee. On motion by Councillor B. loannidis- it was resolved: "That the Liquor License Application Review Committee be disbanded; and further, That the related process of submitting potential liquor license conditions to the Alcohol and Gaming Commission of Ontario (AGCO), be discontinued, as outlined in Finance and Corporate Services Department report FCS-15-064." 5. FCS-15-006 - 2014 ELECTION DEBRIEF The Committee considered Finance and Corporate Services Department report FCS-15-006, dated March 18, 2015 regarding a debrief for the 2014 Municipal Election held on October 27, 2014. Ms. C. Tarling presented the Report and responded to questions from the Committee. Councillor K. Galloway-Sealock left the meeting at this time. Councillor S. Marsh brought forward the recommendation as outlined in Report FCS-15-006 with an amendment to consider allowing municipal candidates to include website and biographical information on the City's website; the potential to permit permanent residents to vote in municipal elections; and, to undertake a review on increasing voter turnout. Mayor B.Vrbanovic entered the meeting at this time. Councillor K. Galloway-Sealock re-entered the meeting at this time. Councillor K. Galloway-Sealock brought forward an amendment to Councillor Marsh's motion requesting a report back on the status of the above advocacy initiatives with the Provincial government; and, that staff be directed to undertake a review on increasing voter turnout, which may potentially include re-establishing the Voter Turnout Committee. It was requested that the various Clauses be voted on separately. FINANCE AND CORPORATE SERVICES COMMITTEE MAY 4. 2015 -48 - CITY OF KITCHENER 5. FCS-15-006 - 2014 ELECTION DEBRIEF (CONT'D) Councillor K. Galloway-Sealock's amendment regarding a review on increasing voter turnout and potential re-establishment of a Voter Turnout Committee was voted on and was Carried by a recorded vote, with Mayor B. Vrbanovic and Councillors B. loannidis, D. Schnider, P. Singh, S. Marsh, J. Gazzola, K. Gal loway-Sealock, S. Davey, Y. Fernandes, and F. Etherington voting in favour; and, Councillor Z. Janecki voting in opposition. Councillor K. Galloway-Sealock's motion regarding receiving a report back on the status of the above advocacy initiatives with the Provincial government was voted on and was Carried by a recorded vote, with Mayor B. Vrbanovic and Councillors B. loannidis, D. Schnider, P. Singh, S. Marsh, J. Gazzola, K. Galloway-Sealock, Y. Fernandes, and F. Etherington voting in favour; and, Councillors S. Davey and Z. Janecki voting in opposition. Councillor S. Marsh's amendment regarding the potential to permit permanent residents to vote in municipal elections was voted on and was Carried by a recorded vote, with Mayor B. Vrbanovic and Councillors B. loannidis, D. Schnider, P. Singh, S. Marsh, J. Gazzola, K. Galloway-Sealock, S. Davey, Y. Fernandes, and F. Etherington voting in favour; and, Councillor Z. Janecki voting in opposition. The following motion was then voted on and was Carried Unanimously by a recorded vote. On motion by it was resolved: "That City staff be directed to participate in upcoming advocacy initiatives and consultations at the Province of Ontario level with respect to the Municipal Elections Act, as outlined in Finance and Corporate Services Department report FCS-15-006, and in particular those relating to: 1. Potential improvements to the Municipal Voters' List; and, 2. Potential for allowing municipal candidates to include website and biographical information on the City's website; and, 3. Potential to allow all permanent residents to vote in municipal elections; and, That staff be directed to undertake a review on increasing voter turnout which may potentially include re-establishing the voter turnout committee; and further, That staff be directed to report back annually on the status of the above advocacy and voter turnout initiatives." 6. CAO-15-016 - FOOD TRUCK FOLLOW-UP The Committee considered Chief Administrator's Office report CAO-15-006, dated April 23, 2015 recommending the amendment of By-law 2014-056 (Food Trucks), to permit weekly or monthly food truck locations within the Downtown Kitchener Business Improvement Area (DKBIA). Mr. C. Bluhm and Ms. P. Harris presented the Report and responded to questions from the Committee. Mr. Bluhm advised that following the publication of the Report on the City's website, staff were contacted by a business owner and tenant, located at 20 Breithaupt Street, has expressed interest in partnering with food trucks to offer a lunch option specifically to staff at their location. He stated that staff have taken into consideration that request and have an amended recommendation that would permit collaborative events between the tenant located at 20 Breithaupt Street and the food truck operators, specifically for that location. Ms. N. Dragusanu, Food Truck Operator, advised that he was appreciative of the efforts on the part of staff to reach a compromised recommendation. She noted that with the changing infrastructure, she would like further consideration to sites that would accommodate more permanent locations for food trucks. FINANCE AND CORPORATE SERVICES COMMITTEE MAY 4. 2015 -49 - CITY OF KITCHENER 6. CAO-15-016 - FOOD TRUCK FOLLOW-UP (CONT'D) Mr. B. Schmuck, Food Truck Operator, addressed the Committee in opposition to the staff recommendation, expressing concerns with the number of restrictions being applied to food truck operators. He noted that he was unable to attend either of the meetings facilitated by staff between the restaurant owners and food truck operators. He stated, in his opinion, the recommendation has a greater amount of compromise on behalf of food trucks, and even with the proposed change to include Breithaupt Street, there still are insufficient opportunities within the Downtown core for food truck operators within the Downtown. A motion was brought forward by Councillor B. loannidis to approve the amended recommendation as circulated by staff this date, save and except Clause 3 Item i, and an amendment to Item ii to strike out the reference to "one-time." On motion by Councillor B. loannidis- it was resolved "That Bylaw 2014-056 be amended, as shown in the "Proposed Bylaw", to permit weekly or monthly food truck locations within the Downtown Kitchener Business Improvement Area (BIA) boundary, subject to the requirements contained therein, as outlined in Chief Administrative Officer's CAO-15-016; and, That in 2015, the City shall not offer weekly food truck programming at Carl Zehr Square, unless it is associated with a festival or event; and, That By-law 2014-056 be further amended to including the following: i) That one food truck be permitted to operate on the parking lot municipally addressed as 20 Breithaupt Street, or in the on-street parking areas on Breithaupt Street, between Moore Avenue and Waterloo Street, as part of a collaborative event between a food truck operator and a commercial or office tenant or an adjacent building, for a maximum period of four hours, provided the collaborative event has been approved by the Manager of Licensing in advance, and where the event it to occur on 20 Breithaupt Street, the property owner has provided written authorization to the Manager of Licensing; and further, That consideration be given to additional opportunities for permitting food trucks on Breithaupt Street once ION construction has been completed." 7. ADJOURNMENT On motion, this meeting adjourned at 3:48 p.m. D. Saunderson Committee Administrator