Loading...
HomeMy WebLinkAbout2015-05-07 SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES MAY 7, 2015 CITY OF KITCHENER The Safe and Healthy Community Advisory Committee met this date, commencing at 4:05 p.m. Present: Mr. D. McKlusky – Vice-Chair Councillors S. Marsh and D. Schnider, Ms. J. Nicholls, Ms. D. Christiaen, Ms. J. Metzger, Ms. N. Bird, Ms. E. Clarke, Ms. L. Roberts and Messrs. W. Rahimi, S. Grande, C. Roy and M. Farwell. Staff: Mr. M. Hildebrand, Director of Community Programs and Services Ms. D. Campbell, Manager, Community Resource Centres Ms. L. Korabo, Committee Administrator 2015-2016 WORKPLAN DEVELOPMENT 1. Mr. M. Hildebrand advised that today’s meeting will provide a final opportunity to discuss and establish sub-committees for action items on the proposed 2015-2016 work plan. Sub- committees could begin meeting immediately thereafter and determine how to move their action items forward by developing timelines, etc. Members were reminded sub-committees should keep the full committee mandate in mind when considering possible actions, refer to it regularly and ensure any work undertaken ties back to same. Ms. J. Ouellette provided a brief overview of the work plan development process to date and circulated the most recent draft, noting where member input had been received and names incorporated into sub-committees. It was acknowledged not all members had yet responded. Ms. Ouellette advised she had proposed potential action items under all areas of focus however, commented that sub-committees could adjust these, as deemed appropriate. She also noted the requirement that all sub-committees report back to the full committee with individual action plans allowing for full discussion and approval in order to move forward. The Committee then reviewed the draft plan and noted where member names had been included for sub-committee work. Several more members requested placement on a sub- committee under the following areas of focus: public awareness raising; physical environment and safety; foster inclusion, participation and belonging; committee administrative work; network/share; and, research service gaps. Mr. M. Hildebrand commented that action items requiring discussion by the full committee are also shown on the work plan as are issues from previous work plans which are currently on hold. He also noted the Committee may be requested to advise Council or staff on other matters throughout the current term and these cannot be reflected on the work plan at this time. Mr. Hildebrand suggested one sub-committee member take a leadership role in order to co- ordinate meeting dates and ensure initial discussions include development of a purpose and work focus. He requested information concerning action items, milestones and timelines be brought back to the Committee’s June meeting for discussion. Ms. J. Ouellette offered assistance at initial sub-committee meetings, if needed. Ms. Ouellette also stated advisory committee Chairs will be invited to the annual Compass Kitchener Chairs’ Gathering to be held later in June where an opportunity will be provided for each Chair to share work plan items and afforded an opportunity to look for ways to work together while also ensuring there is no overlap in actions. As some members were not in attendance, the Committee Administrator was requested to circulate the work plan to allow those members to put their names forward for any sub- committees of interest. It was also suggested that some actions could lend themselves to possibly splitting amongst two or more sub-committees and this discussion will be held at the appropriate time. SAFE AND HEALTHY COMMUNITY ADVISORY COMMITTEE MINUTES MAY 7, 2015 - 12 - CITY OF KITCHENER BELONGING / INCLUSION GRANT SUB-COMMITTEE 2. Ms. N. Bird, Chair, Belonging/Inclusion Grant Sub-committee, advised three funding applications had been received by the April deadline. She circulated a chart outlining: the name of the group/organization; project name and description; requested grant amount; comments of the review sub-committee; and, recommended funding amount. Ms. Bird advised the three applications were reviewed against the approved grant criteria; all requests totalled $5,850. She gave an overview of each submission explaining the rationale behind the sub-committee’s recommendations. Total funding of $1,850 is being recommended for a single application only. With regard to the application by the Cherry Park NA, it was felt the application would be a better fit with the Neighbourhood Matching Funds Grant (NMFG). Ms. Bird agreed to contact the NA and provide information on how to apply for a NMFG. On motion by Ms. D. Christiaen – It was resolved: “That the following Inclusion / Belonging Grant application be approved: Central Frederick NA – Hohner Avenue Porch Party & Painted Piano Project - $1,850.” NEIGHBOURHOOD STRATEGY PROJECT TEAM - UPDATE 3. Mr. M. Hildebrand advised the Neighbourhood Strategy Project Team consisting of 22 members has been finalized and will be co-chaired by Mike Farwell and himself. The first meeting has been scheduled for May 21, 2015; Ms. M. Drake of the City’s Planning Division has been seconded as Project Manager. JULY 2, 2015 COMMITTEE MEETING 4. Ms. L. Korabo, Committee Administrator, requested direction regarding the scheduled July nd Committee meeting. The meeting will fall on Thursday, July 2, the day following the Canada Day holiday. She suggested cancelling this meeting as staff felt attendance may drop off due to the statutory holiday on the previous day. The Committee was advised a room has been tentatively booked for the following week (Thursday, July 9) should the Committee wish to move the monthly meeting to this date. Members discussed the merits of holding a July meeting; it was felt this meeting could be cancelled as work by sub-committees could continue over the summer months thereby allowing for forward progress on several fronts. It was agreed to cancel the July 2, 2015 regularly scheduled Safe & Healthy Community Advisory Committee meeting but to maintain the August 6, 2015 date at this time. ADJOURNMENT 5. On motion, the meeting adjourned at 5:00 p.m. L. Korabo Committee Administrator