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HomeMy WebLinkAboutLibrary - 2015-04-15 MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:03 p.m. on Wednesday, April 15, 2015, by the Chair, Mr. Wayne Buchholtz in the Board Room at Central. TRUSTEES PRESENT Ms. Katherine Andrews, Mr. Tim Blundon, Mr. Wayne Buchholtz, Ms. Michelle Dow, Mr. Cory Ernst, Councillor Sarah Marsh, Ms. Jacqueline McLaren, Ms. Kelly McManus, Ms. Erin Rudland, Councillor Kelly Galloway- Sealock, Ms. Stephanie Tanner. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Sabina Franzen, Ms. Gloria Grigas. REGRETS Ms. Lesa Balch, Ms. Ann Wood. GUESTS Mr. Ken Haycock (by phone). 2. AGENDA REVIEW 15-36 On motion by Ms. Stephanie Tanner and seconded by Mr. Tim Blundon, it was RESOLVED that the Agenda be adopted, as amended. CARRIED There were no pecuniary / conflict of interest declarations. Kitchener Public Library Board 2 April 15, 2015 3. MINUTES of the Board Meeting of March 18, 2015. 15-37 On motion by Ms. Stephanie Tanner and seconded by Ms. Erin Rudland, it was RESOLVED that the Minutes of the Board Meeting of March 18, 2015, be approved. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates State of Our City Address Mr. Wayne Buchholtz thanked the Library Board Trustees who were on March 27, 2015. The opportunity to showcase the library was received with positive reviews from the public. In the State of Our City Address, Mayor Berry Vrbanovic complimented and thanked Ms. Sonia Lewis for her time dedication to Kitchener Public Library. 2015 Fundraiser The Leejay Levene calendar fundraiser and art exhibit launches on Thursday, May 7, between 5:30 pm and 7:00 pm in the Art Gallery Central. An email reminder will be sent to the Board. Networking Opportunity On Thursday, April 23, at 7:00 pm, the Theatre at Central Librar used to launch a tool developed by a local start-up to help people with autism use the Library. The development was funded by one of the -time donors, the Waterloo-Wellington Autism Services. Councillor Kelly Galloway-Sealock will be in attendance on behalf of the Mayor. The Chair encouraged Board members to attend. An email reminder will be sent. Kitchener Public Library Board 3 April 15, 2015 (b) Finance Committee March 2015 Financial Statement 15-38 On motion by Ms. Michelle Dow and seconded by Ms. Erin Rudland it was RESOLVED to accept the March 2015 Financial Statement, as printed. CARRIED 2014 Audited Financial Statements Ms. Michelle Dow presented the 2014 Audited Financial Statements. 15- On motion by Ms. Michelle Dow and seconded by Councillor Sarah Marsh it was RESOLVED to accept the 2014 Audited Financial Statements, printed. CARRIED (c) Report of the Secretary-Treasurer and CEO Updates Committee Responsible for Defining Fundraising Role Ms. Sonia Lewis will arrange to meet with the Executive Committe ing the fundraising role. Tour of Pioneer Park and Forest Heights Community Libraries An email poll will be sent with possible dates for a tour of Pio and Forest Heights Community Libraries on Saturday, June 13 or J or an evening in June. Training Opportunity On April 30, a webcast will be offered in the Board Room between am and 4:30 pm for any Board members wishing to attend the Libraries 2025 symposium. The topics will include Community Based Design, Continuous Improvement & Innovation, Proving Our Stories and Staff Evolution. A schedule of presentations was distributed at the meeting and a link will be emailed to provide the Board with further details. Please confirm with Gloria if interested in attending. Thank You As this marks the last Board meeting for Ms. Sonia Lewis, she thanked the Library Board for the opportunity of working with them and wished everyone all the best. Councillor Kelly Galloway-Sealock thanked Ms. Sonia Lewis for her passion and ability to successfully deliver her vision to the community. Kitchener Public Library Board 4 April 15, 2015 On behalf of the Library Board, Mr. Wayne Buchholtz complimented Ms. Sonia Lewis for always getting the job done, her wonderful sense of humor and the ease in which she worked with the Library Board. She was wished all the best in her retirement. 6. II. NEW BUSINESS None. 7. IN-CAMERA SESSION 15-40motion by Mr. Tim Blundon and seconded by Ms. Kelly McManus it was RESOLVED that the meeting move in-camera to discuss a confidential human resources matter with staff excused. CARRIED 15-41motion by Ms. Stephanie Tanner and seconded by Mr. Cory Ernst, it was RESOLVED that the in-camera session be concluded. CARRIED 15-42motion by Ms. Stephanie Tanner and seconded by Ms. Erin Rudland, it was RESOLVED that the business approved in the in-camera meeting of April 15, 2015, be approved. CARRIED 10. ADJOURNMENT 15-43 There being no further business, on motion by Ms. Kelly Galloway- Sealock it was RESOLVED to adjourn the meeting at 8:40 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 5 April 15, 2015 [Attachments Accompanying April 15, 2015 Board Meeting] (a) March 18, 2015 Library Board Minutes (b) May 2015 Calendar of Events (c) March 2015 Financial Statement (d) 2014 Audited Financial Statements (e) Email Summary from CEO March 11 April 7, 2015 (f) 2014 Annual Report (g)