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Home My WebLink AboutFCS-15-085 - Canada 150 Community Infrastructure ProgramStaff Report iTC I N R finance and COio01"ate Services Department www.kitchen er ca REPORT TO: Finance and Corporate Services DATE OF MEETING: May 25, 2015 SUBMITTED BY: Dan Chapman, Deputy CAO 519- 741 -2200 Ext 7437 PREPARED BY: Debra Fagerdahl, Manager of Financial Planning 519- 741 -2200 Ext 7114 WARD(S) INVOLVED: All DATE OF REPORT: May 22, 2015 REPORT NO.: FCS -15 -085 SUBJECT: Canada 150 Community Infrastructure Program (CIP 150) Contribution Application RECOMMENDATION: THAT the following project applications be approved to be submitted in priority sequence for consideration under the Canada 150 Community Infrastructure Program (CIP 150): 1. City Hall Outdoor Space Rehabilitation h#:fhfT10amIs' *no 1:ZaiR. *IIR•7i1 3. Wi -Fi and Public Internet Access Expansion AND F U R T HER THAT the Deputy CAO, Infrastructure Services be authorized to sign a Landlord Authorization form for submissions made by The Centre in Square to improve a City facility. BACKGROUND: On May 15, 2015, the Economic Action Plan 2015 announced the Canada 150 Community Infrastructure Program (CIP 150). The CIP 150 is a federal approach to celebrating Canada's 150th anniversary. Under the theme "Giving back to Canada" CIP 150 is meant to support the rehabilitation, renovation and expansion of existing public infrastructure facilities such as community centres, recreational buildings, local arenas, cultural facilities and other community facilities. This is expected to strengthen public infrastructure and provide economic benefits in communities across Canada. The CIP 150 is a two year program with total funding of $150M. The allocation dedicated to Southern Ontario is $44.4M. CIP 150 funding is available to a number of organizations including municipalities, First Nation governments, not - for - profit entities, provincial entities providing municipal -type services, and public- sector bodies wholly owned by a municipality. Eligible project categories include community centres, recreational facilities, cultural centres, tourism facilities, parks, trails, libraries, and other existing community infrastructure assets that have a local community impact such as roads and water /wastewater infrastructure. * ** This information is available in accessible formats upon request. * ** Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance. Any of the above mentioned eligible recipients is able to submit as many projects as they wish, but must prioritize projects through resolution if they are submitting more than one project. There is a $1 M cap on the amount of funding that a single project may receive. Priority may be given to smaller scope projects. The CIP 150 will fund a maximum of 50% of any eligible project costs, although priority may be given to projects that require a contribution of only 33.3 %. Eligible project costs include consulting, construction and public announcement costs incurred between April 1, 2016 and March 31, 2018. Failure to substantially complete a project by March 31, 2018 may mean that the funding from CIP 150 is reduced or completely cancelled. The application deadline to the CIP 150 is June 9, 2015. This report recommends projects and the associated priority order to be submitted by the City of Kitchener for consideration of the CIP 150. It also authorizes staff to sign the form required by the CIP 150 for the application for funding of projects being proposed by The Centre in the Square. REPORT: In preparing recommendations for this report, staff reviewed the guidelines provided regarding the CIP 150, the 10 -year capital budget forecast, and other masterplans /studies /reports that have been presented to council. The CAO and Deputy CAOs met to identify a short list of projects to be recommended for submission. Below is a listing of the criteria that will be used to evaluate projects followed by a summary of each project being recommended. CIP 150 Evaluation Criteria 1. Incrementality: Applicants are required to attest, in conjunction with their project application, that the work to be undertaken is an incremental construction activity that would not otherwise have been constructed or constructed as quickly, were it not forfunding from the CIP 150. 2. Project Readiness: All projects will need to provide information to determine if the project is construction -ready and likely to be substantially completed by March 31, 2018. Priority may be given to projects that can be completed by June 30, 2017. 3. Extent to which Other Funding is Leveraged: The ability for a given project to leverage 66.6% of project funding from other sources may be considered when making project decisions. 4. Link to Canada's 150th Anniversary: Applicants will need to outline how their infrastructure improvement project is linked to Canada's 150th anniversary. For example, does the project contribute to modernizing Canada's infrastructure, do the upgrades provide long -term benefits to a community, does it have historical significance related to Confederation, or will its improvement contribute to celebrating Canada's 150th anniversary. 5. Project Scope: In order to ensure that projects can be completed within the program timeframes and that the program benefits are shared broadly, priority may be given to smaller - scoped projects. Summary of City of Kitchener Projects for CIP 150 Submission Each of the summary tables below provides highlight information regarding each of the projects being recommended for submission to the CIP 150. Priority 2 Project Name City Hall Outdoor Space Rehabilitation Project Address 200 King Street W. Kitchener, Ontario, N2G 4G7 Project Summary Replacement of concrete /Installation of heat source to reduce salt in Project Rationale winter /storm water management /modernization of 25 year old public amenities for active public uses Project Rationale The Master Plan will be completed by June 2016. This will finalize the Project Readiness details of the design and identify the specific works to be completed. Project Costs From a safety perspective, the concrete outside of City hall needs City Cost (71 %) replacing and should funding be available adding a heat source to melt snow and reduce salt would be desirable. The public spaces surrounding City Hall are extremely well used for festivals, events and public gatherings and require rehabilitation and renovation after 25 $2,500,000 years of extensive use. Project Readiness The project would be completed by March 30, 2018 Project Costs Total Cost City Cost (66 %) CIP 150 Costs -(33%) Capital from Current Max of $1M ($1.5M new; $1M $3,000,000 $2,000,000 $1,000,000 Other Estimate Quality Funding Source Class C Capital from Current (new) Priority 2 Project Name Kiwanis Park Pool Rehabilitation Project Address 1000 Kiwanis Park Dr., Kitchener, ON N2K 3N8 Project Summary Redesign and upgrade large outdoor pool filtration system Project Rationale The City of Kitchener has a legislated obligation to make significant changes to the outdoor pool filtration design /system by the 2018 operating season. Project Readiness The project would be completed by March 30, 2018 Project Costs Total Cost City Cost (71 %) CIP 150 Costs -(29%) Max of $1M $3,500,000 $2,500,000 $1,000,000 Other Estimate Quality Funding Source Class C Capital from Current ($1.5M new; $1M existing) Priority 3 Project Name Wi -Fi and Public Internet Access Expansion Project Address 200 King Street W. Kitchener, Ontario, N2G 4G7 Project Summary Expand the implementation of Wi -Fi and Public Internet access at City facilities and public spaces Project Rationale The expansion of public Wi -Fi Internet at City facilities and in public spaces will support the objectives of connecting Canadians, enabling digital government and increasing digital literacy among Canadians using City facilities and public spaces. Economic opportunities will also be created by providing key facilities with features such as Wi -Fi and public Internet as this will attract business and community focused events that rely on wireless Internet connectivity. Sites anticipated for expansion of public Wi -Fi Internet include the Kitchener Memorial Auditorium, the Victoria Park Pavilion, major parks and community arenas. Project Readiness The project would be completed by June 30, 2017 Project Costs Total Cost City Cost (50 %) CIP 150 Costs -(50%) Max of $1M $500,000 $250,000 $250,000 Other Estimate Quality Funding Source Class C Capital from Current (new) Other Applicants If a qualified participant wishes to make application for a project in a City -owned facility, the applicant must receive approval from the City of Kitchener. The applicant files their own application and there is no cost to the City. The Centre in the Square is proposing to submit an application for deferred capital works and will require authorization from the City of Kitchener given that the City is the owner of the property. Delegation of authority to execute the related documentation forms the basis of the second recommendation in this re po rt. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Foundation: Efficient and Effective Government Goal: Financial Management Strategic Direction: Strive for competitive, rational and affordable taxation levels FINANCIAL IMPLICATIONS: Under a program such as the CIP 150, the City of Kitchener is able to leverage City funding to do more work than if the City were required to completely fund the project on its own. The City stands to receive up to $1 M in federal funding through the program. Depending on the project selected by the federal government, if any, the requirement for new matching funds from the City could range from $250,000 to $2M. This new funding requirement would necessarily become the first priority for additional funding in the 2016 capital budget process. COMMUNITY ENGAGEMENT: INFORM — A copy of this report will be posted to the City's Council agenda webpage. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO (Finance and Corporate Services)