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HomeMy WebLinkAboutFCS-15-074 - T15-038 Forest Heights Pool Renovation REPORT TO: Committee of the Whole DATE OF MEETING: 2015-06-01 SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services 519-741-2200 ext. 7214 PREPARED BY: Ryan Scott, Buyer 519-741-2200 ext. 7216 WARD(S) INVOLVED: 7 DATE OF REPORT: 2015-05-15 REPORT NO.: FCS-15-074 SUBJECT: T15-038 Forest Heights Pool Renovation ___________________________________________________________________________ RECOMMENDATION: That Tender T15-038 Forest Heights Pool Renovation, be awarded to Hollandia Gardens Limited, London, Ontario at their tendered price of $672,000., plus H.S.T. of $87,360., for a total of $759,360. BACKGROUND: Forest Heights Pool was built in 1974 and requires significant renovation. The condition of the parging (gunite) within the pool tank and the deck tiling is in poor condition. Both the parging and tiling have outlived their useful lives and have been a constant health and safety concern to both patrons and aquatic staff members. Accessibility for Ontarians with Disabilities (AODA) speaks of the need to review accessibility options and incorporate accessibility measures when a “significant renovation” or “new construction” project is being considered. This project falls under a “significant renovation” and an accessible ramp design for access into the pool has been included within the scope of work to satisfy this requirement. REPORT: Tenders were advertised publicly on the City of Kitchener website and the internet through the Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded by thirty-one (31) interested parties and by the closing date of Thursday May 7, 2015, two (2) tenders had been received. Tenders were reviewed by L. Battams, Aqua Plans Aquatic Consultants Inc., the City’s Consultant for the project and J. Edmondson, Manager of Facilities Management who concur with the above recommendation. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 1.i. - 1 The following tenders were received: Bid Price Hollandia Gardens Limited London ON $ 759,360.00 * Acapulco Pools Limited Kitchener ON $1,032,481.00 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Theme: Financial Management Strategic Direction: Ensure responsible use of public funds within a supportive policy framework. The City of Kitchener’s purchasing policies and practices ensure openness, fairness and transparency in the procurement of goods and services. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. Financial Summary for Tender T15-038 Forest Heights Pool Renovation As at May 14, 2015 Estimated Cost Tender T15-038 costs, including HST $ 759,360.00 less: HST rebate on tender (75,532.80) Net Cost Being Awarded 683,827.20 A Projected Costs - Estimated Cost 683,827.20 C Available funding: Approved Budget Funding - FM Aquatics 453,827.20 Approved Budget Funding - Accessibility 230,000.00 Total funding available $ 683,827.20 B Estimated Surplus/(Deficit) (B - C) - D COMMUNITY ENGAGEMENT: INFORM - Potential vendors are informed of bid opportunities through the public posting of bid documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general public are informed of purchasing recommendations to Council through the public reports which are included with the Council agenda the week prior to the Council meeting. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate Services 1.i. - 2