HomeMy WebLinkAboutFCS-15-074 - T15-038 Forest Heights Pool Renovation
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-01
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer
519-741-2200 ext. 7216
WARD(S) INVOLVED: 7
DATE OF REPORT: 2015-05-15
REPORT NO.: FCS-15-074
SUBJECT: T15-038 Forest Heights Pool Renovation
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-038 Forest Heights Pool Renovation, be awarded to Hollandia Gardens
Limited, London, Ontario at their tendered price of $672,000., plus H.S.T. of $87,360., for a
total of $759,360.
BACKGROUND:
Forest Heights Pool was built in 1974 and requires significant renovation. The condition of the
parging (gunite) within the pool tank and the deck tiling is in poor condition. Both the parging
and tiling have outlived their useful lives and have been a constant health and safety concern to
both patrons and aquatic staff members.
Accessibility for Ontarians with Disabilities (AODA) speaks of the need to review accessibility
options and incorporate accessibility measures when a “significant renovation” or “new
construction” project is being considered. This project falls under a “significant renovation” and
an accessible ramp design for access into the pool has been included within the scope of work
to satisfy this requirement.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the internet through the
Ontario Public Buyers Electronic Tendering Information System. Documents were downloaded
by thirty-one (31) interested parties and by the closing date of Thursday May 7, 2015, two (2)
tenders had been received.
Tenders were reviewed by L. Battams, Aqua Plans Aquatic Consultants Inc., the City’s
Consultant for the project and J. Edmondson, Manager of Facilities Management who concur
with the above recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
1.i. - 1
The following tenders were received:
Bid Price
Hollandia Gardens Limited London ON $ 759,360.00 *
Acapulco Pools Limited Kitchener ON $1,032,481.00
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget.
Financial Summary for Tender T15-038
Forest Heights Pool Renovation
As at May 14, 2015
Estimated Cost
Tender T15-038 costs, including HST $ 759,360.00
less: HST rebate on tender (75,532.80)
Net Cost Being Awarded 683,827.20 A
Projected Costs -
Estimated Cost 683,827.20 C
Available funding:
Approved Budget Funding - FM Aquatics 453,827.20
Approved Budget Funding - Accessibility 230,000.00
Total funding available $ 683,827.20 B
Estimated Surplus/(Deficit) (B - C) - D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
1.i. - 2