HomeMy WebLinkAboutFCS-15-082 -T15-041 Cured in Place Sanitary Sewer Lining
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-01
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: 1 and 9
DATE OF REPORT: 2015-05-19
REPORT NO.: FCS-15-082
SUBJECT: T15-041 Cured in Place Sanitary Sewer Lining
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-041 Cured in Place Sanitary Sewer Lining, be awarded to Insituform
Technologies Limited, Hamilton, Ontario at their tendered price of $201,100., including
provisional items and contingencies of $25,000., plus H.S.T. of $26,143., for a total of
$227,243.
BACKGROUND:
The work required under this contract consists of trenchless rehabilitation of existing
deteriorated sanitary sewers using a method called Cured In Place Pipe (C.I.P.P.) Lining.
Subsequent to the CCTV camera inspections of sanitary sewers, a priority list of the
deteriorated sanitary sewers has been created by the City staff. Staff reviews the available data
to determine the rehabilitation method for deteriorated sewers. The sanitary sewers selected for
trenchless rehabilitation, under this contract, have met the criteria for the Cured In Place Pipe
Lining.
C.I.P.P. Lining is a continuous polyethylene liner that relines the existing sanitary sewer with a
liner that securely bonds to the existing pipe. The new liner gives the old pipe new structural
integrity that prolongs the life expectancy of the old pipe by up to 50 years. Once the new liner
has been installed, all of the service laterals will be drilled out by robotic drills to restore the
connections with the sanitary sewer. This method of construction requires no open cut digging
and can be completed without any major disruptions to the traffic and local access.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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System. Documents were downloaded by fourteen (14) interested parties and by the closing
date of Thursday May 14, 2015, four (4) tenders had been received.
The tenders were reviewed by B. Bishop, Design & Construction Project Manager who concurs
with the above recommendation.
The following tenders were received:
Bid Price
PipeFlo Contracting Corp Hamilton ON $ 223,324.16
Insituform Technologies Limited Hamilton ON $ 227,243.00 *
Capital Sewer Services Inc. Hamilton ON $ 247,211.23
Nieltech Services Ltd. Kitchener ON $ 498,909.50
The low bid submitted by PipeFlo Contracting Corp did not utilize the revised Form of Tender, as
provided within addendums 1 and 2. As a result, the tender submission was deemed non-
compliant and was disqualified.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material
testing, detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this Tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital budget. The estimated surplus (E) will remain
within the project to fund future work (Pipe Bursting).
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Tender 15-041
Cured in Place Sanitary Sewer Lining
The total budget for all phases of this project is: $ 383,000.00
Estimated Cost for this Phase of Work
Tender T15-041 costs, including HST 227,243.00
less: HST rebate on tender (22,603.63)
Net Cost Being Awarded 204,639.37 A
Projected Costs: Staff Time/Permitting/Material Testing 35,000.00
Total Estimated Cost for this Phase of Work 239,639.37 C
Budget for this Phase of Work
Sanitary Utility 245,000.00
Total Budget for this Phase of Work 245,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 5,360.63 D
Balance in account, net of encumbrances -
Total Estimated Surplus/(Deficit) 5,360.63 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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