HomeMy WebLinkAboutFCS-15-083 - T15-048 Tri Rear Axle Conventional Cab and Chassis
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-01
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-05-19
REPORT NO.: FCS-15-083
SUBJECT: T15-048 One (1) 39,009 kg (86,000 lb) G.V.W. Tri Rear Axle
Conventional Cab and Chassis with Dump Body
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-048 One (1) 39,009 kg (86,000 lb) G.V.W. Tri Rear Axle Conventional Cab
and Chassis with Dump Body, be awarded to Team Truck Centres Limited, Kitchener,
Ontario, at their tendered price of $161,000., plus H.S.T. of $20,930., for a total of
$181,930.
BACKGROUND:
This additional unit is for INS – Operations and was approved for purchase in the 2015 Annual
Fleet Equipment Review. The unit will be utilized for hauling storm water pond debris during the
winter months, which is the only timeframe when the work is permitted to be done. Additionally,
this unit will be utilized for the removal of: snow in the winter, road materials during sewer repair
activities throughout the year, and for hauling leaves during the Fall months. Historically, there
have been capacity constraints with the current fleet which could be utilized for this work. This
is the first tri-axle unit within the City’s fleet and will provide efficient hauling due to the weight
load capacity in comparison to the tandem units. It is expected that this unit will have a 10-year
lifecycle. The deficit is due to the budget estimate being completed prior to the change in the
Canadian / US dollar exchange rate. The deficit will be funded from the Equipment Reserve
Fund.
REPORT:
This Tender was advertised publicly on the City of Kitchener website. Documents were
downloaded by twelve (12) interested parties and by the closing date of Thursday May 14,
2015, three (3) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tenders were received:
Bid Price
Team Truck Centres Limited Kitchener ON $181,930.00 *
Team Truck Centres Limited Kitchener ON $184,190.00
Altruck International Kitchener ON $212,460.34
The second bid from Team Truck Centres Limited was for an alternative manufacturer of the
dump body. The low bid is compliant and meets specification.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this unit is
included within the approved capital budget. The estimated deficit (D) will be funded from the
Equipment Reserve Fund.
Tender T15-048
Supply one (1) 39,009 kg (86,000 lb.) G.V.W. Tri Rear Axle Conventional Cab and Chassis
with Dump Box
Estimated Cost for this Tender
Tender T15-048 costs including HST $ 181,930.00
less: HST rebate on tender $ (18,096.40)
Net Cost Being Awarded $ 163,833.60 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender $ 163,833.60 C
Budget for this Tender
Additional Unit for Operations $ 160,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ (3,833.60) D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
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public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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