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Home My WebLink AboutFCS-15-090 - Canada 150 Community Infrastructure Program (Follow up) REPORT TO: Council DATE OF MEETING: June 1, 2015 SUBMITTED BY: Dan Chapman, Deputy CAO 519-741-2200 Ext 7437 PREPARED BY: Debra Fagerdahl, Manager of Financial Planning 519-741-2200 Ext 7114 WARD(S) INVOLVED: All DATE OF REPORT: May 28, 2015 REPORT NO.: FCS-15-090 SUBJECT: Canada 150 Community Infrastructure Program (CIP 150) Contribution Application (Follow-up) ______________________________________________________________________ RECOMMENDATION : That the Deputy CAO, Infrastructure Services be authorized to sign a Landlord Authorization form for submissions made by The Museum to improve a City facility. (Note:Council direction is also required with respect to the recommendations listed on the special Council agenda.) BACKGROUND: On May 25, 2015, staff presented Report FCS-15-085 - Canada 150 Community Infrastructure Program (CIP 150). CIP 150 will fund qualifying applicants up to $1M or 50% of the cost of projects meeting certain criteria. An organization is able to submit as many projects as they wish, but must prioritize projects through resolution. Funding under federal grants programs has not always been granted to the City’s first priority. In the last funding application, two out of seven projects were approved, one of them being the Victoria Park Washrooms which was ranked last in the City’s application. On May 25, 2015 Council passed the following motions at Special Council: Motion 1 That the following project applications be approved in principle to be submitted for consideration under the Canada 150 Community Infrastructure Program (CIP *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 150), with sequencing for prioritization to be determined at the June 1, 2015 Council meeting: 1. City Hall Outdoor Space Rehabilitation; 2. Kiwanis Park Pool Rehabilitation; 3. Wi-Fi and Public Internet Access Expansion; and further, That the Deputy CAO, Infrastructure Services be authorized to sign a Landlord Authorization form for submissions made by The Centre In The Square to improve a City facility. Motion 2 That consideration of the following motion be deferred to the June 1, 2015 Council meeting: That the following projects be considered for inclusion and priority sequencing as part of the submission for the Canada 150 Community Infrastructure Program: 4(a) Huron Natural Area Kettle Trail upgrades; or, 4(b) Huron Natural Area & McLennan Park works bundle. During that meeting, staff was also requested to provide the full list of projects that were submitted to the CAO and Deputy CAOs for consideration of funding under the CIP 150 and details of two additional projects: Huron Natural Area Kettle Trail upgrades and Huron Natural Area & McLennan Park works bundle Council direction with respect to selected projects and the associated priority order to be submitted by the City of Kitchener for consideration of the CIP 150 is required. This report also authorizes staff to sign the form required by the CIP 150 for the application for funding of projects being proposed by The Museum. REPORT: Other Applicants On May 25, 2015 Council passed the following resolution: That the Deputy CAO, Infrastructure Services be authorized to sign a Landlord Authorization form for submissions made by Centre In The Square. Since that meeting The Museum has proposed that it submit an application for lighting upgrades. The Museum will file their own application and funding from the City will be provided through the annual capital contribution. The Museum will require authorization from the City of Kitchener given that the City is the owner of the property. Delegation of authority to execute the related documentation forms the basis of the recommendation in this report. Summary of Projects for CIP 150 Submission noted in Report FCS-15-085 Each of the summary tables below provides highlight information regarding each of the projects being recommended for submission to the CIP 150. This information is unchanged from the report presented at Special Council on May 25, 2015 and reflects the original staff recommendation and priority sequence. t©z©z·ä 1 ProjectNameCityHallOutdoorSpaceRehabilitation ProjectAddress200KingStreetW.Kitchener,Ontario,N2G4G7 ProjectSummaryReplacementofconcrete/Installationofheatsourcetoreducesaltin winter/stormwatermanagement/modernizationof25yearoldpublic amenities ProjectRationaleTheMasterPlanwillbecompletedbyJune2016.Thiswillfinalizethe detailsofthedesignandidentifythespecificworkstobecompleted. Fromasafetyperspective,theconcreteoutsideofCityHallneeds replacingandshouldfundingbeavailableaddingaheatsourcetomelt andreducesaltwouldbedesirable.Thepublicspaces snow surroundingCityHallareextremelywellusedforfestivals,eventsand publicgatheringsandrequirerenovationafter25yearsofextensive use. ProjectReadinessTheprojectwouldbecompletedbyMarch30,2018 ProjectCostsTotalCostCityCost(50%)CIP150Costs(50%) Maxof$1M $2,000,000$1,000,000$1,000,000 OtherEstimateQualityFundingSource ClassCCapitalfromCurrent (new) t©z©z·ä 2 ProjectNameKiwanisParkPoolRehabilitation ProjectAddress1000KiwanisParkDr.,Kitchener,ONN2K3N8 ProjectSummaryRedesignandupgradelargeoutdoorpoolfiltrationsystem ProjectRationaleTheCityofKitchenerhasalegislatedobligationtomakesignificant changestotheoutdoorpoolfiltrationdesign/systembythe2018 operatingseason. ProjectReadinessTheprojectwouldbecompletedbyMarch30,2018 ProjectCostsTotalCostCityCostCIP150Costs(50%) Maxof$1M $3,500,000$2,500,000$1,000,000 OtherEstimateQualityFundingSource ClassCCapitalfromCurrent ($1.5Mnew;$1M existing) t©z©z·ä 3 ProjectNameWiFiandPublicInternetAccessExpansion ProjectAddress200KingStreetW.Kitchener,Ontario,N2G4G7 ProjectSummaryExpandtheimplementationofWiFiandPublicInternetaccessatCity facilitiesandpublicspaces ProjectRationaleTheexpansionofpublicWiFiInternetatCityfacilitiesandinpublic spaceswillsupporttheobjectivesofconnectingCanadians,enabling digitalgovernmentandincreasingdigitalliteracyamongCanadians usingCityfacilitiesandpublicspaces.Economicopportunitieswill asWiFi alsobecreatedbyprovidingkeyfacilitieswithfeaturessuch andpublicInternetasthiswillattractbusinessandcommunity focusedeventsthatrelyonwirelessInternetconnectivity. SitesanticipatedforexpansionofpublicWiFiInternetincludethe KitchenerMemorialAuditorium,theVictoriaParkPavilion,major parksandcommunityarenas. ProjectReadinessTheprojectwouldbecompletedbyJune30,2017 ProjectCostsTotalCostCityCostCIP150Costs(50%) Maxof$1M $500,000$250,000$250,000 OtherEstimateQualityFundingSource ClassCCapitalfromCurrent (new) Summary of Additional Projects for CIP 150 Submission At the May 25, 2015 meeting Council deferred consideration of additional potential projects pending the receipt of more information from staff. Only one of the projects can be selected as Huron Natural Area Trail Upgrade (4a) is included in the larger scope of City-Wide Park Improvements - Huron Natural Area & McLennan Park. project 4(b) - t©z©z·ä 4(a) ProjectNameHuronNaturalArea(HNA)TrailUpgrade ProjectAddress801TrilliumDriveKitchener,Ontario ProjectSummaryUpgradeandexpansionoftheexistingparktrailinfrastructure. ProjectRationaleTheHNAMasterPlanwascompletedin2001.Severaltrailsections remainoutstandingasdirtpaths,inaccessibleatvarioustimesofthe yearandnottocurrenttrailconstructionstandards.Regradingand surfacingofthetrailswillprovideimprovedaccessibilityandpublicuse ofthenaturalareaanditstrailnetwork. TheCIP150programwouldincrementallyexpandthetrailworkwhich wouldnototherwisehavebeenconstructed,providinglongterm recreationalbenefitstothecommunity. ProjectReadinessTheprojectwouldbecompletedbyJune30,2017 ProjectCostsTotalCostCityCost(50%)CIP150Costs(50%) Maxof$1M $800,000$400,000$400,000 OtherEstimateQualityFundingSource ClassCCapitalfromCurrent ($250,000new; $150,000existing) t©z©z·ä 4(b) ProjectNameCityWideParkImprovements(HuronNaturalArea&McLennanPark) ProjectAddress801TrilliumDrive&901OttawaStreetSouthKitchener,Ontario ProjectSummaryUpgradeandexpansionofexistingcitywideparkinfrastructure. ProjectRationaleTheMasterPlansfortwoofourcitywideparks(HNAandMcLennan Park)werecompletedin2001&2003respectively. TheMcLennanParkgreatlawn,mainroadway/parkingand accompanyingtrailsegmentsareusedfordailygeneralpublicuseand periodicevents/festivals,includingCanadaDaycelebrations. SeveralHuronNaturalAreatrailssectionsremainoutstandingasdirt paths,inaccessibleatvarioustimesoftheyearandnottocurrenttrail constructionstandards.Regradingandsurfacingofthetrailswill provideimprovedaccessibilityandpublicuseofthenaturalarea. Improvingparkinfrastructureisrequiredtoaddresspublicsafety& accessibility,deterioratinginfrastructureandimprovedcommunityuse. TheCIP150programwouldaddressworkthatwouldnototherwise havebeenfunded,providinglongtermbenefitstothecommunity. ProjectReadinessTheprojectwouldbecompletedbyJune30,2017 ProjectCostsTotalCostCityCost(64%)CIP150Costs(36%) Maxof$1M $2,800,000$1,800,000$1,000,000 HNA($0.8M) McL($2.8M) OtherEstimateQualityFundingSource ClassCCapitalfromCurrent ($1,460,000new; $340,000existing) Projects submitted for consideration by City of Kitchener staff Staff was advised late Friday, May 15, 2015 that funding was available under CIP 150. On Wednesday, May 20, 2015, Financial Planning staff reached out to appropriate City Directors and Managers advising of the available funding and the criteria under which funding would be allowed. Within very tight time lines, staff responded that same day with their list of potential projects. This is not an exhaustive list and represents responses from staff that were available and able to respond. The submissions were only intended to augment the understanding of the CAO and Deputy CAOs as they formed a recommendation for Council. The CAO and Deputy CAOs met late on May 20th to review the submitted list and finalize a report to Council for the next day. Timelines did not allow for projects to be evaluated in detail; however CIP 150 criteria, the 10 year capital forecast and master plans were considered when forming a recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Foundation: Efficient and Effective Government Goal: Financial Management Strategic Direction: Strive for competitive, rational and affordable taxation levels FINANCIAL IMPLICATIONS: Under a program such as the CIP 150, the City of Kitchener is able to leverage City funding to do more work than if the City were required to completely fund the project on its own. The City stands to receive up to $1M in federal funding per approved project through the program. Depending on the project(s) selected by the federal government, if any, the requirement for new matching funds from the City could range from $250,000 to $4.2M. This new funding requirement would become the first priority for additional funding in the 2016 capital budget process. COMMUNITY ENGAGEMENT: INFORM – A copy of this report will be posted to the City’s Council agenda webpage. ACKNOWLEDGED BY: Dan Chapman, Deputy CAO (Finance and Corporate Services)