HomeMy WebLinkAboutINS-15-043 - Ardelt Pl Snow Dump Facility Lease Renewal Staff Rport
I r rc'.�► t .R Infrastructure Services Department wmkitchener.ca
REPORT TO: Community & Infrastructure Services Committee
DATE OF MEETING: June 15, 2015
SUBMITTED BY: Greg Hummel, Acting Director of Operations
(519-741-2600, ext. 4598)
PREPARED BY: Dan Locke, Manager of Sewers, Traffic & Operational Support
(519-741-2600, ext. 4517)
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: June 2, 2015
REPORT NO.: INS-15-043
SUBJECT: ARDELT PLACE SNOW DUMP FACILITY LEASE RENEWAL
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute a lease agreement extension
satisfactory to the City Solicitor with the property owner at 75 Ardelt Place in the
City of Kitchener for the use of the lands for the purpose of continuing to provide
a snow dumping facility for the exclusive use of City staff and their contractors.
BACKGROUND:
The City of Kitchener, Operations Division currently operates a snow dump facility at 75
Ardelt Place and has been utilizing the site by a series of agreement extensions since
2007.
The current lease agreement for this location is up for renewal in August of 2015 and
the property owner has indicated that this will be the last extension they will allow on
this property. Staff continues to investigate several other locations as alternative
permanent sites. It is planned that a report on this matter will be brought to a Council
meeting in August 2015. A renewal of the lease agreement for a period of one (1) year
is required which would then extend the new lease agreement until July 31St of 2016.
REPORT:
The Operations Division has implemented several snow disposal solutions over the past
few years, the 1.2 acres at 75 Ardelt Place being the primary snow dump location and
55 Bramm Street being the primary snow melting location. A secondary snow dump
location is available on an emergency basis for City of Kitchener use on Kitchener-
Wilmot Hydro lands on Graber Place.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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In September 2006 Council approved the purchase of a snow melting machine which in
conjunction with the snow dump sites make up the total snow disposal infrastructure
available to Operations.
Staff has reached an agreement with the property owner at 75 Ardelt Place for a one (1)
year lease renewal for a portion of the lands for a snow dump facility beginning in
August 2015 and ending in July 2016.
A Phase II Environmental Site Assessment was completed on the site in 2006 as part of
the original agreement and in accordance with the Ministry of the Environment
Guidelines for Snow Disposal and De-icing Operations in Ontario.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
This initiative aligns with the Efficient and Effective Government Strategy. The snow
disposal strategy incorporates both snow dumps and snow melting locations to
minimize costs while maintaining safety levels required too meet Provincial minimum
maintenance standards for road safety.
FINANCIAL IMPLICATIONS:
There will a 3% increase in the monthly lease rate from $3,050 in 2014-15 to a new
lease rate of $3,141.50 per month for August 2015 to July 2016. Operations will fund
the additional $91.50 per month increase through the existing city winter budget and the
Regional Contract.
COMMUNITY ENGAGEMENT:
N/A
CONCLUSION:
Until a permanent snow dump can be realized the snow dump at 75 Ardelt is required
for the effective disposal of snow resulting from snow accumulations that the City
traditionally experiences through the course of a normal winter. Alternatives are
currently being explored both by City staff. In addition, permanent snow melting
locations are currently being explored as part of the overall solution strategy.
ACKNOWLEDGED BY: Dev Tyagi, Deputy CAO, Infrastructure Services Department
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