HomeMy WebLinkAboutKit Housing - 2015-05-20KITCHENER
HOUSING
INC.
Minutes
Board of Directors Meeting
Wednesday, May 20, 2015
City of Kitchener City Hall,
Schmalz Room
PRESENT: B. McColl (Chair)
Directors: B. Ioannidis, T. Bleaney, A. Chin, L. Keys, P. Kohli,
R. Parent
General Manager: T. Belanger
Manager of Accounting: L. Trumper
Manager of Facilities: L Anghel
Account Analyst: C. Suciu
REGRETS: M. Seiling, F. Etherington, B. Vrbanovic
1. Call to Order
The Chair called the meeting to order at 5:00 pm with a quorum present.
1.2 Declaration of Conflict of Interest
There was no conflict of interest declared.
1.3 Approval of Agenda:
Res #01- 05 -15: Approval of Agenda
On a motion by T. Bleaney, seconded by R. Parent and CARRIED, that the agenda be
approved.
1.4 Approval of Minutes
Minutes were circulated with the agenda: no changes noted.
Res #02- 05 -15: Approval of Board Minutes — April 15, 2015
On a motion by R. Parent, seconded by P. Kohli and CARRIED, it was resolved that
the minutes of the Board Meeting of April 15, 2015 be accepted as true.
2. Finance & Administration Business
2.1 Financial Report
The financial report was handed out the meeting. Lori presented the report
Res #03- 05 -15: Approval of Financial Report
On a motion by T. Bleaney, seconded by P. Kohli and CARRIED, it was resolved that
the Board accepts the Year -to -Date Financial Report for the period ending April 30,
2015.
2.2 Tenant Charges — Air - Conditioning
The hydro surcharge for additional consumption as a result of installation of window air conditioners for
2014 was distributed with the agenda. Given that within the provincial properties portfolio our electricity
expenditures for the year ended December 31, 2014 was less than the amount estimated for operating
subsidy calculation Staff recommend no increase to the Air Conditioning surcharge for 2015.
Res #04- 05 -15: Air Conditioning Surcharge Recommendation
On a motion by T. Bleaney, seconded by P. Kohli and CARRIED, it was resolved that
the Board approve staff recommendation to apply 0% increase to the Air Conditioning
surcharge for 2015
2.3 Maintenance Vehicle Purchase.
This was deferred to the June 17th, 2015, meeting.
2.4 Rental Arrears Report
Rental Arrears Report for April 2015 was circulated with the agenda. Lori presented the report. The
rent arrears were at 3% and we had 4.2 vacancies.
2.5 Tenant Placement Report
Tenant Placement Report for April 2015 was circulated with the agenda. Lori presented the report.
During the month of April we had 6 notices to vacate.
3. Facilities Operations /Property Management
3.1 Facilities Maintenance Report
Facilities Maintenance Report for April 2015 was circulated with the agenda. L Anghel provided
information on the following issues:
i) Sudden capital expenditure at 454 Lancaster St W. unit 224
ii) Building Condition Audit, executive summary
iii) Fire safety plan revision
iv) Reason to replace roof at 35 Linden Avenue
V) Capital budget analysis.
4. Matters for Discussion
4.1 GM's Report
T. Belanger reported on the following items:
i) Ontario Poverty Reduction Strategy
ii) Federal budget summary
4.2 Committee Minutes
The minutes of the Growths Committee Meeting, May 13, 2015 were circulated with the agenda for
information.
5. Meeting Closing
5.1 Next Regular Meeting
Annual General Meeting Wednesday June 17th, 2015.
5.2 Meeting Adjourned
Res #11- 05 -15: Approval to Adiourn
On a motion by P. Kohli, seconded by T. Bleaney and CARRIED, it was resolved that
the Board meeting of May 20th, 2015 be adjourned at 5:50 pm
Date
Chair
Date
Vice - -Chair