HomeMy WebLinkAboutFCS-15-094 - T15-053 Industrial Tractor with Front End Loader
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-29
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-06-02
REPORT NO.: FCS-15-094
SUBJECT: T15-053 One 80 kW (107 net peak power to ISO 9249) Standard
All-Wheel Drive, Rubber Tired Industrial Tractor with Front End
Loader and an extendable Backhoe
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-053 One 80 kW (107 net peak power to ISO 9249) Standard All-Wheel
Drive, Rubber Tired Industrial Tractor with Front End Loader and an extendable Backhoe
be awarded to Toromont, Cambridge, Ontario, at their tendered price of $171,600., plus
H.S.T. of $22,308., for a total of $193,908.
BACKGROUND:
This will be an additional unit for INS – Operations and was approved for purchase in the 2015
Annual Fleet Equipment Review. During Fleet Equipment Review, it was identified that the City
Fleet currently does not have capacity to be available for all projects that require excavation.
The additional unit will increase productivity and reduce the cost per repair by decreasing the
amount of time spent per excavation. This unit will be used for road repairs, sewer repairs and
utility repairs. It is expected that this unit will have a 10-year lifecycle. The deficit is due to the
budget estimate being completed prior to the change in the Canadian / US dollar exchange rate.
The deficit will be funded from the Equipment Reserve Fund.
REPORT:
This Tender was advertised publicly on the City of Kitchener website. Documents were
downloaded by seven (7) interested parties and by the closing date of Thursday May 21, 2015,
three (3) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
Nortrax Canada Inc. Stoney Creek ON $186,183.32
Toromont Cambridge ON $193,908.00 *
Strongco L.P. Brampton ON $216,395.00
The low bid submitted by Nortrax Canada Inc. did not include the cost for extended warranty in
their bid price. As a result, the tender submission was deemed non-compliant and was
disqualified.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this equipment
is included within the approved capital budget. The estimated deficit (D) will be funded from
previous surpluses that have been closed out to the Equipment Reserve Fund.
Tender T15-053
Supply One (1) 80kw Rubber Tired Backhoe
Estimated Cost for this Tender
Tender T15-053 costs including HST $ 193,908.00
less: HST rebate on tender $ (19,287.84)
Net Cost Being Awarded $ 174,620.16 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender $ 174,620.16 C
Budget for this Tender
Additional unit for Operations $ 150,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C),
to be funded from Equipment Reserve Fund $ (24,620.16) D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
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public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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