HomeMy WebLinkAboutFCS-15-096 - E15-054 Consultant Services - Noise Analysis and Transportation Assessment
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-29
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 Ext. 7089
WARD(S) INVOLVED: 9, 10
DATE OF REPORT: 2015-06-10
REPORT NO.: FCS-15-096
SUBJECT: E15-054 Consultant Services – Preliminary Noise Analysis and
Transportation Assessment Analysis for the Planning Around
Rapid Transit Stations (PARTS): Central Plan
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E15-054 Consultant Services – Preliminary Noise Analysis
and Transportation Assessment Analysis for the Planning Around Rapid Transit Stations
(PARTS): Central Plan, be awarded to Dillon Consulting Limited, Kitchener, Ontario at
their estimated fee of $59,124. (including contingencies of $3,346.) plus H.S.T. of
$7,686.12, for a total of $66,810.12, based on a satisfactory contract being negotiated and
an upset fee being established.
BACKGROUND:
The City of Kitchener is preparing the PARTS Central Plan. The intent of the plan is to determine
the most appropriate land uses, streetscapes and infrastructure requirements including a plan for
transportation which will address pedestrian, bicycle, transit and road issues as well as traffic in
general, within about a 10-minute walk of the ION rapid transit station stops.
The City requires the services of a consultant to complete a preliminary noise impact analysis
and a transportation assessment analysis to assist in evaluating a preferred scenario/alternative
for land use and infrastructure requirements and recommended PARTS Central Plan. A
consultant is required to undertake modelling for both the transportation and noise analysis. City
staff currently do not have the technical capability and capacity to perform this type of analysis.
In the fall of 2014, the City retained a consultant to provide Community Consultation Facilitation
services for the project and it is anticipated that the City will be seeking additional expertise later
this year to complete Streetscape Master Plans for two to three rights-of-way within in the
Central Stations Study Area.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of T. Malone-Wright, Senior Planner, J. Readman, Director Transportation Services,
B. Sloan, Manager Long Range and Policy Plan and L. Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
relative to this project. Documents were downloaded by twenty-nine (29) interested parties and
by the closing date of Wednesday May 20, 2015, five (5) responses had been received.
The review committee met on Wednesday May 27, 2015 to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met on
Monday June 8, 2015 to interview the shortlisted candidates. The Committee is recommending
award of the project to Dillon Consulting Limited, Kitchener, Ontario which was the highest
scoring proposal.
The Committee rated consultants on the following criteria:
• Project Manager: Qualifications/Expertise/Municipal Process Familiarity
• Project Team: Qualifications/Expertise Municipal Process Familiarity
• Qualifications / Expertise
• Understanding/Methodology/Engagement/Work Plan
• Variety & Quality of Disciplines in House / in Consortium
• Past Performance
• Experience with Similar Projects and/or Local Context
• Availability/Other Projects and Commitments
• Interview
• Estimated Cost/Time to Complete the Work
A listing of the responding parties follows for your reference:
Dillon Consulting Limited Kitchener ON
Golder Associates Mississauga ON
LEA Consulting Ltd. Markham ON
R.J. Burnside & Associates Ltd. Mississauga ON
WSP Canada Inc. Markham ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
The net cost for this expression of interest (A), is fair and reasonable for a project of this scope
and the upset limit is within the budget allowance (B) provided within the budget. Funding for
this project is included within the approved budget. The estimated surplus (D) will remain in the
account to address any outstanding costs associated with this project including the preparation
of the streetscape masterplans.
Financial Summary for Expression of Interest E15-054
Consultant Services – Transportation Assessment and Noise Impact Analysis
Internal Order (59501081 Planning Studies Growth - PARTS Central)
Estimated Cost
Expression of Interest E15-054 costs, including HST 66,810.12
less: HST rebate on tender (6,645.54)
Net Cost Being Awarded 60,164.58 A
Projected Costs -
Estimated Cost 60,164.58 C
Available funding:
Development Charges 46,800.00
Capital from Current 18,200.00
Total budget 65,000.00 B
Estimated Surplus/(Deficit) (B - C) 4,835.42 D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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