HomeMy WebLinkAboutFCS-15-097 - T15-049 Storm Sewer Installation Contract Rothsay Av
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-06-29
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: 1
DATE OF REPORT: 2015-06-16
REPORT NO.: FCS-15-097
SUBJECT: T15-049 Storm Sewer Installation Contract: Rothsay Avenue
(Kolb Creek to Matthew Street)
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-049 Storm Sewer Installation Contract: Rothsay Avenue (Kolb Creek to
Matthew Street), be awarded to In4structure Ltd, Cambridge, Ontarioat their corrected
tender price of $2,911,871.75, including provisional items and contingencies of $228,231.,
plus H.S.T. of $378,543.33 for a total of $3,290,415.08.
BACKGROUND:
The Rothsay Avenue storm sewer installation contract will involve excavation of Rothsay
Avenue from Kolb Creek to Natchez Road to install 300 m of twin box culverts. The box
culverts will provide flood alleviation to much of the surrounding residential and commercial-
industrial areas once installed and commissioned. This work is based on the recommendations
of the Kolb Creek Schedule ‘B’ Class Environmental Assessment (EA) (Aquafor Beech, 2013) to
address flooding and erosion issues with the study area. The work is part of Phase 1 as
outlined below.
The preferred alternative resulting from the EA was to implement the detailed design and
construction of an overflow sewer along Rothsay Avenue (Phase I) and a wetland retrofit within
Forfar Park (Phase II) which will improve the quality of water entering into Kolb Creek.
This project will also incorporate the City of Kitchener Multi–use Pathways and Trails Master
Plan, final Report (May 2012) by constructing a Type 1, asphalt trail along the north side of
Rothsay Avenue.
Upon Council award, construction is anticipated to begin late July 2015 and be completed
November 2015.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by twelve (12) interested parties and by the closing date of
Thursday June 11, 2015, five (5) tenders had been received.
The tenders were reviewed by N. Weber, AECOM, the City’s Consultant for the project and L.
Walter, Design and Construction Project Manager who concur with the above recommendation.
The following tenders were received:
Corrected
Bid Price Bid Price
In4structure Ltd. Cambridge ON $3,304.022.16 $3,290,415.08 *
Steed and Evans Limited St. Jacobs ON $3,691,902.10
Network Sewer and Watermain Ltd. Cambridge ON $3,847,802.36 $3,847,802.37
Brantford Engineering and Construction Ltd. Brantford ON $3,945,050.35
Terracon Underground Ltd. Brantford ON $5,213,757.25 $5,216,686.56
Tender documents were checked for mathematical errors and adjusted accordingly. The
corrected price did not change the relative ranking of the tender results.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical
and material testing, detouring and traffic control, alternate access and parking requirements
and any other miscellaneous costs. Projects utilizing in-house staff will include costs for
inspection during construction and contract administration.
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The net cost for this Tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Additional funding
for this purchase is provided by the existing surplus balance in the account. The surplus (E)
will remain in the account to fund the next phase of work.
Tender T15-049
Rothsay Avenue Storm Sewer Installation
The total budget for all phases of this project is $ 4,883,723.00
Estimated Cost for this Phase of Work
Tender T15-049 costs, including HST 3,290,415.08
less: HST rebate on tender (327,294.24)
Net Cost Being Awarded Costs Incurred to Date 2,963,120.84 A
Projected Costs: Staff Time/Material Testing 48,000.00
Total Estimated Cost for this Phase of Work 3,011,120.84 C
Budget for this Phase of Work
2,675,000.00
Storm Water Utility
Total Budget for this Phase of Work 2,675,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (336,120.84) D
Estimated Surplus/(Deficit) from previous phases 339,374.74
Total Estimated Surplus/(Deficit) 3,253.90 E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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