HomeMy WebLinkAboutFCS-15-109 - T15-058 Pioneer Drive Bridge Rehabilitation (at Schneider Creek) Bridge ID #804
REPORT TO: Special Council
DATE OF MEETING: 2015-08-10
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: 2015-07-17
REPORT NO.: FCS-15-109
SUBJECT: T15-058 Pioneer Drive Bridge Rehabilitation (at Schneider Creek)
Bridge ID #804
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RECOMMENDATION:
That Tender T15-058 Pioneer Drive Bridge Rehabilitation (at Schneider Creek) Bridge ID
#804, be awarded to Engineered Concrete Limited, Kitchener, Ontario, at their adjusted
tendered price of $533,890.28, plus H.S.T. of $69,405.74, for a total of $603,296.02.
BACKGROUND:
Engineering Services is proceeding with the rehabilitation of the Pioneer Drive bridge to current
standards and to maintain it in a safe operating condition for ensuring the structural integrity. As
mandated by provincial legislation, all bridges within the city that are under the ownership of the
City Of Kitchener are inspected every two years. The 2012 bi-annual inspections (OSIM) reports
and subsequent Detail Condition Survey report done by K. Smart Associates Limited in
December 2013, recommended rehabilitation of Pioneer Drive Bridge to avoid further escalated
deterioration and to maintain the bridge in safe operating condition.
Pioneer Drive Bridge is located on Pioneer Drive over the Schneider Greenway approximately
0.3 km south of Homer Watson Boulevard. The bridge was constructed in 1976 and has a 30 m
clear span between abutments.
The work will be carried out in two stages; single traffic lane in each direction and pedestrian
access will be maintained during construction. The bridge currently carries two (2) traffic lanes,
two (2) bicycle lanes as well as room for on-street parking for Pioneer Drive on both sides of the
bridge.
The proposed rehabilitation work includes, removal of asphalt, waterproofing system and
deteriorated concrete, rehabilitation of bridge deck with concrete overlay, new waterproofing
membrane, protection boards and repave asphalt wearing surface including approaches,
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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replacing expansion joints, concrete end dams, repair of sidewalk, parapet walls and railing,
including repair of girder-ends and concrete patches.
Full funding for this project has been approved by council as part of the 2015 budget
process. The project is scheduled to begin early September 2015, weather permitting.
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by twelve (12) interested parties and by the closing date of
Thursday July 9, 2015, nine (9) tender had been received.
The tenders were reviewed by K. Bontius, CIMA Canada, the City’s Consultant for the project
and S. Shah, Design Engineer who concur with the above recommendation.
The following tenders were received:
Adjusted
Bid Price Bid Price
Engineered Concrete Limited Kitchener ON $ 663,468.51 $603,296.02 *
Clearwater Structures Ajax ON $ 829,722.16
Horseshoe Hill Construction Inc. Bolton ON $ 912,171.14
Jarlian Construction Burlington ON $ 975,416.00
Carlington Construction Inc. Stoney Creek ON $ 991,884.62
Bronte Construction Ltd. Milton ON $1,039,529.94
McLean Taylor Construction Limited St. Marys ON $1,083,706.07
Finnbilt General Contracting Limited Stratford ON $1,111,029.82
Facca Inc. Ruscom ON $1,316,272.03
The tender includes a provisional items section and as this tender came in over budget, two
provisional items were removed from this section. Removal of these items does not affect the
scope of work nor does it change the order of submitted bids when the two provisional items are
removed from all bids. The above pricing has been adjusted accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will
be itemized when they exceed $125,000. Included in this line item are staff time and expenses
for all city staff in support of the project such as Engineering, Kitchener Utilities, and
Transportation Planning. The line item also includes all regulatory permitting, geotechnical and
material testing, detouring and traffic control, alternate access and parking requirements and
any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this Tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Additional funding for
this purchase is provided by the Road Bridge Repairs account, which is a capital account used
for repairs to existing City bridges. There is expected to be no surplus or deficit (E).
Tender T15-058
Pioneer Drive Bridge Rehabilitation
The total budget for all phases of this project is: $ 566,792.00
Estimated Cost for this Phase of Work
Tender T15-058 costs, including HST 603,296.02
less: HST rebate on tender (60,009.24)
Net Cost Being Awarded 543,286.78 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 27,579.00
Total Estimated Cost for this Phase of Work 570,865.78 C
Budget for this Phase of Work
Federal Gas Tax Reserve 455,792.00
Total Budget for this Phase of Work 455,792.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) (115,073.78) D
Transfer from Road Bridge Repairs 86,757.33
Estimated Surplus/(Deficit) from previous phases 28,316.45
Total Estimated Surplus/(Deficit) - E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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