HomeMy WebLinkAboutFCS-15-125 - T15-065 Road Laneway Improvements Road Surface and Sidewalk Infill Construction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-08-24
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 2, 3, 6, 7, 8, 9 and 10
DATE OF REPORT: 2015-08-18
REPORT NO.: FCS-15-125
SUBJECT: T15-065 Road / Laneway Improvements, Road Surface and
Sidewalk Infill Construction
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-065 Road / Laneway Improvements, Road Surface and Sidewalk Infill
Construction, be awarded to E. & E. Seegmiller Limited, Kitchener, Ontario at their
tendered price of $1,575,151.75, including provisional items and contingencies of
$138,957.90, plus H.S.T. of $204,769.73, for a total of $1,779,921.48.
BACKGROUND:
The work in this tender includes road rehabilitation, laneway rehabilitation, road surface paving
of streets which were fully reconstructed (under Accelerated Infrastructural Renewal Program)
within the last two (2) years, storm sewer extension to service sump pump connections
throughout the city, sidewalk infill and miscellaneous type asphalt and concrete work funded by
other departments. Projects, to be completed under this tender include:
A. Road Rehabilitation - Full Depth Milling + Binder Asphalt + Surface Asphalt
1) Belmont Avenue, Highland Road West to Victoria Street South - Ward 8 and 9
2) Hillsborough Crescent, Pinedale Drive to Pinedale Drive - Ward 6
B. Road Rehabilitation - Surface Milling + Surface Overlay - including Full Depth Base Repairs
1) McGarry Drive, Fischer Hallman Rd to Westheights Drive - Ward 7
2) Queens Boulevard, Westmount Road to Belmont Avenue East - Ward 8 and 9
C. Road Rehabilitation - Surface Asphalt + Full Depth Base Repairs
1) Woolner Trail, Upper Mercer Street to End - Ward 2
D. Surface Asphalt
1) Glasgow Street, Belmont Avenue to Westmount Road - Ward 8
2) Otto Street, Frederick Street to Queen Street North - Ward 10
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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3) Pandora Avenue, Weber Street to East Avenue – Ward 10
4) Queen Street South, Courtland Avenue East to Charles Street West - Ward 9
5) Stirling Avenue North, East Avenue to Conestoga Parkway - Ward 10
E. Laneway Rehabilitation
1) Valleyview Road, Moore Avenue to Waterloo Street – Ward 10
2) Gzowski Avenue, Margaret Avenue to Ahrens Street – Ward 10
F. New Sidewalk Infill – Ward 9 (approved by Council June 2, 2015 report INS-15-051)
1) York Street
Glasgow Street to Gildner Street (new curb faced sidewalk)
From Gildner Street to Wood Street (new sidewalk)
From Wood Street to Mt. Hope Street (new sidewalk)
G. Storm Sewer Extensions installed to property line to the following properties:
1) #9 Hoddle Crescent – Ward 7
2) #18 Erie Avenue – Ward 3
3) #18 Wycliffe Place – Ward 8
4) #284 Forest Hill Drive – Ward 8
5) #340 Shelley Drive – Ward 3
REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of Kitchener
website and the internet through the Ontario Public Buyers Electronic Tendering Information
System. Documents were picked up by seven (7) interested parties and by the closing date of
Thursday August 13, 2015, four (4) tenders had been received.
The tenders were reviewed by C. Spere, Manager Engineering Construction and R. Trussler,
Engineering Construction Project Manager who concur with the above recommendation.
The following tenders were received:
Bid Price
E&E Seegmiller Limited Kitchener ON $1,779,921.48 *
Coco Paving Petersburg ON $2,070,160.00
Steed and Evans St. Jacobs ON $2,163,000.00
Brantco Construction Cambridge ON $2,763,788.18
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy framework.
The City of Kitchener’s purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital budget. There is expected to be no surplus or deficit (E).
Tender T15-065
Road and Surface Program
The total budget for all phases of this project is: $1,665,374.50
Estimated Cost for this Phase of Work
Tender T15-065 costs, including HST 1,779,921.48
less: HST rebate on tender (177,046.98)
Net Cost Being Awarded 1,602,874.50 A
Costs Incurred to Date -
Projected Costs: Staff Time 62,500.00
Total Estimated Cost for this Phase of Work 1,665,374.50 C
Budget for this Phase of Work
Sanitary Utility 164,466.00
Stormwater Utility 82,233.00
Water Utility 110,836.00
Development Charges 172,500.00
Federal Gas Tax 1,135,339.50
Total Budget for this Phase of Work 1,665,374.50 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) - D
Total Estimated Surplus/(Deficit) - E
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City’s Purchasing By-Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
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ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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