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HomeMy WebLinkAboutCouncil - 2015-08-24Kell] IN10khIIki Lei I *? AUGUST 24, 2015 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present except Councillor F. Etherington. 1. COMMENCEMENT — The meeting began with the singing of "0 Canada ". 2. MINUTES — On motion by Councillor P. Singh, the minutes of the regular meeting held June 29, 2015 and special meetings held June 29 and August 10, 2015, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - NIL 4. COMMUNICATIONS REFERRED TO FILE — a. Flag Request under Policy 1 -442: • Arthritis Awareness Month — September 14 -21, 2015 5. PRESENTATIONS — NIL 6. DELEGATIONS — 6.a. Agnes Street Road Closing Mayor B. Vrbanovic advised that notice had been given for any member of the public to attend this meeting to speak for or against a by -law to close and retain parts of Agnes Street, listed as Items 11.g and 14.g on the Council agenda. Mr. Andy Hook spoke in opposition to the closing of portions of Agnes Street and requested the City to maintain it as a one -way street. Moved by Councillor S. Davey Seconded by Councillor D. Schnider "That the by -law to close and retain parts of Agnes Street, listed as Items 11.g. and 14.g, be taken as read a second time and be recommended for enactment." Carried. 6.b. Policy 1 -442 (Community Flag Raisings and Flag Policy) Ms. Lorraine Grenier and Ms. Rosie Chrisjohn - Weiler addressed Council regarding the 2015 Community Flag Pole request submitted by The Healing of the Seven Generations, which sought to have four Aboriginal Flags flown on the City's two Community Flag Poles over the course of two weeks. They expressed concern with the location of the Community Flag Poles and requested that for 2016, consideration be given to allowing the subject flags to be flown on the three large flag poles in Carl Zehr Square, adjacent to King Street. In response to questions, Ms. Chrisjohn - Weiler expressed appreciation that her group's 2015 Community Flag Pole application was processed within three days, even though Council Policy 1 -422 (Community Flag Raisings & Flag Protocol) states applications are to be submitted three weeks in advance of the date of the proposed flag raising. She confirmed she understood the Policy also prescribes a group is permitted to fly one flag on one flag pole for no longer than one week and acknowledged an accommodation was provided to permit her organization to use both Community Flag Poles to fly the four flags over the course of ten days. Mayor B. Vrbanovic encouraged the group to proceed with completing a Community Flag Pole application for their 2016 request. COUNCIL MINUTES AUGUST 24, 2015 -147- CITY OF KITCHENER Moved by Councillor J. Gazzola Seconded by Councillor S. Davey "That no action be taken at this time to amend Council Policy 1 -422 (Community Flag Raisings & Flag Protocol) to expand the types of flags permitted to be flown on the three large flagpoles in Carl Zehr Square." Carried. 6.c. /8.a. Light- Armoured Vehicle (LAV) III Monument Mr. D. Chapman, Deputy CAO — Finance & Corporate Services, reviewed Department report FCS -15- 110, dated August 10, 2015, providing a follow -up to the request for support to install a Light Armoured Vehicle (LAV) III Monument in front of the Kitchener Armoury, listed under Item 8.a. Unfinished Business on the meeting agenda. Honourary Lt. Col. Brian Rainville, Royal Highland Fusiliers, encouraged the City to support the installation of the LAV III Monument to commemorate the soldiers who served in Afghanistan. He confirmed Kitchener is being requested to contribute $10,000 toward the installation of the Monument and provide for its perpetual maintenance. He acknowledged he has also approached the City of Cambridge, adding the City of Waterloo has independently undertaken a submission to the LAV III Monument program. He noted that based on other areas which have similar monuments, it is anticipated only a minor financial investment would be needed for the perpetual maintenance of the LAV III Monument. Moved by Councillor J. Gazzola Seconded by Councillor B. loannidis "That a letter of support be provided for the Light Armoured Vehicle (LAV) III Monument program application being submitted by the Royal Highland Fusiliers for its installation in front of the Kitchener Armoury located at 350 East Avenue; and, That $10,000 be approved as the City of Kitchener's contribution toward installation of the LAV III Monument; and further, That staff be directed to investigate the possibility of local area service clubs / organizations assuming responsibility for the perpetual maintenance of the LAV III Monument, but failing that, the City shall provide an up -front allocation of funds to provide assistance with perpetual maintenance (e.g., an additional $5,000 from the City's 2015 capital contingency on a one -time basis)." Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors S. Marsh, D. Schnider, S. Davey, J. Gazzola, P. Singh, K. Galloway - Sealock, Z. Janecki and B. loannidis. Contra: Councillor Y. Fernandes. Absent: Councillor F. Etherington. 6.d. City Operations Mr. Andy Hook attended to express concern as to how tax dollars are spent by the municipality, suggesting that changes could be implemented to some of the City's operations to increase efficiency. He expressed displeasure with the rain barrel program and having to pay a $13 stormwater management fee as a part of his monthly water bill. In response to questions, Mr. D. Chapman agreed to provide Mr. Hook with information as to how to apply for the City's residential stormwater credit program, which enables property owners to receive COUNCIL MINUTES AUGUST 24, 2015 -148- CITY OF KITCHENER up to 45% off the stormwater portion of their utility bill by implementing measures to reduce the amount of runoff entering the municipal stormwater system. 6.e. Westheights Drive Traffic Calming Council was in receipt of correspondence from Mr. J. Kolnick, Traffic Technologist, dated August 21, 2015, recommending changes to aspects of the traffic calming measures proposed for Westheights Drive, as listed under Clause 10 of the Community and Infrastructure Services Committee report. Ms. Joyce Edmonds and Messrs. Stuart Chandler, Doug Strothers, Dave Brown and Craig Polach were in attendance and spoke in opposition to the installation of oversized cycling lanes, loss of parking and the traffic calming measures proposed for Westheights Drive. Ms. Edmonds circulated a petition signed by residents of Westheights Drive. She suggested the 40 km /hr. speed limit in front of the schools on Westheights Drive should be extended to slow down traffic on the street. It was further suggested the funding for traffic calming should be reallocated to upgrade and maintain the area's community trails, such as the Sandrock Greenway path. Several of the delegations commented they support the installation of standard width bicycle lanes, subject to retaining the current on- street parking on both sides of Westheights Drive. Mr. Chris Klein, Tri- Cities Transport Action Group, and Mr. Mike Boos, Cycling and Trails Advisory Committee, addressed Council in support of the proposed traffic calming measures for Westheights Drive. Mr. Klein advised the current width of Westheights Drive encourages speeding and the proposed recommendations would increase usage by cyclists and reduce the speed of traffic. Mr. Boos indicated Westheights Drive was identified as a priority in the Cycling Master Plan and suggested the City follow Ontario Traffic Manual Book 18 which recommends a minimum buffered space between cyclists and motorized traffic on streets with higher speeds. Further concerns were expressed as to whether there would be adequate space on Westheights Drive for bicycle lanes while maintaining parking on both sides of the street. Responding to questions, Mr. J. Readman, Director of Transportation Services, confirmed that following the Committee meeting, staff met with area residents on -site, and subsequently revised the traffic calming measures to remove both refuge islands, but retain a painted refuge area. Additionally, a right -hand turn lane is proposed to be added at McGarry Drive and at Queens Boulevard. He advised Ontario Traffic Manual Book 18 contains a nomograph to assist engineers in selecting the appropriate type of cycling facilities to include based on speed and volume on a roadway. He added staff's recommendations are based on this selection process. He noted a majority of existing cycling lanes were constructed prior to the enactment of Book 18 and are not in keeping with these new guidelines. Mr. Readman indicated that if this project were delayed it is unlikely the work could proceed this year. In response to further questions, Mr. K. Carmichael, Manager of Transportation Planning, advised staff has developed a draft concept plan to address a number of the issues raised this date. He added due to the number of intersecting road lanes on Westheights Drive, additional time is required to fully redesign the plan. Mr. Readman stated in order to maintain the existing on- street parking, the buffer between parked cars and bicycle lanes would be reduced from 1 meter to 0.5 meters and there would no longer be a buffer between the travel lane and the bicycle lane; thereby providing less protection for cyclists. He commented this street does merit more protection; however, this design would fit throughout the roadway. He noted it might be possible to implement the redesign this year if it was not required to be reviewed by Council. A motion was brought forward by Councillor B. loannidis, seconded by Councillor K. Galloway - Sealock, to refer consideration of Clause 10 of the Committee report to the September 14, 2015 Council meeting, to allow time for staff to bring forward a revised plan for Westheights Drive to enable parking on both sides of the street while still allowing for the provision of bicycle lanes. Moved by Councillor B. loannidis Seconded by Councillor K. Galloway- Sealock "That consideration of Clause 10 of Community and Infrastructure Services Committee report, be referred to the September 14, 2015 Council meeting, to allow time for staff to bring forward a revised plan for Westheights Drive to enable parking on both sides of the street while still allowing for the provision of bicycle lanes." Carried. COUNCIL MINUTES AUGUST 24, 2015 -149- CITY OF KITCHENER 6.f. Policy 1 -517 (Collections — Utility and Miscellaneous Receivables) Ms. M. Magee who registered for this matter was not in attendance therefore, this issue will be rescheduled to a later date. 6.g. Tenders Ms. Michelle Palmer - Novakovic, Director of Supply Services, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. Questions were raised regarding the possibility of removing some items from Tender T15 -065 (Road / Laneway Improvements, Road Surface and Sidewalk Infill Construction), listed as Item B.1.vi on the Committee of the Whole agenda, and applying those funds toward the City's infrastructure program. Mr. C. Goodeve, Manager of Council / Committee Services & Deputy City Clerk, advised the items listed in Tender T15 -065 were directly linked to projects approved as part of the Capital Budget; accordingly, a motion to reconsider would be required if Council sought to delete those projects. At the request of Councillor Y. Fernandes, it was agreed that Tender T15 -065 (Road / Laneway Improvements, Road Surface and Sidewalk Infill Construction), would be voted on separately. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor S. Marsh "That Tender T15 -065 Road / Laneway Improvements, Road Surface and Sidewalk Infill Construction, be awarded to E. & E. Seegmiller Limited, Kitchener, Ontario at their tendered price of $1,575,151.75, including provisional items and contingencies of $138,957.90, plus H.S.T. of $204,769.73, for a total of $1,779,921.48." Carried. Moved by Councillor K. Galloway- Sealock Seconded by Councillor S. Marsh "That Tender T15 -030 — Propane: Hd5 Bulk & Cylinders (Cooperative), be awarded to McRobert Fuels, Strathroy, Ontario, at their tendered price of $272,201.30 plus H.S.T. of $35,386.17, for a total of $307,587.47, representing the City's portion of the total bid price, for a five (5) year term of contract." -and - "That Tender T15 -059 Fire Hydrants: Spring & Fall Maintenance Services, be awarded to Canadian Hydrant Technologies, Cambridge, Ontario, at their tendered price of $159,432.00, plus H.S.T. of $20,726.16, for a total of $180,158.16, for a three (3) year term." -and - "That the Corporation of the City of Kitchener enter into an extension agreement with Force Field Services Inc., Waterdown, Ontario, for one (1) additional twelve (12) month term, at $385,480.53, plus H.S.T. of $50,112.47, for a total of $435,593." -and - "That Tender T15 -040 Janitorial Services: Kitchener Memorial Auditorium, be awarded to McQueen Maintenance Incorporated, Georgetown, Ontario, at their tendered price of $101,880.00, plus H.S.T. of $13,244.40, for a total of $115,124.40, with an option to renew for four (4) additional twelve (12) month terms." -and - "That Tender T15 -035 Domestic Natural Gas Meter & Regulator Retrofit Service, be awarded to Lakeside Performance Gas Services Limited, Mississauga, Ontario, at their tendered price of $426,250.00, plus H.S.T. of $55,412.50, for a total of $481,662.50, for a one (1) year period with an option to renew for two (2) additional twelve (12) month terms." Carried. COUNCIL MINUTES AUGUST 24, 2015 -150- CITY OF KITCHENER 7. COMMITTEE REPORTS — COMMUNITY AND INFRASTRUCTURE SERVICES Moved by Councillor B. loannidis Seconded by Councillor K. Galloway - Sealock "That the report of the Community and Infrastructure Services Committee be adopted." At the request of Councillor J. Gazzola, it was agreed that Clause 9 of the Committee report would be voted on separately. Clause 9 — Carried. Balance of report — Carried. W9191 khIkh111 a1:1:8: 1:11i]: 4& WaIki Fill ki I: yz1ve1ki UX91910li7:7e'llIAlizi:11:1►UIN *? Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the report of the Finance and Corporate Services Committee be adopted." Mayor B. Vrbanovic advised Council was in receipt of correspondence from Mr. C. Goodeve, Manager of Council / Committee Services & Deputy City Clerk, dated August 13, 2015 suggesting an alternative to the original Proposal 5 (Removal of Questions & Answers) in which members would now submit their questions to the Chief Administrative Officer (CAO) and /or Deputy CAOs by 9:00 a.m. on the day of a Council meeting. The proposed alternative Proposal 5 was voted on and was LOST on a recorded vote, with Mayor B. Vrbanovic and Councillors B. loannidis, K. Galloway - Sealock and S. Davey voting in favour; and, Councillors S. Marsh, D. Schnider, J. Gazzola, Y. Fernandes, Z. Janecki and P. Singh voting in opposition. Councillor F. Etherington was absent from this meeting and accordingly did not vote. At the request of Councillor S. Marsh, Council agreed to modify Proposal 6 to direct staff to pursue acquiring a demo two -sided digital timer to assist with determining the suitability of this as an option for keeping track of the time allocated to delegations and members of Council. A motion was brought forward by Councillor J. Gazzola, seconded by Councillor Y. Fernandes, to amend Paragraph 9 of Clause 4 of the Committee report to increase the amount of time for delegations from the proposed 7 minutes to 10 minutes. Councillor Gazzola's amendment was voted on and was LOST on a recorded vote, with Councillors J. Gazzola, Y. Fernandes and Z. Janecki voting in favour; and, Mayor B. Vrbanovic and Councillors B. loannidis, K. Galloway - Sealock, S. Davey, S. Marsh, D. Schnider and P. Singh voting in opposition. Councillor F. Etherington was absent from this meeting and accordingly did not vote. The original Paragraph 9 of Clause 4 of the Committee report which proposed to increase the amount of time allocated to delegations from 5 minutes to 7 minutes was then voted on and was LOST on a recorded vote, with Councillors J. Gazzola, S. Marsh, Y. Fernandes and Z. Janecki voting in favour; and, Mayor B. Vrbanovic and Councillors B. loannidis, K. Galloway - Sealock, S. Davey, D. Schnider and P. Singh voting in opposition. Councillor F. Etherington was absent from this meeting and accordingly did not vote. A motion was brought forward by Councillor S. Davey, seconded by Councillor B. loannidis, to amend Clause 4 by adding Proposal 1 (Questions of Delegations, Presenters or Staff) outlined in Appendix `A' of Finance and Corporate Services Department report FCS -15 -107 (C. Goodeve). Councillor Davey's amendment was voted on and was Carried on a recorded vote, with Mayor B. Vrbanovic and Councillors B. loannidis, K. Gal loway - Sealock, D. Schnider, J. Gazzola, P. Singh and S. Davey voting in favour; and, Councillors S. Marsh, Y. Fernandes and Z. Janecki and voting in opposition. Councillor F. Etherington was absent from this meeting and accordingly did not vote. The Committee report was voted on Clause by Clause COUNCIL MINUTES AUGUST 24, 2015 -151- CITY OF KITCHENER Proposal 2, Clause 4 — Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway - Sealock, S. Marsh, S. Davey, B. loannidis, D. Schnider and P. Singh. Contra: Councillors Z. Janecki, Y. Fernandes and J. Gazzola. Absent: Councillor F. Etherington. Proposal 3, Clause 4 — Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway - Sealock, S. Marsh, S. Davey, B. loannidis, D. Schnider and P. Singh. Contra: Councillors Z. Janecki, Y. Fernandes and J. Gazzola. Absent: Councillor F. Etherington. Proposal 4, Clause 4 — Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway - Sealock, S. Davey, B. loannidis, D. Schnider and P. Singh. Contra: Councillors Z. Janecki, Y. Fernandes, S. Marsh and J. Gazzola. Absent: Councillor F. Etherington. Proposal 6, Clause 4 — Carried Unanimously on a recorded vote by all members present. Balance of report — Carried. M11110919 1khhh111a1:11:1111110 :11li]:i &IS,Ae1ki lki llki [evil ki U1&II:7evd 9xr] Los Iki I111 /e'llI1U:&l Moved by Councillor P. Singh Seconded by Councillor K. Galloway- Sealock "That the report of the Planning & Strategic Initiatives Committee be adopted." Council was in receipt of Chief Administrator's Office report CAO -15 -026 (L. Majcher), dated August 18, 2015, proposing alternative wording for Clause 1 of the Committee report pertaining to the recommended strategic priorities and strategies of the City of Kitchener 2015 -2018 Strategic Plan. It was agreed to amend Clause 1 to reflect the proposed new wording. The Committee report was voted on Clause by Clause. Clause 1 — Carried Unanimously on a recorded vote by all members present. Balance of report — Carried. Carried. COUNCIL MINUTES AUGUST 24, 2015 -152- CITY OF KITCHENER 7. COMMITTEE REPORTS — AUDIT COMMITTEE Moved by Councillor S. Davey Seconded by Councillor B. loannidis "That the report of the Audit Committee be adopted." Carried. 8. UNFINISHED BUSINESS — Dealt with under Delegations. 9. NEW BUSINESS — NIL 10. QUESTIONS AND ANSWERS — In response to questions, Ms. C. Tarling, City Clerk, confirmed the Procedural By -law Placemat would be updated to reflect the changes adopted this evening via Clause 4 of the Finance and Corporate Services Committee report. 11. BY -LAWS (FIRST READING) — Council agreed to the request of Ms. C. Tarling, City Clerk, to add two additional by -laws for three readings this date being zoning amending by -laws related to Clauses 2 and 3 of the Planning & Strategic Initiatives Committee report. Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That leave be given the Mover and Seconder to introduce the following by -laws, namely: a. To further amend By -law No. 2007 -138, being a by -law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. b. Being a by -law to assume certain lands within the City of Kitchener as a public highway. C. Being a by -law to provide for the establishing and laying out of part of Max Becker Drive, Commonwealth Street and Helena Feasby Street as public highways in the City of Kitchener. d. To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. e. To further amend By -law No 2008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. f. To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. g. Being a by -law to close and retain parts of the public highway known as Agnes Street in the City of Kitchener. h. Being a by -law to exempt certain lots from Part Lot Control — Part of Lot 9 and Lot 10, Registered Plan 58M -411 — Paige Street. i. To confirm all actions and proceedings of the Council. j. Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law of the City of Kitchener — Regional Municipality of Waterloo — 20, 24, 32 & 34 Mill Street. COUNCIL MINUTES AUGUST 24, 2015 -153- CITY OF KITCHENER k. Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law for the City of Kitchener — Sharon Mann — 215 Highland Road West. and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. 12. COMMITTEE OF THE WHOLE - On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor B. Vrbanovic appointed Councillor P. Singh as Chair. On motion, the Council rose from the Committee of the Whole and Mayor B. Vrbanovic occupied the Chair. Moved by Councillor P. Singh Seconded by Councillor D. Schnider "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. 14. BY -LAWS (THIRD READING) - Moved by Councillor S. Davey Seconded by Councillor J. Gazzola "That the by -laws be given third reading, namely: a. To further amend By -law No. 2007 -138, being a by -law to regulate traffic and parking on highways under the jurisdiction of the Corporation of the City of Kitchener. (By -law No. 2015 -084) b. Being a by -law to assume certain lands within the City of Kitchener as a public highway. (By -law No. 2015 -085) C. Being a by -law to provide for the establishing and laying out of part of Max Becker Drive, Commonwealth Street and Helena Feasby Street as public highways in the City of Kitchener. (By -law No. 2015 -086) d. To further amend By -law No. 88 -171, being a by -law to designate private roadways as fire routes and to prohibit parking thereon. (By -law No. 2015 -087) e. To further amend By -law No 2008 -117, being a by -law to authorize certain on- street and off - street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By -law No. 2015 -088) f. To further amend By -law No. 2010 -190, being a by -law to prohibit unauthorized parking of motor vehicles on private property. (By -law No. 2015 -089) COUNCIL MINUTES AUGUST 24, 2015 -154- CITY OF KITCHENER g. Being a by -law to close and retain parts of the public highway known as Agnes Street in the City of Kitchener. (By -law No. 2015 -090) h. Being a by -law to exempt certain lots from Part Lot Control — Part of Lot 9 and Lot 10, Registered Plan 58M -411 — Paige Street. (By -law No. 2015 -091) i. To confirm all actions and proceedings of the Council. (By -law No. 2015 -092) j. Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law of the City of Kitchener — Regional Municipality of Waterloo — 20, 24, 32 & 34 Mill Street. (By -law No. 2015 -093) k. Being a by -law to amend By -law 85 -1, as amended, known as the Zoning By -law for the City of Kitchener — Sharon Mann — 215 Highland Road West. (By -law No. 2015 -094) be taken as read a third time, be finally passed and numbered serially by the Clerk." Carried. On motion, the meeting adjourned at 10:54 p.m. MAYOR CLERK COUNCIL MINUTES AUGUST 24, 2015 -155- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — 1. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Sherry Landry, for a special event to be held at 423 Lawrence Avenue, between the hours of 4:00 p.m. to 11:00 p.m., on August 29, 2015, as outlined in Community Services Department report CSD -15 -065. 2. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to Kitchener - Waterloo Oktoberfest Inc., for a series of events being held at various clubs, for the period from October 2, 2015 to October 17, 2015, as outlined in the letter from K -W Oktoberfest Inc., dated May 15, 2015, as attached to Community Services Department report CSD -15 -066. 3. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the Kitchener Portuguese Club, for their annual Lady of Fatima Festival to be held at 1548 Fischer Hallman Road, between the hours of 12:00 p.m. to 11:00 p.m., on Saturday, September 5 and Sunday, September 6, 2015, as outlined in Community Services Department report CSD -15 -067. 4. That stopping be prohibited at any time on both sides of Woodfield Court from Woodfield Street to a point 15 metres west thereof; and, That stopping be prohibited 8:00 a.m. to 9:30 a.m. and 2:30 p.m. to 4:30 p.m., Monday to Friday, September 1 to June 30 on the south side Woodfield Court from a point 15 metres west of Woodfield Street to a point 105 metres west thereof; and, That stopping be prohibited on the traffic island on Woodfield Court; and, That stopping be prohibited on Woodfield Street from Woodfield Court to a point 15 metres west thereof; and, That stopping be prohibited on Woodfield Street from Woodfield Court to a point 15 metres east thereof; and further, That the Uniform Traffic By -law be amended accordingly, as outlined in Infrastructure Services Department report INS -15 -059. That the second Adult Crossing Guard located at the Crossing Guard Facility on Fairway Road at Pebblecreek Drive be relocated to the School Crossing on Huron Road at Featherstone Street/Cranshaw Street, as outlined in Infrastructure Services Department report INS -15 -060. That the Uniform Traffic By -law be amended to prohibit stopping from 8:00 a.m. to 9:30 a.m. and 2:30 p.m. to 4:30 p.m., Monday to Friday, September 1 to June 30 on the north (even - numbered) side of Dunbar Road from Claremont Avenue to Glasgow Street, as outlined in Infrastructure Services Department report INS -15 -063. That parking be prohibited at any time on the north side of Highview Drive from a point 184 metres west of Driftwood Drive to a point 34 metres west thereof; and, That parking be prohibited at any time on the south side of Highview Drive from the east leg of Hickory Hollow Crescent to a point 54 metres east thereof; and, That parking be prohibited at any time on the north side of Highview Drive from Havenwood Court to a point 32 metres west thereof; and, That parking be prohibited at any time on the south side of Highview Drive from Golden Meadow Drive to a point 39 metres west thereof; and, COUNCIL MINUTES AUGUST 24, 2015 -156- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — (CONT'D) 7. (Cont'd) That parking be prohibited at any time on the north side of Yellow Birch Drive from Cedar Crest Street to a point 131 metres east thereof; and, That parking be prohibited at any time on the south side of Yellow Birch Drive from a point 148 metres west of Driftwood Drive to a point 36 metres west thereof; and, That parking be prohibited at any time on the north side of Yellow Birch Drive from 38 metres east of Golden Meadow Drive to a point 11 metres east of the west leg of Hoddle Crescent; and, That parking be prohibited at any time on the south side of Yellow Birch Drive from a point 87 metres west of the west leg of Fran Ellen Crescent to Hoddle Crescent; and further, That the Uniform Traffic Bylaw be amended accordingly, as outlined in Infrastructure Services Department report INS -15 -064. 8. That the Mayor and Clerk be authorized to execute a limiting distance agreement, subject to the satisfaction of the City Solicitor, with the registered owner(s) of Lot 6, Registered Plan 58M -513, municipally addressed as 917 Old Cottage Court, pursuant to Section 9.10.15.2.(4) of the Building Code; said agreement to permit a single detached dwelling with the limiting distance for the construction of the exposing building face being measured to a point beyond the property line on the adjacent property, Block 11 Registered Plan 58M -513, as outlined in Community Services Department report CSD -15 -060. 9. That staff be directed to review the regulations pertaining to the keeping or harbouring of fowl in non - agricultural areas of the City, as outlined in Community Services Department report CSD -15 -071; and further, That staff be authorized to continue to suspend the active enforcement of the relevant sections of Municipal Code Chapter 480 (Animals - Regulations) until the subject review and any recommendations are considered by Council. 10. That consideration of the following be referred to the September 14, 2015 Council meeting, to allow time for staff to bring forward a revised plan for Westheights Drive to enable parking to continue to be provided on both sides of the street while still allowing for the provision of bicycle lanes: "That pedestrian refuge islands be constructed and designated at: • Westheights Drive's western intersection with Blackwell Drive; • Westheights Drive's northern intersection with Autumn Hill Crescent; and, That an intersection narrowing be constructed at Westheights Drive's eastern intersection with Driftwood Drive; and, That Westheights Drive's four -lane cross - section be reconfigured to the following: • A 1.9 metre bike lane; • A 0.5 metre buffer; • Two (2) 3.3 metre travel lanes; • A 0.5 metre buffer; • A 1.5 metre bike lane; • A 1.0 metre buffer; • A 2.6 metre parking lane; and, That on- street parking areas be defined through on -road pavement markings; and further, COUNCIL MINUTES AUGUST 24, 2015 -157- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — (CONT'D) 10. (Cont'd) That the Uniform Traffic Bylaw be amended accordingly, as outlined in Infrastructure Services Department report INS -15- 061." (Dealt with under Delegations and Carried, as amended, on a recorded vote) FINANCE AND CORPORATE SERVICES COMMITTEE — 1. That the City of Kitchener has no objection to a Provincial Lottery Licence being issued to Kitchener - Waterloo Oktoberfest Inc. to hold a Fair or Exhibition Gaming Event from October 9 to October 17, 2015 at Bingeman's KOOL Haus tent, 425 Bingemans Centre Drive, Kitchener, as outlined in Finance and Corporate Services Department report FCS -15 -105. 2. That an extension of the purchase order issued to Mass Contracting Ltd. for localized repairs to the Duke and Ontario parking garage in the amount of $39,700., plus HST, be approved, as outlined in Infrastructure Services Department report INS -15 -055. 3. That Purchase Order 901273 be extended by $145,000 to Kitchener Utilities and their contractor to cover locates until the end of 2015 to meet an increased locate demand and the 5 working day completion required under regulations, as outlined in Infrastructure Services Department report INS -15 -054. 4. That the proposed changes to enhance meeting effectiveness, as outlined in Appendix `A' of Finance and Corporate Services Department report FCS -15 -107, be approved as follows: • Proposal 2: That Section 25.10.9 of Municipal Code Chapter 25 (Procedure), be amended to require a majority vote to discuss a report listed as a Consent Item; and, • Proposal 3: That Section 25.2.2 of Municipal Code Chapter 25 (Procedure), be amended to require the unanimous consent of all members present to suspend the rules outlined therein; and, • Proposal 4: That Section 25.2.2 of Municipal Code Chapter 25 (Procedure) be amended to provide that members of the public who have addressed Council or a Committee on a particular issue will not be permitted to address Council / Committee on that same matter, unless they are providing new information; That this new information must be outlined in a delegation form submitted to the Clerk or designate by 8:30 a.m. on the day of a Committee meeting or 3:00 p.m. on the day of a Council meeting; That should a member of Council feel that the submitted materials do not represent new information, than this may be raised through a point of order prior to hearing from the delegation; if the point of order is sustained, Council shall move forward without hearing from the delegation; and, That staff be directed to pursue acquiring a demo two -sided digital timer to assist with determining the suitability of this as an option for keeping track of the time allocated to delegations and members of Council; and, That Municipal Code Chapter 25 (Procedure) be amended to include a provision that questions of delegations, presenters or staff should seek additional facts or further specific information only relating to the subject matter on the table. Questions cannot expand the scope of the delegation's / presenter's remarks or include the member's own statements / comments. Questions such as `are you aware', `do you agree' or `wouldn't you say' are not permitted as they do not seek additional relevant information. Members will not engage in debate regarding any matter presented during questioning; and further, COUNCIL MINUTES AUGUST 24, 2015 -158- CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE — (CONT'D)\ (Cont'd) That staff be directed to prepare a by -law to amend the City of Kitchener Municipal Code Chapter 25 (Procedure), as necessary, to incorporate the proposed changes. (Carried, as amended, on a recorded vote) PLANNING AND STRATEGIC INITIATIVES COMMITTEE — That the recommended strategic priorities and strategies for 2015 -2018, as outlined in the Appendix to Chief Administrator's Office report CAO -15 -015, be approved with the following changes: That Strategic priority #2 — Strong and Resilient Economy be revised as follows: We will work within a collaborative network of city - builders to create a dynamic and prosperous Kitchener that is rich with employment opportunities and successful business ventures that can grow and thrive within the broader global economy; That Strategy 2.1 be revised as follows: Foster a business environment that stimulates innovation and job creation, helping startup entrepreneurs establish and grow their business; 3. That Strategy 3.3 be revised as follows: Manage growth, curb urban sprawl, and foster more mixed -use development, ensuring new development is integrated with the diversity and character of the surrounding community; and, That reference to the City's ongoing commitment to working in partnership with citizens and community stakeholders to achieve the long -term vision of the city be incorporated in the Strategic Plan; and, That Strategies 1.4 and 1.5 remain as part of Strategic Priority #1 Open Government; and further, That staff be directed to prepare a budget and a four -year business plan that identifies specific actions and the allocation of resources to effectively execute the approved strategies. (Carried Unanimously, as amended) That Zone Change Application ZC08 /18 /M /AP (20, 24, 32, and 34 Mill Street; Regional Municipality of Waterloo) for the purpose of changing the zoning from Hazard Land (P -3) to Existing Use Zone (E -1) with site specific provisions on the land specified on the attached Map No. 1, in the form shown in the "Proposed By -law" dated July 7, 2015 attached to Community Services Department report CSD -15 -026 as Appendix A', be approved. That Zone Change application ZC1 5/01 1/H/ATP (Sharon Mann) for the purpose of changing the zoning of the subject property from Convenience Commercial Zone (C -1) and Convenience Commercial Zone (C -1) with Special Regulation Provision 40R and Special Use Provision 30U to Neighbourhood Shopping Centre Zone (C -2) with Special Use Provision 449U be approved in the form shown in the "Proposed By -law" dated July 6, 2015, attached to Community Services Department report CSD -15 -064 as Appendix A'. AUDIT COMMITTEE — That the 2014 Audited Consolidated Financial Statements as outlined in Finance and Corporate Services Department report FCS -15 -093 dated June 19, 2015, be approved. COUNCIL MINUTES AUGUST 24, 2015 -159- CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY -LAWS LISTED ON THE AGENDA — 2ND READING — It was resolved: "That the balance of the by -laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS — Various Tenders Dealt with under Delegations. 2. FCS -15 -112 — Sign Variances — Various Council considered Finance and Corporate Services Department report FCS -15 -112 (D. Saunderson), dated August 22, 2014. It was resolved: "That the application of the CP Reit Ontario Properties (SG 2015 -006 — 123 Pioneer Drive) requesting permission to upgrade the existing ground supported sign to have automatic changing copy totalling 35% of the sign area rather than the permitted maximum area of 30 %; to legalize an existing pylon sign to be located 23m (75.459') from another pylon sign located on the same property rather than the required distance separation of 50m (164.04'); and, to legalize two existing incidental signs each having heights of 1.5m (4.92') rather than the maximum permitted height of 0.9m (2.95'), on Blocks F and G, Plan 1318, 123 Pioneer Drive, Kitchener, Ontario, BE APPROVED, subject to the following condition: That the owner shall obtain a Sign Permit by September 30, 2015 from the Planning Division." 3. FCS -15 -106 — Appointments to Cycling & Trails Advisory Committee and the Environmental Committee (2014 -2016) Council considered Finance and Corporate Services Department report FCS -15 -106 (C. Tarling), dated August 17, 2015. It was resolved: "That the recommended candidates for citizen vacancies on the 2014 -2016 Cycling and Trails Advisory Committee and the Environmental Committee be approved, as attached to staff report FCS -15 -106 in Appendix `A'." 4. Tag Day Request — Navy League of Canada (K -W Branch) Council considered correspondence from J. Gould, Fundraising Chair, Navy League of Canada (K -W Branch), requesting permission for the Royal Canadian Sea Cadet Corps WARSPITE to conduct Tag Days on October 3 -4, 2015. It was resolved: "That the request of the Navy League of Canada, K -W Branch on behalf of the Royal Canadian Sea Cadet Corps WARSPITE to conduct Tag Days on October 3 -4, 2015 at various malls, grocery stores and restaurant entrances, as outlined in correspondence from J. Gould, be approved." 5. FCS -15 -121 — CAO Approved Tenders Council was in receipt of Finance and Corporate Services Department report FCS -15- 121 (M. Palmer - Novakovic), dated August 10, 2015. COUNCIL MINUTES AUGUST 24, 2015 -160- CITY OF KITCHENER COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS — (CONT'D) 6. CSD -15 -072 — Authorization to Sign Collaborative Agreement — Community Energy Investment Strategy Council considered Community Services Department report CSD -15 -072 (A. Pinard), dated August 12, 2015. A recorded vote was requested. It was resolved: "That the Mayor and Clerk be authorized to sign a collaborative agreement with the Region of Waterloo, City of Waterloo, City of Cambridge and all of the local utilities regarding the preparation of a Community Energy Investment Strategy, subject to the satisfaction of Legal Services." In Favour: Mayor B. Vrbanovic and Councillors K. Galloway - Sealock, S. Marsh, D. Schnider, S. Davey, B. loannidis, Z. Janecki, P. Singh and Y. Fernandes. Contra: Councillor J. Gazzola. Absent: Councillor F. Etherington.