HomeMy WebLinkAboutFCS-15-124 - E15-052 Consultant Services - South Kitchener District ParkStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -09 -14
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519 - 741 -2200 ext. 7089
WARD(S) INVOLVED: Ward 5
DATE OF REPORT: 2015 -08 -25
REPORT NO.: FCS -15 -124
SUBJECT: E15 -052 Consultant Services — South Kitchener District Park
RECOMMENDATION:
That Expression of Interest E15 -052 Consultant Services — South Kitchener District Park,
be awarded to Stantec Consulting Ltd., Kitchener, Ontario at their estimated fee of
$809,116.22, including contingencies of $73,556.02 plus H.S.T. of $105,185.11, for a total
of $914,301.33, based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND:
The South Kitchener District Park Master Plan was approved by Council in November 2013.
This 17- hectare (42 acre) land parcel located at the southwest corner of Huron and Fischer -
Hallman Roads will address park and sport needs in the southwest area of the city. Consultant
services are required to undertake final design, contract documentation, tender preparation,
contract administration, inspections and all related project needs for the development of the
South Kitchener District Park. The first phase of the master plan will include the development of
multi - purpose sportfields, park roadway, parking, area grading, storm water management, site
servicing, washrooms, trails and park amenities.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services /Consultants, a Consultant's Review Committee was established
consisting of D. Ritz, Supervisor, Design & Development, T. O'Brien, Landscape Architect, M.
Palmer, Urban Designer, L. Cooper, Manager Development Engineering, M. Wilson, Design &
Construction Project Manager, B. Cheyne, Supervisor of Athletics and L. Stecho, Supervisor of
Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on the
internet through the Ontario Public Buyers Association Electronic Tendering Information System
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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relative to this project. Documents were downloaded by forty -four (44) interested parties and by
the closing date of Tuesday June 30, 2015, eleven (11) responses had been received.
The review committee met on Tuesday July 21, 2015, to review the submissions and a shortlist
of three (3) candidates* was selected for further interviews. The Committee met on Wednesday
August 12, 2015 to interview the shortlisted candidates. The Committee recommends awarding
the project to Stantec Consulting Ltd., Kitchener, Ontario.
The Committee rated consultants on the following criteria:
• Experience / Evaluation of Proposed Project Manager
• Understanding and Approach including Work Plan and Schedule
• Qualifications / Expertise of Project Team
• Completeness of Proposal
• Past Performance
• Knowledge and Amount of City Work Completed in the Past
• Value Added Approach
• Proven Experience of Project Manager / Leadership Team and Commitment to
Project
• Proven Experience / Quality & Completeness of Project Team
• Effect of Interview
• Cost of Consultant's Fees
• Past Experience / Demonstration of Design Excellence & Project Effectiveness
• Effective / Comprehensive / Quality Work Plan
A listing of the responding parties follows for your reference:
Architecture 49 / WSP
Dillon Consulting Limited
GSP Group Inc.
IBI Group
MBTW Group
MHBC Planning Limited
MMM Group Ltd.
Masri O Inc. Architects / Schollen & Company
PMA Landscape Architects Ltd.
The Planning Partnership
Stantec Consulting Ltd.
*Shortlisted candidates
Cambridge ON
Kitchener ON
Kitchener ON
Toronto ON
Toronto ON
Kitchener ON
Thornhill ON
Waterloo ON
Toronto ON
Toronto ON
Kitchener ON
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
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FINANCIAL IMPLICATIONS:
The net cost for this Expression of Interest (A), is fair and reasonable for a project of this scope
and the upset limit is within the budget allowances (B) provided within the budget. Funding for
this project is included within the approved capital budget. The estimated surplus (D) will
remain in the South Kitchener District Park capital budget for the construction phase.
Financial Summary for Expression of Interest E15 -052
South Kitchener District Park Consultant Services
The total budget for all phases of this project is:
Estimated Cost for the Consulting Phase
Expression of Interest E15 -052 costs, including HST
less: HST rebate on proposal
Net Cost Being Awarded
Costs Incurred to Date
Estimated Cost for the Consulting Phase
Budget for the Consulting Phase of Work
Total Budget for this Phase of Work
Estimated Surplus /(Deficit) (B - C)
COMMUNITY ENGAGEMENT:
$9,609,464.00
$914,301.33
$(90,944.66)
$823,356.67 A
$823,356.67 C
$960,946.40 B
$137,589.73 D
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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