HomeMy WebLinkAboutFCS-15-126 - Q15-059 Two Tandem Vibratory Asphalt RollersStaff Report
rTC.�r R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -09 -14
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing, 519 - 741 -2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015 -08 -19
REPORT NO.: FCS -15 -126
SUBJECT: Q15 -059 Two (2) 2.44 Metric Tonne (2.7 Ton) Tandem Vibratory
Asphalt Rollers
RECOMMENDATION:
That Quotation Q15 -059 Two (2) 2.44 Metric Tonne (2.7 Ton) Tandem Vibratory Asphalt
Rollers, be awarded to Battlefield Equipment Rentals, Cambridge, Ontario, at their quoted
price of $83,278., plus H.S.T. of $10,826.14, for a total of $94,104.14.
BACKGROUND:
These units will replace two tandem vibratory asphalt rollers (units 976241 and 996350 in INS —
Operations), as approved for replacement in the 2015 Annual Fleet Equipment Review. These
units will be used for asphalt road repairs and utility cut repairs. The units have a planned
thirteen (13) year life cycle and the current units are eighteen (18) and sixteen (16) years old.
REPORT:
This Quotation was advertised publicly on the City of Kitchener website. Documents were
downloaded by eight (8) interested parties and by the closing date of Monday July 27, 2015,
nine (9) quotations had been received. Bidders are allowed to submit alternative bids which are
equivalent to, or exceed, the specifications outlined with the request for quote document.
Quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following quotations were received:
Bid Price
Enduraquip Inc. Brampton ON $88,648.50
Battlefield Equipment Rentals Cambridge ON $94,104.14
Nortrax Canada Inc. Cambridge ON $98,197.00
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
Mike Staub Equipment Inc.
Ayr ON
$99,440.00
Enduraquip Inc.
Brampton ON
$104,129.50
Wajax Equipment
Kitchener ON
$107,001.96
Strongco Limited Partnership
Kitchener ON
$110,966.00
United Rentals of Canada, Inc.
Kitchener ON
$125,430.00
Enduraquip Inc.
Brampton ON
$153,899.22
The lowest bid submitted by Enduraquip Inc., did not meet the specifications of a 2.7 ton roller
as outlined within the request for quote document. The bidder submitted an alternative bid for a
1.6 ton roller, which is too small for road repairs and proper compaction of asphalt.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this quote (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this equipment
is included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Quotation Q15 -059
Supply two (2) Tandem Vibratory Asphalt Rollers
Estimated Cost for this Quote
Quotation Q15 -059 costs including optional equipment and HST
less: HST rebate on quote
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this Quote
Budget for this Quote
Replacement of units 976241 and 996350 in Operations
Estimated Surplus /(Deficit) for this Quote (B - C)
COMMUNITY ENGAGEMENT:
$ 94,104.14
$ (9,360.45)
$ 84,743.69 A
$ 84,743.69 C
$ 104,000.00 B
$ 19,256.31 D
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
1.H. -2
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services