HomeMy WebLinkAbout2015-09-21
FINANCE AND CORPORATE SERVICES COMMITTEE
SEPTEMBER 21, 2015 CITY OF KITCHENER
The Finance and Corporate Services Committee met this date commencing at 1:13 p.m.
Present: Councillor S. Davey - Chair
Mayor B. Vrbanovic and Councillors Y. Fernandes, K. Galloway-Sealock, J. Gazzola, B.
Ioannidis, Z. Janecki, S. Marsh, D. Schnider and P. Singh.
Staff: J. Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance & Corporate Services
M. May, Deputy CAO, Community Services
D. Tyagi, Deputy CAO, Infrastructure Services
R. Regier, Executive Director, Economic Development
C. Farrell, Manager, Small Business Centre
S. DiDonato, Manager, Arts/Culture
C. Goodeve, Committee Administrator
FCS-15-133 - UNCOLLECTABLE UTILITY ACCOUNTS WRITE-OFF
1.
The Committee considered Finance and Corporate Services Department report FCS-15-133,
dated August 31, 2015 requesting the uncollectable utility accounts to be written off and
forwarded to an outside collection agency for third party collection efforts.
On motion by Councillor P. Singh -
it was resolved:
“That uncollectable Utility Accounts amounting to $73,543. be written off against the
Allowance for Doubtful Utility Receivables, as outlined in Finance and Corporate
Services Department report FCS-15-133.”
FCS-15-134 - UNCOLLECTABLE MISCELLANEOUS RECEIVABLE ACCOUNTS
2.
WRITE-OFF
The Committee considered Finance and Corporate Services Department report FCS-15-134,
dated August 31, 2015 requesting the uncollectable Miscellaneous Receivable accounts to be
written off and forwarded to an outside collection agency for third party collection efforts.
On motion by Councillor P. Singh -
it was resolved:
“That uncollectable Miscellaneous Receivable Accounts amounting to $13,107. be
written off against the Allowance for Doubtful Receivables, as outlined in Finance and
Corporate Services Department report FCS-15-134.”
CAO-15-027 - WATERLOO REGION SMALL BUSINESS CENTRE
3.
- AGREEMENT WITH CITIES OF CAMBRIDGE AND WATERLOO
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by
Councillor J. Gazzola to discuss a Consent Item.
Carried
Councillor Gazzola’s motion was then voted on and was .
The Committee considered Chief Administrator’s Office report CAO-15-027, dated September
9, 2015 requesting approval of an agreement with the Cities of Cambridge and Waterloo to
collaborate on delivery of the Waterloo Region Small Business Centre services and programs.
At the request of Councillor Gazzola, Ms. C. Farrell agreed to circulate copies of the Small
Business Centre’s financial statements prior to the October 5, 2015 Council meeting.
On motion by Councillor P. Singh -
it was resolved:
FINANCE AND CORPORATE SERVICES COMMITTEE
SEPTEMBER 21, 2015 - 59 - CITY OF KITCHENER
CAO-15-027 - WATERLOO REGION SMALL BUSINESS CENTRE
3.
- AGREEMENT WITH CITIES OF CAMBRIDGE AND WATERLOO (CONT’D)
“That the Chief Administrative Officer and Clerk be authorized to execute a three year
funding agreement, subject to the satisfaction of the City Solicitor, between the City of
Kitchener, City of Cambridge and City of Waterloo to collaborate on delivery of the
Waterloo Region Small Business Centre services and programs funded in part by the
Province of Ontario, as outlined in Chief Administrator’s Office report CAO-15-027.”
CAO-15-021 - REGISTRY THEATRE UPDATE
4.
The Committee considered Chief Administrator’s Office report CAO-15-021, dated August 20,
2015 regarding the Registry Theatre ‘Strategic Refresh’ 2015-2018 process being untaken by
J.M. Drama Alumni.
Mr. Don Bourgeois, President, J.M. Drama Alumni, provided an update on his organization’s
activities and circulated copies of their current season’s brochure. He advised that J.M. Drama
has identified several issues where a decision is required in the near future, which includes:
renewing the current lease agreement to use the Registry Theatre for another three years;
and, pursuing HST registration. He added consideration also needs to be given to the
organization’s succession planning as well as whether it would be preferable to revert back to
being a recreational group. He stated these reasons are part of why his organization is
seeking to undertake a ‘Strategic Refresh’ of its activities. He expressed a desire to work with
City staff to undertaken a feasibility assessment of the Registry Theatre and the development
of a governance structure for it as well as possibly other performing arts facilities. Responding
to questions, Mr. Bourgeois estimated that they should be able to complete the ‘Strategic
Refresh’ and report back to Council by late spring 2016.
On motion by Councillor K. Galloway-Sealock -
it was resolved:
“That staff be directed to explore the feasibility of the key aspects of the Registry
Theatre ‘Strategic Refresh’ 2015-2018 process being undertaken by J.M. Drama, as
outlined in Chief Administrator’s Office report CAO-15-021.”
FCS-15-135 - 2016 BUDGET PROCESS
5.
Pursuant to Chapter 25.10.9(5) (Procedure) of the Municipal Code, a motion was brought
forward by Councillor Y. Fernandes to discuss an Information Item, which was voted on and
Carried
was.
The Committee considered Finance and Corporate Services Department report FCS-15-135,
dated September 4, 2015, which provides a summary of the 2016 Budget process in relation to
the following areas: link to new Strategic Plan; rate changes; public engagement; and, Budget
schedule. Mr. D. Chapman reviewed the report and responded to questions from the
Committee.
ADJOURNMENT
6.
On motion, this meeting adjourned at 1:50 p.m.
C. Goodeve
Committee Administrator