HomeMy WebLinkAboutFCS-15-137 - T15-074 - Snow Ice Removal Equipment
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-10-05
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-09-16
REPORT NO.: FCS-15-137
SUBJECT: T15-074 Snow and Ice Removal Equipment - Three (3) 8.8
Cubic Metre (11.5 Cubic Yard) Side Tilt Dump Body, Two-
Way Front Plow and High Levelling Cable Wing to be
Mounted on Three (3) 29,937 kg (66,000 lb) G.V.W. Tandem
Rear Axle Conventional Cab and Chassis
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RECOMMENDATION:
That Tender T15-074 Snow and Ice Removal Equipment - Three (3) 8.8 Cubic
Metre (11.5 Cubic Yard) Side Tilt Dump Body, Two-Way Front Plow and High
Levelling Cable Wing to be Mounted on Three (3) 29,937 kg (66,000 lb) G.V.W.
Tandem Rear Axle Conventional Cab and Chassis, be awarded to Viking Cives
Ltd., Mount Forest, Ontario, at their tendered price of $326,610., plus H.S.T. of
$42,459.30, for a total of $369,069.30.
BACKGROUND:
These will replace three (3) side tilt dump body, two-way front plow and high levelling
cable wing units (units 511, 201303 and 201302 in INS – Operations), as approved for
replacement in the 2015 Annual Fleet Equipment Review. These units will be used for
salting/sanding roads, snow loading and for summer sidewalk and asphalt repair. Unit
511 is a 2007 model year and is eight (8) years old and required an engine
replacement. During evaluation of the proposed repair costs, it was determined that the
repair would not be cost effective and the unrepaired unit was sold at auction. Units
201302 and 201303 are fourteen (14) years old. All units have a ten (10) year lifecycle.
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REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by nine (9) interested parties and by the closing date of Thursday
September 10, 2015, one (1) tender had been received.
The Tender was reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
The following tender was received:
Bid Price
Viking Cives Ltd. Mount Forest ON $369,069.30 *
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T15-074
Supply three (3) 8.8 cubic metre Side Tilt Dump Body, Two Way Front Plow and
High Levelling Cable Wing
Estimated Cost for this Tender
Tender T15-074 costs including optional equipment and HST $369,069.30
less: HST rebate on tender (36,710.96)
Net Cost Being Awarded $ 332,358.34 A
Projected Costs for Additional Outfitting 15,000.00
Total Estimated Cost for this Tender $ 347,358.34 C
Budget for this Tender
Replacement of units 511, 201302 and 201303 in Operations $ 410,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 62,641.66 D
COMMUNITY ENGAGEMENT:
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INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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