HomeMy WebLinkAboutFCS-15-138 - T15-073 - Loader Mounted Quick Disconnect Snow Blower
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-10-05
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-09-21
REPORT NO.: FCS-15-138
SUBJECT: T15-073 One (1) Loader Mounted Quick Disconnect 181 kW
(250 hp) Snow Blower
____________________________________________________________________________
RECOMMENDATION:
That Tender T15-073 One (1) Loader Mounted Quick Disconnect 181 kW (250 hp)
Snow Blower, be awarded to J.A. Larue Inc., Québec, Québec, at their tendered
price of $104,924., plus H.S.T. of $13,640.12, for a total of $118,564.12.
BACKGROUND:
This unit will replace one (1) loader mounted quick disconnect snow blower, (unit
211500 in INS – Operations), as approved for replacement in the 2015 Annual Fleet
Equipment Review. This unit will be used for snow loading and blowing back drifting
snow. The current unit is fourteen (14) years old with an eleven (11) year lifecycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by eleven (11) interested parties and by the closing date of Thursday
September 10, 2015, six (6) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
R.P.M. Tech Inc. Laval QC $103,437.94
J. A. Larue Inc. Québec QC $118,564.12 *
Capital Road Technology Parts Source Inc. Carleton Place ON $122,045.87
R.P.M. Tech Inc. Laval QC $128,022.22
Cubex Ltd. Brantford ON $153,950.71
Joe Johnson Equipment Inc. Innisfil ON $162,821.64
The low bid submitted by R.P.M. Tech Inc. did not meet the specifications of a 150kw
(250hp) unit as outlined within the request for tender document. As a result, the tender
submission was deemed non-compliant and was disqualified.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this equipment is included within the approved capital budget. The estimated surplus
(D) will remain within the Equipment Reserve Fund to fund future equipment purchases.
Tender T15-073
Supply one (1) Loader Mounted Quick Disconnect 181 kW (250 hp) Snow Blower
Estimated Cost for this Tender
Tender T15-073 costs including optional equipment and HST $ 118,564.12
less: HST rebate on tender (11,793.46)
Net Cost Being Awarded $ 106,770.66 A
Projected Costs for Additional Outfitting 5,000.00
Total Estimated Cost for this Tender $ 111,770.66 C
Budget for this Tender
Replacement of unit 211500 in Operations $ 170,000.00 B
Estimated Surplus/(Deficit) for this Tender (B - C) $ 58,229.34 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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