HomeMy WebLinkAboutFCS-15-148 - 2016 Council and Standing Committee Schedule
REPORT TO: Committee of the Whole
DATE OF MEETING: October 5, 2015
SUBMITTED BY: C. Tarling, Director of Legislated Services & City Clerk, (519) 741-
2200 ext. 7809
PREPARED BY: C. Goodeve, Manager of Council / Committee Services & Deputy
City Clerk, (519) 741-2200 ext. 7278
WARD(S) INVOLVED: All
DATE OF REPORT: September 29, 2015
REPORT NO.: FCS-15-148
SUBJECT: 2016 COUNCIL & STANDING COMMITTEE SCHEDULE
___________________________________________________________________________
RECOMMENDATION:
That the 2016 Meeting Schedule attached to report FCS-15-148, be approved as
the 2016 schedule of Council and Standing Committee meetings.
BACKGROUND:
Annually, Council adopts a schedule of Council and Standing Committee meetings for
the following year. The schedule ensures at a minimum, a five week break during the
summer and that no meetings are scheduled during March Break or in the same weeks
as the annual general meetings of the Federation of Canadian Municipalities (FCM) and
Association of Municipalities of Ontario (AMO).
REPORT:
Attached hereto is a copy of the proposed 2016 meeting schedule. An improvement has
been proposed to be implemented as part of the 2016 Meeting Schedule, which is to
shift the Public Budget Session on to its own dedicated night, Tuesday, January 12,
2016. Previously, the Public Budget Session was held during the evening on a Standing
Committee Day; however, this presented challenges and potential conflicts with the
scheduling of matters that required a public hearing in accordance with the Planning
Act. Additionally, if an earlier agenda item exceeded its prescribed timeframe, this would
result in a delay to the start of the Public Budget Session. Scheduling the Public Budget
Session on its own night should alleviate those concerns
The following is a listing of Holidays, March Break and Conferences for 2016:
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
9. - 1
Holidays:
New Year’s Day Fri. Jan 1 Family Day Mon. Feb. 15
Good Friday Fri. Mar 26 Easter Monday Mon. Mar. 28
Victoria Day Mon. May 23 Canada Day Fri. Jul. 1
Civic Holiday Mon. Aug. 1 Labour Day Mon. Sept. 5
Thanksgiving Mon. Oct. 10 Remembrance Day Fri. Nov. 11
Christmas Day Sun. Dec. 25 Boxing Day Mon. Dec. 26
Conferences & March Break:
March Break Mar. 14 – 18
FCM Conference Jun. 3 – Jun. 5
AMO Conference Aug. 14 – 17
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the City’s strategic
vision through the delivery of core services.
FINANCIAL IMPLICATIONS:
There are no financial implications associated with this report.
COMMUNITY ENGAGEMENT:
INFORM - This report has been posted to the City’s website with the agenda in advance
of the Council meeting. The schedule will be posted on-line in the corporate calendar.
CONSULT – The approved schedule will be sent to Roger’s Cable for the televised
Council meeting dates.
ACKNOWLEDGED BY:
D. Chapman, Deputy CAO - Finance & Corporate Services
9. - 2
CITY OF KITCHENER
DRAFT
2016 MEETING SCHEDULE
JANUARYFEBRUARYMARCH
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
1212345612345
87
34567897910111213689101112
11PB
10131415161415161718192013141516171819
BSA
AG
1719202122232124252627202223242526
AGAG
25
2427282930282927283031
31
APRILMAYJUNE
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
2
121345671234
6
345678989101112131457891011
S
AG
1113
1012131415161518192021121415161718
AG
1718202122232223242526272819202122232425
A
AG
2530
2426272829302926282930
JULYAUGUSTSEPTEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
12123456123
8
3456789791011121345678910
12
1011121314151614151617181920111314151617
AG
1718192021222321222324252627181921222324
SA
AGAG
24252728293028312527282930
31
OCTOBERNOVEMBERDECEMBER
SuMoTuWeThFrSaSuMoTuWeThFrSaSuMoTuWeThFrSa
112345123
375
2456786891011124678910
A
Op
9101112131415131516171819111314151617
AG
Cap
16171819202122202324252618192021222324
S
AG
28
232627282927293025262728293031
3031
COUNCIL / COMMITTEE OFCOUNCIL / AUDIT
A
STANDING COMMITTEE
THE WHOLECOMMITTEE
SB
Holidays
COUNCIL / STRAT SESSIONBUDGET
March Break (Mar 14-18)FCM Conference(June 3-5)
AMO Conference (Aug 14-17)
9. - 3
AG
PB
AGENDA SETTING MEETINGPublic Budget Input