HomeMy WebLinkAboutFCS-15-155 - E15-077 Consultant Services - Guelph Street Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-10-26
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2015-10-13
REPORT NO.: FCS-15-155
SUBJECT: E15-077 Consultant Services – Guelph Street
Reconstruction (Margaret Avenue to St. Vincent Street)
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E15-077 Consultant Services – Guelph Street
Reconstruction (Margaret Avenue to St. Vincent Street), be awarded to AECOM
Canada Ltd., Kitchener, Ontario, at their estimated fee of $229,156.40 including
contingencies of $20,832.40, plus H.S.T. of $29,790.33, for a total of $258,946.73,
based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND:
Guelph Street (Margaret Avenue to St. Vincent Street) reconstruction project has been
initiated to address the infrastructure that currently exists. The infrastructure along this
section of Guelph Street has reached the end of its useful life expectancy and requires
full replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs.
Traffic Calming measures will be incorporated. Construction is expected to occur in
2017.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of L. Christensen, Design & Construction Project Manager, K. Mick, Design &
Approvals Engineer, J. Stevenson, Engineering Construction Project Manager and L.
Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by ten (10)
interested parties and by the closing date of Friday September 18, 2015, nine (9)
responses had been received.
The review committee met on Tuesday September 29, 2015, to review the submissions
and a shortlist of four (4) candidates* was selected for further interviews. The
Committee met on Thursday October 8, 2015 to interview the shortlisted candidates.
The Committee recommends awarding the project to AECOM Canada Ltd., Kitchener,
Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Past Performance
• Variety & Quality of Disciplines In House / In Consortium
• Knowledge of the City (re: this area)
• Amount of City Work Completed in the Past
• Proposed Project Team
• Effect of Interview
• Cost of Consultant’s Fees
• Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Kitchener ON *
Associated Engineering (Ont.) Ltd. Kitchener ON
GHD Limited Waterloo ON *
GM BluePlan Engineering Kitchener ON
Meritech Engineering Cambridge ON *
MMM Group Kitchener ON
Morrison Hershfield Toronto ON
MTE Consultants Kitchener ON *
Parsons Kitchener ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain within the account and will be used towards the
construction phase of the project.
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Expression of Interest E15-077
Guelph Street
The total budget for all phases of this project is: $2,502,369.00
Estimated Cost for this Phase of Work
Expression of Interest E15-077 costs, including HST 258,946.73
less: HST rebate on tender (25,757.17)
Net Cost Being Awarded 233,189.56 A
Costs Incurred to Date 2,961.76
Projected Costs: Staff Time/Permitting/Material Testing 99,957.00
Total Estimated Cost for this Phase of Work 336,108.32 C
Budget for this Phase of Work
Sanitary Utility 166,403.00
Storm Water Utility 83,202.00
Water Utility 112,141.00
Intensification Allowance 3,654.00
Total Budget for this Phase of Work 365,400.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 29,291.68 D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit) 29,291.68 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Report INS-14-036 was considered and approved for implementation at the April 7,
2014 Infrastructure Services Committee meeting. The approved recommendations
include:
That a road narrowing be installed on Guelph Street at:
Margaret Avenue,
Woodward Avenue,
Crestwood Avenue,
Floyd Street,
St. Leger Street,
Edwin Street,
Arnold Street,
Englewood Place; and,
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That parking be prohibited at anytime on both sides of Guelph Street encompassing the
narrowed roadway at:
Margaret Avenue,
Woodward Avenue,
Crestwood Avenue,
Floyd Street,
St. Leger Street,
Edwin Street,
Arnold Street,
Englewood Place; and,
That parking be prohibited at anytime on the west side of Guelph Street from Margaret
Avenue to St. Leger Street; and,
That parking be prohibited at anytime on the east side of Guelph Street from St. Leger
Street to Lancaster Street West; and further,
That bicycle sharrows along with complementary cycling signage be installed on Guelph
Street from Moore Avenue to Lancaster Street West.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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