HomeMy WebLinkAboutFCS-15-158 - T15-087 Removal of Ash Trees
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-10-26
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Wards 7 and 8
DATE OF REPORT: 2015-10-15
REPORT NO.: FCS-15-158
SUBJECT: T15-087 Removal of Ash Trees
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-087 Removal of Ash Trees, be awarded to Pinnacle Tree & Shrub
Care, Waterloo, Ontario, at their tendered price of $129,947., plus H.S.T. of
$16,893.11, for a total of $146,840.11 for one (1) season, with an option to renew
for two (2) additional seasons.
BACKGROUND:
Emerald Ash Borer (EAB) is an introduced tree pest that was found in south Kitchener
in 2010 and today is found across the city. The City began proactively removing ash
trees in 2013 as part of the EAB management strategy and approved capital funding.
The proactive removal of ash trees allows the City to better manage removal costs and
mitigate the risk dead ash trees could pose. Approximately 1,101 ash trees are
scheduled for removal along city streets and active parkland in the upcoming 12 month
period.
The annual spend over the past year was $74,765.60. This tender is based on fixed unit
prices. The actual spend will depend on the level of activity throughout the term of the
contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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were downloaded by seventeen (17) interested parties and by the closing date of
Thursday October 15, 2015, seven (7) tenders had been received.
The following tenders were received:
Bid Price
Pinnacle Tree & Shrub Care Waterloo ON $146,840.11*
Ontario Line Clearing & Tree Services Ltd. Cobourg ON $154,887.97
Treescape Tree Care Professionals Limited Ennismore ON $208,485.00
Davey Tree Expert Co. of Canada Limited Kitchener ON $224,455.10
Colonial Tree Service Hillsburg ON $261,425.50
Nelson Tree Service Brockville ON $310,701.00
Wilderness Environmental Services Aweres Township ON $340,612.57
The price for removal of ash trees is consistent with the pricing from the 2014 contract.
The tender was reviewed by A. Buitendyk, Urban Forest Technologist and R. Scott,
Buyer, who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for
this project is included within the approved capital budget. The estimated surplus (D)
will remain within the account to fund future phases of the project.
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Financial Summary for Tender T15-087
Total EAB budget in approved 10 year forecast3,250,000.00
2015 Approved Budget750,000.00
Estimated Cost
Tender T15-087 costs, including HST146,840.11
less: HST rebate on tender(14,606.04)
Net Cost Being Awarded132,234.07A
Projected Costs-
Estimated Cost132,234.07C
150,000.00B
Budget for this Phase of Work
D17,765.93
Estimated Surplus/(Deficit) (B - C)
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not Applicable.
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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