HomeMy WebLinkAboutFCS-15-163 - T15-069 Supply and Delivery of Automotive Lubricants
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-11-16
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-11-03
REPORT NO.: FCS-15-163
SUBJECT: T15-069 Supply and Delivery of Automotive Lubricants
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-069 Supply and Delivery of Automotive Lubricants, be awarded
to Transit Lubricants Ltd, Kitchener, Ontario, at their tendered price of $84,218.78,
plus H.S.T. of $10,948.44, for a total of $95,167.22, for a one (1) year term, with an
option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
The City inventories automotive lubricants in a central inventory location. Automotive
lubricants are an ongoing maintenance, repair and operational (MRO) requirement of
INS – Fleet. This tender was based on an estimated representative sampling of
automotive lubricants purchased over the previous year.
The average annual spend over the past three (3) years was $82,158.59. The actual
spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by fifteen (15) interested parties and by the closing date of Thursday
October 22, 2015, three (3) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price
W.H. Lubricants Ltd. Waterloo ON $ 90,874.91
Transit Lubricants Ltd. Kitchener ON $ 95,167.22 *
Monarch Oil Ltd. Kitchener ON $101,028.51
The low bid submitted by W.H. Lubricants Ltd. was not submitted on the City’s Form of
Tender pages and was not executed. As a result, their Tender submission was deemed
non-compliant and disqualified.
The price for automotive lubricants has decreased 8% from the 2014 pricing.
The tender was reviewed by G. Spencer, Manager of Fleet Mechanical, M. Born,
Manager of Fleet Planning and R. Scott, Buyer, who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Automotive lubricants are purchased and inventoried by Supply Services. Costs are
recovered from other divisions through Fleet equipment charge backs.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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