HomeMy WebLinkAboutFCS-15-166 - E15-084 Consultant Services - Fourth Avenue Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-11-16
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 3
DATE OF REPORT: 2015-10-30
REPORT NO.: FCS-15-166
SUBJECT: E15-084 Consultant Services – Fourth Avenue
Reconstruction (Kingsway Drive to Connaught Street)
____________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E15-084 Consultant Services – Fourth Avenue
Reconstruction (Kingsway Drive to Connaught Street) be awarded to Associated
Engineering (Ont.) Ltd., Kitchener, Ontario, at their adjusted price of $188,320.,
including contingencies of $17,120. plus H.S.T. of $24,481.60, for a total of
$212,801.60, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The Fourth Avenue reconstruction project (Kingsway Drive to Connaught Street) has
been initiated to address the infrastructure that currently exists. The infrastructure along
this section of Fourth Avenue has reached the end of its useful life and requires full
replacement.
The project includes the reconstruction of all underground services (sanitary sewer,
storm sewer and watermain) as well as sanitary and water service connections to the
property line. The asphalt roadway will be reconstructed as well as sidewalks and curbs.
Construction is expected to occur in 2017.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of K. Mick, Design & Approvals Engineer, S. Shah, Design Engineer, C.
Spere, Manager, Engineering Construction and L. Stecho, Supervisor of Purchasing.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by thirteen
(13) interested parties and by the closing date of Thursday October 8, 2015, six (6)
responses had been received.
The review committee met on Friday October 16, 2015, to review the submissions and a
shortlist of three (3) candidates was selected for further interviews. The Committee met
on Thursday October 29, 2015 to interview the shortlisted candidates. The Committee
recommends awarding the project to Associated Engineering (Ont.) Ltd., Kitchener,
Ontario.
The Committee rated consultants on the following criteria:
• Evaluation of Proposed Project Manager
• Completeness of the Proposal
• Qualifications / Expertise
• Variety & Quality of Disciplines In House / In Consortium
• Past Performance
• Knowledge of the City (re: this area)
• Amount of City Work Completed in the Past
• Proposed Project Team
• Effect of Interview
• Cost of Consultant’s Fees
• Effectiveness of Work Plan
A listing of the responding parties follows for your reference:
AECOM Canada Ltd. Kitchener ON
Associated Engineering (Ont.) Ltd. Kitchener ON *
GM BluePlan Engineering Kitchener ON
IBI Group Waterloo ON *
Meritech Engineering Cambridge ON *
Parsons Kitchener ON
*Shortlisted candidates
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this expression of interest, the design and
implementation of these types of projects typically involves city staff and resources from
across the corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
The net cost for this expression of interest (A), is fair and reasonable for a purchase of
this scope and the upset limit is within the budget allowance (B) provided within the
budget. Funding for this purchase is included within the approved capital budget. The
estimated surplus (E) will remain within the account and will be used towards the
construction phase of the project.
Expression of Interest E15-084
Fourth Avenue (Kingsway to Connaught) Reconstruction
The total budget for all phases of this project is $1,634,603.00
Estimated Cost for this Phase of Work
Expression of Interest E15-084 costs, including HST 212,801.60
less: HST rebate on tender (21,167.16)
Net Cost Being Awarded 191,634.44A
Costs Incurred to Date 5,757.30
Projected Costs: Staff Time/Material Testing 26,488.00
Total Estimated Cost for this Phase of Work 223,879.74C
Budget for this Phase of Work
Sanitary Utility 109,793.00
Storm Water Utility 54,896.00
Water Utility 73,991.00
Total Budget for this Phase of Work 238,680.00B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 14,800.26D
Estimated Surplus/(Deficit) from previous phases -
Total Estimated Surplus/(Deficit)14,800.26E
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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