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HomeMy WebLinkAboutCouncil - 2015-11-16 SSPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 CITY OF KITCHENER A special meeting of City Council was held at 3:05 p.m. this date, chaired by Mayor B. Vrbanovic with all members present except Councillor Z. Janecki. Notice of this meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. CAO -15 -037 — KITCHENER'S NEW ECONOMIC DEVELOPMENT STRATEGY — MAKE IT KITCHENER Council considered Chief Administrator's Office report CAO -15 -037 (R. Regier) dated November 10, 2015 regarding Kitchener's new Economic Development Strategy entitled `Make It Kitchener'. Mr. R. Regier, Executive Director, Economic Development and Ms. J. MacDonald, Technical Analyst, Economic Development presented the report. Ms. MacDonald noted that following the presentation of the draft Strategy at the Strategic Session on October 5, 2015, staff revised the document to incorporate the feedback received from Council and provided an overview of the changes made since that date. She further advised staff intend on officially launching the `Make it Kitchener' Campaign in early 2016. Questions were raised regarding the Economic Development Reserve Fund and the types of initiatives that could be funded from that reserve. Mr. D. Chapman, Deputy CAO — Finance and Corporate Services, advised he did not have a complete list this date; however, he noted he would follow up by email with the full list of the projects / initiatives which could be funded through the Reserve fund. Moved by Councillor B. loannidis Seconded by Councillor P. Singh "That `Make it Kitchener', as outlined in Chief Administrator's Office report CAO -15 -037, be approved as the guiding document for the Economic Development Division and economic development - related activities of the City of Kitchener for 2015 - 2019." A recorded vote was requested. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, J. Gazzola, P. Singh, B. loannidis, K. Galloway - Sealock, F. Etherington and S. Marsh. Contra: Councillor Y. Fernandes Absent: Councillor Z. Janecki Carried. C NiT els& 1EInlif fela :11: 7evd II: f ]ki R2D]1U6yI:f]ki I:1 *1IZ11L "ILI]N2 Council considered Chief Administrator's Office report CAO -15 -039 (J. Willmer), dated October 27, 2015 regarding restructuring of the Operations Division. Mr. J. Willmer, Chief Administrative Officer presented the report. Councillor J. Gazzola questioned why consideration of this matter was not included as part of the 2016 Budget deliberations. Mr. J. Willmer advised that currently there are two vacancies on the management team in the Operations Division and since a critical season is approaching, it is vital to have a decision on this matter prior to advertising those vacancies. Councillor K. Galloway- Sealock requested clarification on the recommendation as outlined in Report CAO -15 -039 regarding why staff was proposing to establish two divisions. She questioned whether consideration had been given to adding the second Director position and maintaining one division. Mr. Willmer advised that amending the recommendation to remove the reference to establishing two divisions would allow staff to further review the future structure of the division, noting the final decision would be administrative in nature and could be determined at a later date. SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -216- CITY OF KITCHENER Questions were raised as to whether adding an additional Director to the Operations Division would assist in finding efficiencies and potentially off -set the cost of the additional position. Mr. Willmer advised that he was unsure whether an additional management team member would identify efficiencies that would result in cost savings. He referenced the presentation Council received at the Strategic Session on August 24, 2015 regarding the `State of the Infrastructure' and noted the increase in utility rates is one method by which the additional position could be funded. He noted there will be no increase to the tax levy due to the new full -time position. A motion was brought forward by Councillor J. Gazzola, seconded by Councillor Y. Fernandes to defer consideration of this matter to Final Budget Day, which was voted on and LOST, on a recorded vote with Councillors Y. Fernandes and J. Gazzola voting in favour; and, Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, P. Singh, B. loannidis, K. Galloway - Sealock, F. Etherington and S. Marsh voting in opposition. Councillor Z. Janecki was absent and accordingly did not vote. A motion was brought forward by Councillor K. Galloway - Sealock, seconded by Councillor B. loannidis, to approve the recommendation as outlined in Report CAO -15 -039 with an amendment to remove the reference to establishing two divisions. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That one new permanent full -time Director -level position be established for the Operations Division." A recorded vote was requested. In Favour: Mayor B. Vrbanovic and Councillors S. Davey, D. Schnider, Y. Fernandes, P. Singh, B. loannidis, K. Galloway - Sealock, F. Etherington and S. Marsh. Contra: Councillor J. Gazzola Absent: Councillor Z. Janecki Carried. 2016 APPOINTMENTS TO BOARDS / COMMITTEES Council considered the appointment of the Chairs and Vice - Chairs to the Standing Committees of Council as well as various other Committees and Boards using the approved nomination and voting procedures. The following were nominated for Chair of the Community and Infrastructure Services Committee: Councillors K. Galloway - Sealock and Y. Fernandes. Councillor K. Galloway - Sealock was appointed as Chair. The following were nominated for Vice -Chair of the Community and Infrastructure Services Committee: Councillors D. Schnider and Y. Fernandes. Councillor D. Schnider was appointed as Vice - Chair. The following were nominated for Chair of the Finance and Corporate Services Committee: Councillors S. Davey and J. Gazzola. Councillor S. Davey was appointed as Chair. The following was nominated for Vice -Chair of the Finance and Corporate Services Committee: Councillor S. Marsh. As no other nominations were forthcoming, Councillor S. Marsh was appointed as Vice - Chair. The following were nominated for Chair of the Planning and Strategic Initiatives Committee: Councillors P. Singh, Y. Fernandes and Z. Janecki. Councillor P. Singh was appointed as Chair. The following were nominated for Vice -Chair of the Planning and Strategic Initiatives Committee: Councillors B. loannidis and Y. Fernandes. Councillor B. loannidis was appointed as Vice - Chair. Council was in receipt of correspondence from Mr. Tom Belanger, General Manager, Kitchener Housing Inc., dated October 23, 2015, regarding appointments to the Board of Directors. In accordance with Council Policy, the Board's Nominating Committee met and made recommendations for the two existing vacancies. Accordingly, Messrs. Ted Bleaney and Richard Parent were appointed to the Kitchener Housing Inc. Board of Directors. SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -217- CITY OF KITCHENER Council was in receipt of correspondence from Mr. J. Van Ooteghem, President, Kitchener Power Corporation, dated November 4, 2015, requesting that Council consider the appointment recommendations of the Board of Directors Nominating Committee. Accordingly, Messrs. Mark Jackson and Dave Schnarr were appointed to the Board of Directors. The following Councillors were nominated to the Kitchener Power Corporation Board of Directors: Councillors J. Gazzola, F. Etherington, K. Galloway - Sealock and Z. Janecki. Councillors F. Etherington and K. Galloway - Sealock were appointed to the Kitchener Power Corporation Board of Directors. The Mayor noted the correspondence entitled "2016 Appointments" dated November 6, 2015, prepared by C. Tarling, Director of Legislated Services & City Clerk, regarding an extension for the current Centre in the Square (CITS) Board members until CITS board members could be appointed in the first quarter 2016. Moved by Councillor K. Gal loway-Sea lock Seconded by Councillor B. loannidis "That the citizen appointments of Murray Gamble and Shawn Mathers to the Centre in the Square Board, expiring on December 31, 2015, be extended until such time as Council has approved the new CITS Board nominations for 2016; and further, That the appointments of Mayor B. Vrbanovic, Councillor P. Singh, Councillor S. Davey and Councillor J. Gazzola to the Centre in the Square Board, expiring on November 30, 2015, be extended until such time as Council has approved the new CITS Board nominations for 2016." Carried. Moved by Councillor D. Schnider Seconded by Councillor S. Davey "That appointments to various Committees and Boards made November 16, 2015 be hereby confirmed." Carried. The appointments as approved are attached to and form part of these minutes. IN- CAMERA MEETING AUTHORIZATION Moved by Councillor P. Singh Seconded by Councillor S. Marsh "That an in- camera meeting of City Council be held this date to consider a personal matter." Carried On motion the meeting adjourned at 5:15 p.m. MAYOR CLERK SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -218- CITY OF KITCHENER CITY OF KITCHENER APPOINTMENTS FOR THE YEAR 2016 N.B. The Mayor is ex- officio on most Boards/Committees and is therefore not listed on each. A. STANDING COMMITTEES OF COUNCIL (Established by Council Policy # 1 -130) 1. Community & Infrastructure Services Committee Term: 1 year Note: Appointment of Chair and Vice -Chair only. 2015 2016 Councillor B. Ioannidis (C) Councillor K. Galloway - Sealock (C) Councillor F. Etherington(V -C) Councillor D. Schnider (V -C) 2. Finance & Corporate Services Committee Term: 1 year Note: Appointment of Chair and Vice -Chair only. 2015 2016 Councillor S. Davey (C) Councillor S. Davey (C) Councillor J. Gazzola (V -C) Councillor S. Marsh (V -C) 3. Planning & Strategic Initiatives Committee Term: 1 year Note: Appointment of Chair and Vice -Chair only. 2015 2016 Councillor P. Singh (C) Councillor P. Singh (C) Councillor K. Galloway Sealock (V -C) Councillor B. Ioannidis (V -C) NOVEMBER 16, 2015 SPECIAL COUNCIL MINUTES -219- B. SPECIAL COMMITEES OF CITY COUNCIL Grand River Accessibility Advisory Committee P41Z V Councillor K. Galloway- Sealock CITY OF KITCHENER Term: 1 year Meet: 4th Thursday, 1:30 pm P41Z 1.1 Councillor K. Galloway - Sealock SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -220- CITY OF KITCHENER C. BOARDS 1. Kitchener Housinq Inc. Board of Directors 2015 Mayor B. Vrbanovic Councillor F. Etherington Councillor B. loannidis Lisa Keys Ted Bleaney (term expiring) Term: 3 years (citizen) 4years (council) Meet: 3r Wednesday, 4 pm 2016 Mayor B. Vrbanovic Councillor F. Etherington Councillor B. loannidis Ted Bleaney Richard Parent Richard Parent (term expiring) Bob McColl Mike Seiling Andre Chin Preet Kohli Note: Two community directors to be recommended by KHI Nominating Committee 2. Kitchener Power Corporation — Board of Directors 2015 Mayor B. Vrbanovic Councillor J. Gazzola Councillor P. Singh Dave Schnarr Mark Jackson Note: Appointments are effective January 1, 2016. Term: 1 year Meet: 4 times /year, 12 noon 2016 Mayor B. Vrbanovic Councillor F. Etherington Councillor K. Galloway - Sealock Dave Schnarr Mark Jackson SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -221- 3. Centre in the Sauare — Board of Directors 2015 Mayor B. Vrbanovic Councillor J. Gazzola Councillor P. Singh Councillor S. Davey Murray Gamble (term expiring) Shawn Mathers(term expiring) CITY OF KITCHENER Extension of expiring terms 2016 Mayor B. Vrbanovic Councillor J. Gazzola Councillor P. Singh Councillor S. Davey Murray Gamble Shawn Mathers SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -222- CITY OF KITCHENER D. OTHER APPOINTMENTS 1. Kitchener - Waterloo Art Gallery - Board of Directors 2015 Councillor S. Marsh 2. Grand River Hospital — Board of Trustees 2015 Councillor Z. Janecki 3. Homer Watson House Foundation 2015 Councillor Y. Fernandes Term: 1 year Meet: 3rd Tuesday 12 pm 2016 Councillor S. Marsh Term: 1year Meet: 4 n Tuesday, 4 pm 2016 Councillor Z. Janecki Term: 1 year Meet: last Tuesday, 6pm 2016 Councillor Y. Fernandes 4. Horticultural Society - Kitchener - Board of Directors Term: 1 year Meet: 3�d Tuesday, 7 pm 2015 2016 Councillor K. Galloway - Sealock Councillor Y. Fernandes 5. Huron Natural Area Joint Ventures Committee 2015 Councillor K. Galloway - Sealock Councillor Y. Fernandes 6. Kitchener In Bloom Committee 2015 Councillor P. Singh Term: 1 year Meet: TBD 2016 Councillor K. Galloway - Sealock Councillor Y. Fernandes Term: 1 year 2016 Councillor P. Singh SPECIAL COUNCIL MINUTES NOVEMBER 16, 2015 -223- CITY OF KITCHENER D. OTHER APPOINTMENTS (CONT'D) 7. Multicultural Centre of K -W Board of Directors Term: 1 year Meet: AGM only 2015 2016 Councillor S. Marsh Councillor S. Marsh 8. Oktoberfest Inc. - Advisory Council - K -W Term: 1 year Meet: 1st Tues @ 12 2015 2016 Councillor B. loannidis Councillor B. loannidis Councillor D. Schnider Councillor D. Schnider 9. Wilfrid Laurier University - Board of Governors Term: 1 year Meet: Quarterly 2015 2016 Councillor K. Galloway- Sealock Councillor K. Galloway - Sealock