Loading...
HomeMy WebLinkAboutLibrary - 2015-10-21 MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:00 p.m. on Wednesday, October 21, 2015, by the Chair, Mr. Wayne Buchholtz in the Meeting Room at the Country Hills Community Library. TRUSTEES PRESENT Ms. Katherine Andrews, Mr. Wayne Buchholtz, Mr. Cory Ernst, Councillor Kelly Galloway-Sealock; Councillor Sarah Marsh, Ms. Jacqueline McLaren, Ms. Kelly McManus, Ms. Erin Rudland, Ms. Stephanie Tanner. Ms. Mary Chevreau, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Mr. Tim Blundon, Ms. Michelle Dow. SPECIAL GUESTS Mr. Bryan Dunham, Manager of Information Technology. 2. TOUR of Country Hills Community Library The Library Board joined Ms. Allison Schroeder, Manager of the C Hills Community Library, on a walking tour of the branch. [Councillor Sarah Marsh exited the meeting.] Kitchener Public Library Board 2 October 21, 2015 3. AGENDA REVIEW 15-69 On motion by Ms. Erin Rudland and seconded by Ms. Kelly McManus, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. 4. BOARD ORIENTATION Why KPL Matters M Services, presented photos of the equipment and computers used in the various departments 14 years ago and compared them with The IT staff are currently responsible to install and troubleshoot 14 different operating systems; 122 computers at public work statio computers at staff work stations; 65 ipads; 8 other tablets; 3 M 17 physical servers; 10 virtual servers; 2 Cloud servers; 111 different software packages; 14 projectors; 50 printers and 8 photocopiers Most recently Central has installed a Tech Bar in the Reading Lo which displays 8 different tablets on their stands with accompanying literature for the public to try. The official launch date is Saturday, October 24 from 2 to 4 pm. Kitchener Public Library is also proud to be the first library i offer wifi hotspot devices for circulation at Central. Anyone 18 years or older with a Kitchener Public Library card can borrow one of the hotspot devices for up to three weeks. One of the devices was circulated at the meeting for the Library Board to view. A question and answer session followed. Mr. Wayne Buchholtz thanked Mr. Bryan Dunham for the impressive presentation. 5. MINUTES of the Board Meeting of September 16, 2015. 15-70 On motion by Ms. Stephanie Tanner and seconded by Ms. Katherine Andrews, it was RESOLVED that the Minutes of the Board Meeting of September 16, 2015, be approved. CARRIED Kitchener Public Library Board 3 October 21, 2015 6. BUSINESS ARISING None. 7. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair The Chair thanked the Board members who attended the One Book One Community event in the Theatre on September 23 with Emily St. John Mandel, author of Station Eleven in conversation with Edwin Outwater, Music Director of the KW Symphony. Mr. Wayne Buchholtz, Ms. Michelle Dow and Ms. Katherine Andrews volunteered to assist staff with the community engagement survey at Word on the Street at City Hall on September 26. café, Hacienda Coffee, on September 28 at which the Mayor and the Library and owner of the café. Over 100 volunteers attended the Volunteer Appreciation Celebration on October 8. Mr. Wayne Buchholtz thanked the staff who organized event for an outstanding job. Mr. Wayne Buchholtz welcomed Councillor Kelly Galloway-Sealock who has returned from her leave of absence. Health & Safety Policy On an annual basis Kitchener Public Library renews its health and safety agreement with the Joint Health and Safety Committee. Mr. Wayne Buchholtz read the Health and Safety Statement and signed the responsibility for a safe and healthy workplace. (b) Facilities Planning & Building Committee Updates Ms. Stephanie Tanner, Chair of the Facilities Planning & Buildin Committee, provided an update. Kitchener Public Library Board 4 October 21, 2015 Additional drainage and a waterproof membrane have been installe the Courtyard. Congratulations were extended on behalf of the Board to the Central Library for receiving the Leadership in Energy and Environmental Design (LEED) Gold certification by the Canada Green Building Co Ms. Mary Chevreau will notify the Mayor, all City Councillors and the CAO of . (c) Finance Committee September 2015 Financial Statement 15-71 On motion by Ms. Erin Rudland and seconded by Ms. Jacqueline McLaren it was RESOLVED to accept the September 2015 Financial Statement, as printed. CARRIED (d) Public Service & Policy Committee Updates Accommodation and Return to Work Policy Ms. Jacqueline McLaren, Chair of the Public Service and Policy Committee, referred to the Accommodation and Return to Work Policy included Board package. The highlighted passages identified the main policy changes that were made to meet legislative requirements. A question and answer session followed. 15-motion by Ms. Jacqueline McLaren and seconded by Ms. Erin Rudland, it was RESOLVED to adopt the changes made to the Accommodation a Return to Work Policy, as presented. A motion to amend Motion 15-72 was moved by Ms. Kelly McManus and seconded by Councillor Kelly Galloway-Sealock, to include the following: the one word where used in the Accommodation and Return to Work Policy with . CARRIED Kitchener Public Library Board 5 October 21, 2015 15-72 On amended motion by Ms. Jacqueline McLaren and seconded by Ms. Erin Rudland, it was RESOLVED to amend Motion 15-72 as follows: adopt the changes made to the Accommodation and Return to Work Policy, as presented, and replace the one word where used in the policy with . CARRIED Review of Library Board Policies The Public Service and Policy Committee met with Ms. Mary Chevre October 9 to review its objectives. The Committee agreed to conduct a review of all existing Board policies. Board Governance Model At the February 2015 Library Board meeting a motion was carried outlining the objectives for 2015, one of which was to start the development of a Board governance model and policy manual. The Board agreed to invite a public library consultant, Mr. Rob Lavery from Southern Ontario Library Services (SOLS) to attend the January and February 2016 Library Board meetings to present and facilitate the Kitchener Public Library Boardovernance model. (e) Report of the Secretary-Treasurer and CEO Library Closure for Professional Development Day Ms. Mary Chevreau reminded the Board that all locations of Kitch professional development day. Night\Shift Central will be participating in Downtown Kitchener Night\Shift festival this year on Saturday, October 31beginning at 7:00 pm on Ahrens Street. The festival allows festival explorers to see areas of their downtown cultural community and become better connected with their surrou and neighbours. Canadian Public Libraries for Fair E-book Pricing Using a Powerpoint presentation, Ms. Mary Chevreau compared the current purchase cost of various ebooks paid by the public vs Kitchener Public Library. Kitchener Public Library Board 6 October 21, 2015 Ms. Mary Chevreau explained that the demand for ebooks in libraries continues to grow rapidly but multinational publishers have imposed unreasonably high prices as noted in her presentation, creating a barrier for public libraries to offer universal access to this content. public libraries offer fewer ebook titles, fewer copies for readers to discover and often longer wait times for these materials. For this reason Canadian Public Libraries have formed a coalitio awareness of the high prices that multinational publishers charge public libraries for ebooks and advocate for a better pricing model. to endorse adding website. 15-73motion by Ms. Stephanie Tanner and seconded by Ms. Katherine Andrews, it was RESOLVED that the Kitchener Public Library support and endorse the Canadian Public Library Ebook Advocacy Campaign. CARRIED Emails distributed in Past Month No questions were noted. 8. II. NEW BUSINESS None. 9. III. PRESENTATIONS (a) Report of Councillors City Councillors received their last variance report and will begin to prepare for budget season next month. Council received an update to the Kitchener Economic Development Strategy order to finalize the document and bring it forward at a future Committee meeting. Friday, November 6, is Random Act of Kindness Day. The City has events planned for that day and has encouraged the community to run events and tweet them to the City. Kitchener Public Library Board 7 October 21, 2015 10. ADJOURNMENT 15-74 There being no further business, on motion by Mr. Cory Ernst and seconded by Councillor Kelly Galloway-Sealock, it was RESOLVED to adjourn the meeting at 8:40 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 8 October 21, 2015 [Attachments Accompanying October 21, 2015 Board Meeting] (a) September 16, 2015 Library Board Minutes (b) September 2015 Financial Statement (c) November 2015 Calendar of Events (d) Accommodation and Return to Work Policy (e) Email Summary from CEO September 9 October 13, 2015 (f) Invitation to the Staff Christmas Party (emailed October 22, 2015)