HomeMy WebLinkAboutKit Housing - 2015-09-16
Minutes
Board of Directors Meeting
Wednesday, September 16, 2015
City of Kitchener City Hall,
Schmalz Room
PRESENT: B. McColl (Chair)
Directors: T. Bleaney, A. Chin, L. Keys, P. Kohli, M. Seiling,
F. Etherington, B. Ioannidis
General Manager: T. Belanger
Manager of Accounting: L. Trumper
Manager of Facilities: I. Anghel
Account Analyst: C. Suciu
REGRETS: B. Vrbanovic, R. Parent
1. Meeting Opening
1.1 Call to Order
The Chair called the meeting to order at 4:00 pm with a quorum present.
1.2 Declaration of Conflict of Interest
There was no conflict of interest declared.
1.3 Approval of Agenda
:
Res #01-09-15: Approval of Agenda
On a motion
by Preet Kohli seconded by Frank Etherington and CARRIED, that the
agenda be approved.
1.4 Approval of Minutes
Minutes were circulated with the agenda: noted that the start time was recorded wrong. Minutes have
been amended and the start time adjusted to 4:00 PM.
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Res #02-09-15: Approval of Board Minutes June 17, 2015
On a motion
by Ted Bleaney seconded by Frank Etherington and CARRIED, it was
resolved that the minutes of the Board Meeting of June 17, 2015 be accepted as
amended.
2. Finance & Administration Business
2.1 Financial Report
The financial report was handed out at the meeting. Lori presented the report. The Board requested
that the Financial Report be presented on a quarterly basis only.
Res #03-09-15: Approval of Financial Report
On a motion
by Ted Bleaney seconded by Andre Chin and CARRIED, it was resolved
that the Board accepts the Year-to-Date Financial Report for the period ending August
31, 2015.
2.2 Rental Arrears Report
Rental Arrears Report for August 2015 was circulated with the agenda. Lori presented the report. The
rent arrears were at 4% and we had 5.1 vacancies.
2.3 Tenant Placement Report
Tenant Placement Report for August 2015 was circulated with the agenda. Lori presented the report.
During the month of May we had 8 notices to vacate.
2.4 2016 Market Rent Increase
A Schedule indicating the new market rents that become effective January 1, 2016 was circulated
with the agenda. The Ministry of Municipal and Housing sets the provincial rate that Landlords can
increase their market rents. For the 2016 the rate has been set at 2.0%. The Region of Waterloo issued
their directive stating the allowable market rate increases to be adjusted for local conditions according
to area and type of housing. In 2015 the two rates are different and we are mandated to use the locally
adjusted rate.
Res #04-09-15: Market Rent Increase Recommendation
On a motion
by Mike Seiling, seconded by Lisa Keys and CARRIED, it was resolved
that the Board approve staff recommendation to increase the market rents per the
attached Market Rent Schedule for 2016.
2.5 2016 ROW Annual Subsidy Entitlement
The 2016 ROW Annual Subsidy Entitlement for the period of January 1, 2016 to December 31, 2016
was circulated with the agenda.
Res #05-09-15: Annual Subsidy Entitlement
On a motion
by Ted Bleaney, seconded by Bil Ioannidis and CARRIED, it was resolved
that the Board approve the recommendation to approve the attached 2016 ROW Annual
Subsidy Entitlement for the period of January 1, 2016 to December 31, 2016
3. Facilities Operations/Property Management
3.1 Update: ROW New Affordable Rental Housing EOI
Demolition permit to be obtained before the winter and have the site ready for spring
Mike Seiling is looking into development charges
Continuing with the goal of having all units supported and inviting Independent Living to see
the units.
3.2 KHI Building Condition Assessment
The Building Condition Assessment (BCA) results were circulated with the agenda. The BCA was
conducted by Altus Group. The Region of Waterloo requires the Board to acknowledge and sign the
Res #06-09-15: KHI Building Condition Assessment
On a motion
by Bil Ioannidis, seconded by Andre Chin and CARRIED, it was resolved
that the Board accepts the recommendation of the Capital Sub-Committee and approve
the 2015 Building Condition Audit (BCA) produced by Altus Group for Waterloo Region
and authoriz
3.3 KHI 5-Year Capital Plan-ROW
The proposed 5 Year Capital Expenditure Plan was circulated with the agenda.Discussion
regarding the following:
Different numbers on cash flow presented on the Altus Group report. Julian explained
that based on KHI experience the adjustments made by KHI are more viable
Res #07-09-15: KHI 5 Year Capital Plan
On a motion
by Lisa Keys, seconded by Preet Kohli and CARRIED, it was resolved that
the Board approve the attached 5 Year Capital Expenditure Plan and cash flow analyses
and authorize the Chair to sign the documents on behalf of the Board
4. Matters for Discussion
4.1
The GM Report was circulated with the agenda. T. Belanger provided information on:
Kitchener Housing Inc and Centre for Family Medicine lease
Revised KHI Board Meeting Schedule
2015 KHI Work Plan Goals Update
2016 KHI Strategic Plan
4.2 Termination of KHI/COK/UOW
Res #08-09-15: Termination of License Agreements
On a motion
by Bil Ioannidis, seconded by Preet Kohli and CARRIED, it was resolved
that the Board authorizes the Chair to enter into the following Termination of License
Kitchener Housing Inc. and The Corporation of the City of Kitchener;
Kitchener Housing Inc. and, The Corporation of the City of Kitchener and, University
of Waterloo.
4.3 Centre for Family Medicine Lease Agreement
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On May 20, 2015 the Kitchener Housing Inc Board passed Resolution #08-05-15 approving staff
recommendation to enter into a Memorandum of Understanding bertween entre for Family Medicine
and Kitchener Housing Inc.
Res #09-09-15: Centre for Family Medicine Lease Agreement
On a motion
by Bil Ioannidis, seconded by Andre Chis and CARRIED, it was resolved
that the Board authorizes the Chair and General Manager to enter into a 5-year lease
agreement between Kitchener Housing Inc. and the Centre for Family Medicine Family
Health Team.
4.4 Traverse Service Agreement
This matter was deferred for October 21, 2015 meeting. The Board requested more information on the
possibility of going on a shorter term.
4.5 Committee Minutes
Minutes of the Capital Sub-Committee Meeting were circulated with the agenda.
Res #11-09-15: Capital Sub-Committee Meeting
On a motion
by Ted Bleaney, seconded by Lisa Keys and CARRIED, it was resolved
that the Board approve the meeting minutes of the Capital Sub-Committee meeting of
th
Thursday September 10, 2015
5. Matters for Noting
5.1 Correspondence
N/A
5.2 Board Business
N/A
5.3 Other matters
N/A
6. In-Camera Business
Res #12-09-15: Approval for In-Camera
On a motion
by Mike Seiling, seconded by Lisa Keys and CARRIED, resolved that the
Board meet in-camera at 5:13 pm to discuss a matter of a personnel nature.
Res #13-09-15: Approval to come out of In-Camera
On a motion
by Ted Bleaney, seconded by Bil Ioannidis and CARRIED, resolved that
the Board come out of in-camera meeting at 5.38 pm.
7. Meeting Closing
7.1 Next Regular Meeting
st
Next meeting: Wednesday October 21, 2015 @ 4:00 PM.
7.2 Meeting Adjourned
Res #14-09-15: Approval to Adjourn
On a motion
by Lisa Keys, seconded by Preet Kohli and CARRIED, it was resolved
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that the Board meeting of September 16, 2015 be adjourned at 5:39 pm.
_________________________ ____________________________
Date
Chair
___________________________ ___________________________
Date
Vice--Chair