Loading...
HomeMy WebLinkAboutKitchener BIA - 2014-04-16 9:00 am -11:00 am April 16, 2014 Location: 29 King St. E Unit B Kitchener, ON BOARD OF DIRECTORS MEETING Minutes In attendance: Linda Jutzi, Sharon Morton, Domini Baldasaro, Zenia Horton, Kevin Thaler, Darryl Moore, Lindsay Walden, Mayor Carl Zehr, Shannon Weber, Stewart Barclay, Councillor Frank Etherington, Le-Anne Pilecki (past chair) Adam Hughes (youth on Board) Regrets: Michael Falcone, Dawn Phillips-Brown (Maternity Leave), Councillor Dan Glenn- Graham, Paul Walman Guest: Colin MacGregor, HR Services Welcome and Introductions Linda Jutzi  Call to order at 9:02 am Linda Jutzi Approval of Agenda __________________________ _ Linda Jutzi  No conflicts of interest declared Motion: to approve the Agenda. Moved by Darryl Moore Second by Sharon Morton Carried Approval of Minutes Linda Jutzi  A motion was made to approve the minutes for the following meetings: March 18, 2014 Board of Directors Meeting March 26, 2014 Annual General Meeting March 26, 2014 Board of Directors Meeting Shannon noted that the Annual General Meeting minutes still need approval at the next AGM in October 2014. Motion: To approve the minutes for all meeting listed No objections Stand as approved Budget Review Committee Update and Town Hall Meeting Linda Jutzi The budget review committee recommended a Town Hall be held on May 15 at the Walper Hotel. The purpose of this meeting is to help BIA members better understand the roles of the City, Economic Development and the BIA including BIA staff as well as the budget going forward. Linda requested that opening remarks at the Town Hall come from Mayor Zehr, Cory Bluhm and Rod Regier. Members attending the Town Hall will be asked to submit questions in advance. A Town Hall task force was formed to include: Michael Falcone, Lindsay Walden, Darryl Moore, Zenia Horton, Cory Bluhm, Domini Baldasaro and Linda Jutzi. Motion: To approve task force Moved by Sharon Morton Second by Stewart Barclay Carried Economic Development Cory Bluhm Food Trucks: Cory reported that a meeting was held to establish a collaborative relationship with a group of food truck operators and a group of Downtown restaurants to bring something new to the Downtown. It was suggested that Monday lunch hour and Thursday evenings be open for the food trucks to operate in the Downtown. The result of the meeting was that the food truck operators do not want to be regulated as to when they can operate. Economic Development plans to put a report to Council that the food trucks can operate at City Hall on Mondays, Thursday evenings and for other “mini” event opportunities. It was suggested the BIA send a note to Council with regards to allowing food trucks in the Civic District on a regular basis and the damage that it would do to businesses on the Duke Street Food Block. Shannon suggested that the BIA be willing to support a collaborative, co-operative approach to the food truck project in line with the City. Cory said the City will establish a fee for Food Truck operators, a percentage of which would be referred to the BIA to support regular weekly programming on Thursday nights for things such as live music 12 Days of Awesome: Cory said the plan to close King Street from City Hall to Queen St on July 1 to 12 for a full twelve days is put on hold. There will be more consultations affected businesses before they make a final decision on closing for all twelve days. Currently there is programming on eight of the twelve days that will require road closures. Financial Report Stewart Barclay Stewart noted that he recommended some changes to the formatting on the financial report to provide more detail including variances from actual to budget. There are no areas of concern in the March financial statements. Explanations for variances are included in the report and most are attributed to timing of expenses. Stewart highlighted that we have asked a question of the auditors regarding an accounts receivable balance that remains on our balance sheet regarding a 2011 tax levy adjustment. Mayor Zehr asked if this was with regard to the reserve tax write-off. Shannon responded that it appears that it was an adjustment of additional levy at the end of 2011 that was accounted for in our audited statements but that an adjusting journal entry was either not provided or not completed in our records. We are uncertain as both our ED and bookkeeper were not involved in 2011. The auditors will be able to clarify for us and Stewart will report on that at the next board meeting. Motion: to approve financial report as presented Moved by Lindsay Walden Second by Darryl Moore Carried Board Responsibilities Linda Jutzi Discussion took place on what the role of board members should be. Linda requested the Chair and Vice-Chair meet one-on-one with board members to discuss roles, expectations and how members feel in their role. HR Consultant Shannon Weber Shannon introduced Colin MacGregor of TAFF Consultant Inc. and HR Services. Colin presented his professional background as well as services TAFF offers including how they may be of assistance in the Executive Director recruitment Motion to go to In-Camera Session Linda Jutzi Moved by Darryl Moore Seconded by Stewart Barclay Carried Other Business Linda Jutzi Items to be on the agenda for next meeting:  ION Community Relations  Garbage issues in Halls Lane  Business cards for Directors  Property Standard Bylaw Adjournment Linda Jutzi Motion to adjourn the April 16, 2014 meeting. Moved by Sharon Morton Seconded by Darryl Moore Carried