HomeMy WebLinkAboutKitchener BIA - 2014-06-18
9:00 am - 11:00 am
June 18, 2014
Location: 29 King St. E
Unit B Kitchener, ON
BOARD OF DIRECTORS MEETING
Minutes
In attendance: Michael Falcone, Sharon Morton, Shannon Weber, Domini Baldasaro, Lindsay
Walden, Dawn Phillips-Brown, Councilor Frank Etherington, Cory Bluhm, Kevin Thaler, Darryl
Moore, Zenia Horton
Regrets: Councilor Dan Glenn-Graham, Mayor Carl Zehr, Paul Walman, Linda Jutzi (leave of
absence), Stewart Barclay
Guest: Kimberley Moser Region of Waterloo
Welcome Michael Falcone
Call to order at 9:05 am
Approval of Agenda __________________________ _ Michael Falcone
No conflicts of interest declared
Motion: To approve the Agenda
Moved by Dawn Phillips-Brown Second by Sharon Morton Carried
Approval of Minutes Michael Falcone
Motion: To approve the Minutes
Moved by Dawn Phillips-Brown Second by Sharon Morton Carried
ION Update Kimberley Moser Region of Waterlo0
Kim is the main contact for business owners and the BIA during the I project.
Grandlinks is the private partner and will provide plans for the BIA with regards to construction
mitigation, way finding, communicating with businesses and any crisis/emergency
communications. Shannon mentioned that the messaging needs to be positive
construction of LRT and requested a workshop be set up to help business owners navigate how
to get the proper coverage. Michael asked if there is a website
information they need. Kim noted that the new website dedicated to ION will be up and
running in the very near future. A construction schedule is expected to be complete mid July.
the Hydro Construction along Charles Street to Gaukle. The LRT vehicle will be on display in
Downtown Kitchener July 4 to 7. Sharon Morton requested that a schedule be sent to the
businesses downtown.
Kim said that the Duke and
Charles street will be most affected during the LRT construction, noting
for Kitchener Downtown will be the grade separation at King and
that the biggest challenge
Victoria. That (King and Victoria) will not take place until Web
because that is where the King and Victoria traffic will be re-directed. This is estimated to be a 6
to 9 month project. Frank Etherington asked if the Region was going to do daily public notices
during construction time. Kim said the Region will notify the bu notifications
will go out 7 days in advance, there will be meet and greet even
likely occur in the weekly papers. Promotional signage is now up
th
The LRT Ground breaking ceremony will take place at Dutton Drive.
Member Advisory Committees (MAC) Michael Falcone
Michael reported that the notice went for the Member Advisory Committee meeting to discuss
reference be removed siting that is could cause a misunderstandiities. Dawn
literature that identifies the difference between a committee me
Economic Development Update Cory Bluhm
Website: Cory presented the new website for the City of Kitchener saying it will be ready to go
live in one month. A draft promoting Cruising on King showed an example of what v
the page can expect. Once complete the site will allow for a cro-section of promotional and
informational opportunities for events/builders and developments
and My Local will tie in with this website as a portal for BIA members.
Food Trucks: Council passed the Food Truck operations. Food Trucks are allowe
Downtown Core on Monday at Lunch and Thursday evenings. They are
district seven days a week but only three trucks at one time. Pa
been communication with the Food on Duke Businesses and Cory said they have been notified.
Linda Jutzi asked if a committee is being formed to work with the Food Truck Operators and
should the presence of Food Trucks decline, will there still be a ThursCory will
wait and see how many (operators) sign up before forming the committee expects to have a
better idea early June.
Member Information Session Michael Falcone
Michael recapped discussions tabled at the Member Information Meeting held on May 15 at the
Walper Hotel. A large component of discussion was marketing and communication issues
between the BIA and its members. Linda Jutzi suggested the board offer training sessions for
members having difficulty with social media platformsthem
(businesses) they would be required to come to the BIA office to pick up hard copy information
i.e.: newsletters, event information etc. Lunch and Learn or Breakfast learning sessions will be
offered to members to help them navigate the BIA Website and become familiar with the
Dynamic Business Structure that will give them better ability to create their website (through
MyLocal) and see what is going on in the Downtown. Other training sessions such as the
Consultant in Residence program and Webinars were suggested by Shannon Weber and Dawn
Phillips-Brown respectively.
Member Advisory Committee Michael Falcone
Michael reported that a group (BIA Staff and Board members) met to discuss the possibility of
forming Member Advisory Committees, which would have similar representation as the Board
of Directors. Once the Terms of Reference are completed the Boar
this Advisory Committee. The advisory committee would consist of One Block Captain as well as
representation from the retail sector, professional sector, Economic Development, 2 Boar
members and one BIA staff member.
Action Item: Michael will update the board via email on Terms of Reverence for the Member
Advisory Committee to be tabled at the June board meeting.
Property Standard Bylaw Shannon Weber
Shannon presented a property standard bylaw update. Initially a
BIA staff was done to identify properties that are, or are becoming,
letter was added to the initial report. Shannon asked the board
to the
paragraph. Shannon noted the changes will be made.
Motion: to approve the letter with changes
Moved by Dawn Phillips-Brown Second by Sharon Morton Carried
WASTE ISSUES Shannon Weber
Shannon shared background of the issues regarding Waste Disposal that were presented to
council last year. Since then, the City has removed two bins (early 2014) and waste removal
continues to be a problem. Shannon presented a spread sheet deta
Beautification Funding Program Contribution Priorities to discuss any opportunities
(possibilities) of allocating some of the funding for more Mollocks. Concern was raised as to
where the Mollocks are placed and how it might be perceived as unfair to those businesses that
. Dawn Phillip-Brown suggested if the BIA were to allocate dollars for this, that
Mollocks be placed where they were initially. Michael asked everyone to review the
contribution priorities presented and prepare to discuss this at
suggested board members do a walk around to identify key problem
suggested a wayfinding strategy be implemented for garbage drop locations.
Action Item: Board will review possible funding allocation from the Streetscape and
Beautification Funding Program Contribution Priorities and discuss at the June Board Meeting
Governance Committee Report Dawn Phillips-Brown
In the interim of hiring a new Executive Director, Dawn requested that a board member be
appointed to function as the Acting Executive Director with respect to all final decision making
of BIA office issues. Michael Falcone was asked to accept this r
questioned who oversees expenses Michael said the Executive does
Motion: To approve Michael Falcone as interim Acting Executive Director
Moved by Paul Walman Second by Lindsay Walden Carried
Financial Report Stewart Barclay
Stewart reported that there is still an unaccounted $4900 in Receivables. The BIA is asking the
City Financial Department to track where this revenue is coming from. Stewart n
should be resolved by the next meeting. Paul Walman questioned t
reviews the general ledger each month.
Motion: To approve Financial Statement as presented
Moved by Linda Jutzi Second by Sharon Morton Carried
In Camera Session Michael Falcone
Motion: to go In-Camera
Moved by Paul Walman Second by Lindsay Walden Carried
Adjournment
Motion to adjourn the May 21, 2014 meeting.
Moved by Linda Jutzi Second by Dawn Phillips-Brown Carried