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HomeMy WebLinkAboutKitchener BIA - 2015-02-26 9:00 am - 11:00 am Feb 26, 2015 Location: 29 King St. E Unit B Kitchener, ON BOARD OF DIRECTORS MEETING Minutes In attendance: Dawn Phillips-Brown, Zenia Horton, Stewart Barclay, Sharon Morton, Lindsay Walden, Paul Walman, Domini Baldasaro, Michael Falcone, Cory Bluhm, Christine Michaud, Councilor Frank Etherington, Councilor Sarah Marsh, Mayor Berry Vrbanovic, Shaena Morris Regrets: Darryl Moore, Linda Jutzi, Guests: Nic Harron Welcome Dawn Phillips-Brown Call to order at 9:05 am Approval of Agenda __________________________ _ Dawn Phillips-Brown No conflicts of interest declared Motion: To approve the Agenda Moved by Paul Walman Second by Michael Falcone Carried Approval of Consent Agenda Items __________________________ _ Dawn Phillips-Brown Approval of the consent agenda items for November Motion: To approve the Agenda Moved by Michael Falcone Second by Mayor Berry Vrbanovic Carried Approval of Minutes Dawn Phillips-Brown January 2015 minutes Motion: To approve the minutes Moved by Sharon Morton Second by Paul Walman Carried Generative Governance Dawn Phillips-Brown ION Update: Christine gave an update on what the BIA staff are working on wi impending construction in the downtown core. Some of the initiat ION Fitbit challenge and possible Find the Fitbit contest. Paul Fitbit and will meet with Christine to discuss possible opportun An installation in the downtown where people can take selfies and post on social me and win prizes. Signage - way finding - to coincide with construction. A meeting with Economic Development, Grandlink and Region ION Rapid Transit will take pl this will look like. A member information session with Grandlink and Region ION will on March 24 at the Crown Plaza. Events/Marketing Update: Cory Bluhm reported on some of the events that will take place i the downtown core for summer 2015: Big Music Fest (BMF) will be a 7-day festival this year with 4 of those days in the Downtown Core. Cory asked the board if the BIA would consider a 25K commitment for the four day event in the downtown. The City and BMF have agreed each as well. Mayor Vrbanovic asked if there are ways to get the downtown businesses engaged in the event. Michael suggested the BIA limit staffing and increase funding for this event. Sarah Marsh asked what the money was for and do the businesses w Dawn suggested BIA continue to communicate with the businesses to find ways for them to benefit during events downtown. Michael suggested this go to the marketing committee find ways to engage the businesses around BMF in the downtown. Dawn motioned for the BIA to partner with BMF with a 25K commitment and the BIA staff make a plan on how to engage the businesses and present at the next board meeting. Moved by Lindsay Walden Second by Michael Falcone Carried Dawn has asked that the BIA send out an event calendar to the bo Lindsay asked that a calendar of events be on the BIA website. It was also suggested that a hard copy event calendar go out to the member businesses as we Paul Walman asked about parking in the downtown during events an Dawn asked that parking issues be put on the agenda for the nexteting. Beautification Update: Cory reported that the BIA and ED are still working through the numbers with regards to funding and will have more information a IDA Conference: Dawn requested board members interested in attending the conference send a note to her. The budget will allow a limited number to go and that it would be a week-long commitment from their jobs. Strategic Governance Dawn Phillips-Brown Purchasing Policy: A committee was formed to include Stewart Barclay, Lindsay Walden and Paul Walman. Moved by Michael Falcone Second by Sharon Morton Carried Board Recruitment: With Sharon Morton leaving the board there are three positions to fill. Dawn thanked Sharon for all her work and asked other board members to continue looking for possible directors. Financials Stewart Barclay Stewart presented the January financials and noted that the 2015 next board meeting. Sarah Marsh asked about the surplus, Stewartat the dollars will be allocated to enough events this year to cover that. The year-end Audit draft will be completed by the third week of March. In Camera Session Motion: to go In-Camera Moved by Michael Falcone Second by Stewart Barclay Carried Adjourn In-Camera Motion to adjourn in-camera session. Moved by N/A Second by N/A Carried Other Business Motion to adjourn the Jan 28, 2015 meeting - 11:10am Moved by N/A Second by N/A Next Meeting: Thursday March 26, 2015