HomeMy WebLinkAboutKitchener BIA - 2015-04-23
9:00 am - 11:00 am
April 23, 2015
Location: 29 King St. E
Unit B Kitchener, ON
BOARD OF DIRECTORS MEETING
Minutes
In attendance: Dawn Phillips-Brown, Zenia Horton, Stewart Barclay, Lindsay Walden, Paul
Walman, Darryl Moore, Nik Harron, Cory Bluhm, Linda Jutzi, Christine Michaud, Councilor Sarah
Marsh, Shirley Madill, Sloden Lackovic
Regrets: Domini Baldasaro, Berry Vrbanovic, Shaena Morris, Councilor Frank Etherington,
Michelle Cutts, Stacey Tozer
Guests: Matt Betik, Cristina Buffone KPMG, TJ FLynn and Danielle Bury, Region LRT
Welcome Dawn Phillips-Brown
Call to order at 9:05 am
Approval of Agenda __________________________ _ Dawn Phillips-Brown
No conflicts of interest declared
Motion: To approve the Agenda
Moved by Stewart Barclay Second by Lindsay Walden Carried
Approval of Minutes Dawn Phillips-Brown
February 2015 minutes
Motion: To approve the minutes
Moved by Sarah Walsh Second by Stewart Barclay Carried
Financial Audit Report Matt Betik KPMG
Matt presented the final Audit report to the Board. Under Expenses, Dawn requested the
Salaries and Wages line include Benefits. Lindsay Walden asked why wages are higher over last
year. Wage increase is due to hiring of new employees and the transition over the Executive
Director position. Matt suggested that the line item under Accumulated Surplus –Reserve for
Future Assessment- be taken out. Matt reported that the Audit went smoothly and thanked
Linda and staff for their cooperation.
Subject to the two changes requested - motion to approve the 2014 Audit as presented.
First: Stewart Barclay Second Darryl Moore Carried
Monthly Financial Report Stewart Barclay
Stewart presented the monthly report to the board.
Motion to approve the March Financials
First: Paul Walman Second: Zenia Horton Carried
Executive Director Report Linda Jutzi
Linda reported on the visit from Jannette MacDonald of the Downtown London BIA (LDBA),
citing the difference in her and Jannette’s role as EDs and the transition Downtown Kitchener is
currently going through is what London went through a few years ago. LDBA does not have a
strategic plan – they just focus on making the Downtown better. LDBA sponsors events rather
than create them. The working plan that London developed involves a pyramid of goals that will
result in addressing broader, forward thinking initiatives for a better Downtown. Linda asked for
feedback from Board members who met with Jannette.
Dawn said that the pyramid (used by LDBA) is a very helpful tool which could benefit our
Downtown Planning. The LDBA board is not as involved in ED operations. They have committees
with board members on as well as owners and developers. London also has a separate
corporation for interest free loans to assist small businesses in the core. Stewart and Dawn
agreed this might be something to keep in mind for future options. Dawn agreed the working
plan the London has is something our BIA could learn from.
Linda requested the Board be available for a Working Session involving a facilitator to plan out
the next transitional phase for Downtown Kitchener. Dawn requested a one hour session on
how the Board goes forward in terms of an agenda. Dawn requested that questions pertaining
to the Working Session be given to the Board in advance. Sarah Marsh would like to see more
details ahead of time. Linda agreed to get information to the Board ahead of the Working
Session. A Doodle Poll will be sent out to determine the day (Last week of May – First week of
June)
ION Update Christine Michaud
Christine gave an update on the initiatives being worked on in the BIA office for Downtown
during ION Construction. TJ Flynn and Danielle Bury gave a presentation of the ION Stops
planned for the Downtown Core and asked the Board for feedback. The board liked the look of
all the stops.
WRSP report Sloden Lackovic
Sergeant Lackovic reported on the number of calls and the area for policing the core. Darryl
requested comparative stats. Sloden will have this for the next meeting.
Appointment of New Board Members Dawn Phillips-Brown
Tabled for May Board meeting.
Other Business
Zenia Horton asked if the BIA is going to pursue the opportunity to visit the Oakville BIA. Linda
would like to do this once the Downtown BIA has our Working Plan complete.
Linda requested board members to discuss the additional funding request from KOI. A small
group of Board members as well as Linda and Cory Crossman will meet to discuss this.
Motion to adjourn the April 23, 2015 meeting - 11:00am
Moved by Darryl Moore Second by Zenia Horton
Next Meeting: Thursday May 27, 2015