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HomeMy WebLinkAboutCouncil - 2015-11-16 COUNCIL MINUTES NOVEMBER 16, 2015 CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present except Councillor Z. Janecki. 1. COMMENCEMENT – The meeting began with the singing of “O Canada”. Council observed a moment of silence in remembrance of the victims of the attacks in Paris, France on Friday, November 13, 2015 as well as the victims of terrorist acts around the world. 2. MINUTES – Carried On motion by Councillor Y. Fernandes, the minutes of the regular meeting held October 26, 2015 and special meetings held October 26 & November 2, 2015, as mailed to the Mayor and Councillors, were accepted. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – Councillor P. Singh declared a pecuniary interest with respect to Expression of Interest E15-084 (Consultant Services – Fourth Avenue Reconstruction - Kingsway Drive to Connaught Street), which is listed as Item B.1.ii on the Committee of the Whole agenda, as he and members of his family own property in the vicinity of the subject area. 4. COMMUNICATIONS REFERRED TO FILE – a. Flag Request under Policy I-442: Métis Nation of Ontario Grand River Métis Council - Anniversary of the death of Louis Riel – November 16, 2015 5. PRESENTATIONS – 5.a. Canadian Public Works Association Ms. Kealy Dedman, President, Canadian Public Works Association (CPWA), was in attendance to present the CPWA national award in the ‘Canadian Medium Sized Centre’ category in recognition of the City’s annual Public Works Week events. Mayor B. Vrbanovic accepted the award on behalf of the City. 5b. Canadian i-Performance Awards Mr. Barry Clavir, Managing Partner, Leaders Beyond Inc., and Ms. Kathryn Bulko, President, MISA Canada, were in attendance to present the following Canadian i-Performance Awards: winner in the category of ‘Collaboration Between Social and Business Groups’ for Digital Submission for Engineering and Infrastructure Drawings; and, Runner-up in the category of ‘Civic Efficiency and Operational Improvements’ for Municipal Consent Application (easyConsent). Ms. D. Adams, Manager of GIS, and Mr. D. Van Riel,GIS Technologist, accepted the award in the category of ‘Collaboration Between Social and Business Groups’ on behalf of the City. Messrs. D. Murray, Director of Technology Innovation / Services, and M. Bolger, Manager of Business Systems / Database Administration, accepted the award in the category of ‘Civic Efficiency and Operational Improvements’ on behalf of the City. 6. DELEGATIONS – 6.a. Healthy Kids Community Challenge Mr. Sanjay Govindaraj, Public Health Planner, Region of Waterloo,gave a presentation on the Region’sHealthy Kids Community Challenge, which is being facilitated through funding received from the Ministry of Health and Long Term Care to address childhood obesity. Responding to questions, he agreed to circulate copies of his presentation to Council. COUNCIL MINUTES NOVEMBER 16, 2015 225CITY OF KITCHENER - - 6.b. Creative Enterprise Initiative Mr. Roger Farwell and Ms. Deborah Currie, Creative Enterprise Initiative (CEI), gave a presentation highlighting the various activities undertaken by the organization in 2015 and to request the release of the remaining portion of CEI’s 2015 operating grant in the amount of $26,805; as listed under Item 8.a Unfinished Business. Moved by Councillor Y. Fernandes Seconded by Councillor K. Galloway-Sealock “That the remaining balance of $26,805 of the 2015 one-time operating grant to Creative Enterprise Initiative (CEI) be approved and allocated accordingly.” Carriedon a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, S. Marsh, D. Schnider, S. Davey, B. Ioannidis, P. Singh, J. Gazzola and Y. Fernandes. Contra: Councillor F. Etherington. Absent: Councillor Z. Janecki. 6.c. Affordable Housing Ms. Lynn Macaulay, Homelessness and Housing Umbrella Group (HHUG), gave a presentation in support of pursuing all specific development incentives for affordable (rental) housing, as outlined in Clause 4 of the Community and Infrastructure Services Committee report. She spoke to the interconnectivity of how the provision of permanent, affordable, adequate housing helps to mitigate the need for other social services. She indicated the cost of responding to homelessness is approximately ten times more expensive than providing adequate housing. Responding to questions, she agreed to forward to Council copies of reports substantiating how the provision of affordable housing can decrease the burden on police, fire and hospital services. Mr. Tom Belanger, Kitchener Housing Inc., addressed Council in support of pursuing a City-initiated program geared toward encouraging the development of more affordable housing. He commented while affordable housing is typically viewed as the responsibility of other levels of government, municipalities have jurisdiction over a number of areas which have the ability to incentivize the creation of affordable housing. He spoke to the significant capital investment required to develop affordable housing, noting the waiving of property taxes as well as other applicable fees should be an effective way to promote the development of affordable housing. He expressed support for a community dialogue between Planning staff and community stakeholders regarding this matter. Ms. Suzi Gursoy addressed Council recounting her personal experience with how affordable housing can be transformative for a person in need. She encouraged the City to provide assistance by increasing the amount of affordable housing in Kitchener. Mr. James Howe spoke to the need for more affordable and diverse housing stock in downtown Kitchener. He encouraged the adoption of Clause 4 as a means of preventing the gentrification of the Downtown to the detriment of low-income residents. Ms. Birgit Lingenberg addressed Council regarding the need for more affordable housing in Waterloo Region. She spoke in support of the City enacting initiatives that would encourage the development of more affordable housing to assist with reducing the existing waiting list for those in need of this service. On motion by Councillor B. Ioannidis, seconded by Councillor F. Etherington, Clause 4 of the Community and Infrastructure Services Committee report was brought forward for consideration. A motion was proposed by Councillor S. Marsh to transfer ‘waiving application fees’ from being a secondary effort into a primary effort. COUNCIL MINUTES NOVEMBER 16, 2015 226CITY OF KITCHENER - - Responding to questions, Mr. M. May, Deputy CAO – Community Services, advised Planning staff currently have a considerable workload and adding any further incentives into the primary effort category would delay the overall investigation into this matter by several months. He added matters which have been identified as secondary efforts would be examined, noting staff intends to provide an update as the investigations move forward. Councillor Marsh agreed to withdraw her proposed motion and wait until the first update is provided to review the possibility of advancing the examination into ‘waiving of application fees’. Councillor Y. Fernandes requested the three incentives listed as primary efforts in Clause 4 be voted on separately. Moved by Councillor B. Ioannidis Seconded by Councillor F. Etherington “That Clause 4 of the Community and Infrastructure Services Committee report, be adopted.” Carried Clause 4, Reduced Parking Requirements– on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, S. Marsh, S. Davey, B. Ioannidis, D. Schnider, F. Etherington, Y. Fernandes and P. Singh. Contra: Councillor J. Gazzola. Absent: Councillor Z. Janecki. Clause 4, Property Tax Exemptions or Grants– Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, S. Marsh, S. Davey, B. Ioannidis, D. Schnider, F. Etherington and P. Singh. Contra: Councillors J. Gazzola and Y. Fernandes. Absent: Councillor Z. Janecki. Clause 4, Expanded Density Bonusing to Nodes– Carried on a recorded vote. In Favour: Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, S. Marsh, S. Davey, B. Ioannidis, D. Schnider, F. Etherington, Y. Fernandes and P. Singh. Contra: Councillor J. Gazzola. Absent: Councillor Z. Janecki. Carried on a recorded vote. Balance of Clause 4 – In Favour: Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, S. Marsh, S. Davey, B. Ioannidis, D. Schnider, F. Etherington, Y. Fernandes and P. Singh. Contra: Councillor J. Gazzola. Absent: Councillor Z. Janecki. COUNCIL MINUTES NOVEMBER 16, 2015 227CITY OF KITCHENER - - 6.d. Committee of Adjustment Decision Mayor B. Vrbanovic advised the following matter relates to issues arising from the recent handling of consent and minor variance applications by the Committee of Adjustment pertaining to 81 Grand Hill Drive. He stated those applications have been appealed to the Ontario Municipal Board (OMB) and accordingly, Council has no jurisdiction to deal with those applications and it would be inappropriate for members to discuss the specifics of what is under appeal. Mr. Gordon Nicholls, Grand Hill Village Association (GHVA), addressed Council to express concerns with the process by which the Committee of Adjustment considered consent and minor variance applications at its October 20, 2015 meeting. He suggested the Committee should deliberate matters in-camera prior to rendering a decision and suggested Council should provide a numerical definition to guide the Committee of Adjustment in determining what constitutes a minor variance. He further suggested Council should consider all major variances. Moved by Councillor J. Gazzola Seconded by Councillor S. Marsh “That in accordance with Section 25.5.4.4 of the City of Kitchener Municipal Code Chapter 25 (Procedure), Mr. Nicholls be allocated an additional five (5) minutes to address Council.” Carried. He expressed concerns as to the notification process for the applications and commented the GHVA felt its concerns were not taken into consideration. In response to questions, Mr. J. Willmer,Chief Administrative Officer,advised it is within Council’s purview to request that the Provincial Government undertake a review of the provisions contained in the Planning Act related to the criteria used to evaluate minor variances and consent applications. Councillor J. Gazzola indicated he would work with Legislated Services staff regarding a possible notice of motion which could be brought forward at a future Council meeting to direct staff to undertake a review of the processes utilized by the Committee of Adjustment in considering minor variance and consent applications. Responding to further questions, Mr. C. Goodeve, Manager of Council / Committee Services / Deputy City Clerk, acknowledged the Committee of Adjustment has the capacity to go in-camera, adding staff can review this process with the Committee. He confirmed that over the past five years the Committee of Adjustment has considered 760 consent and minor variance applications. He added of those, only 6 or 0.8% have been appealed to the Ontario Municipal Board; and, the Board upheld two-thirds of the Committee’s decisions. He noted 99.7% of the Committee’s decisions are either not appealed or upheld under appeal. Mayor B. Vrbanovic requested Legislated Services staff to review the issues raised this date with the Committee of Adjustment, noting the outcome may influence the direction Council could take in the future regarding this matter. He noted staff would keep the delegation informed as this process moves forward. 6.e. Tenders Ms. Laurie Stecho, Supervisor of Purchasing, was in attendance to answer questions arising from the tender(s) listed on the Committee of the Whole agenda of this date. In accordance with the previously disclosed pecuniary interest by Councillor P. Singh, Expression of Interest E15-084 (Consultant Services – Fourth Avenue Reconstruction - Kingsway Drive to Connaught Street) was voted on separately. Councillor J. Gazzola left the meeting at this time. COUNCIL MINUTES NOVEMBER 16, 2015 228CITY OF KITCHENER - - Moved by Councillor K. Galloway-Sealock Seconded by Councillor B. Ioannidis “That Tender T15-069 Supply and Delivery of Automotive Lubricants, be awarded to Transit Lubricants Ltd, Kitchener, Ontario, at their tendered price of $84,218.78, plus H.S.T. of $10,948.44, for a total of $95,167.22, for a one (1) year term, with an option to renew for four (4) additional twelve (12) month terms.” - and - “That Expression of Interest E15-084 Consultant Services – Fourth Avenue Reconstruction (Kingsway Drive to Connaught Street) be awarded to Associated Engineering (Ont.) Ltd., Kitchener, Ontario, at their adjusted price of $188,320., including contingencies of $17,120. plus H.S.T. of $24,481.60, for a total of $212,801.60, based on a satisfactory contract being negotiated and an upset fee being established.” Carried. 7. COMMITTEE REPORTS – COMMUNITY AND INFRASTRUCTURE SERVICES Moved by Councillor B. Ioannidis Seconded by Councillor F. Etherington “That the balance of the report of the Community and Infrastructure Services Committee be adopted.” At the request of Councillor Y. Fernandes, it was agreed that Clause 3 of the Committee report would . be considered separately Carried. Clause 3 – Carried. Balance of report – 7. COMMITTEE REPORTS – FINANCE AND CORPORATE SERVICES Moved by Councillor S. Davey Seconded by Councillor K. Galloway-Sealock “That the report of the Finance and Corporate Services Committee be adopted, as amended.” In response to questions, Mr. D. Chapman, Deputy CAO – Finance and Corporate Services, confirmed the revised motion for Clause 1 of the Committee report circulated this date does incorporate the changes as put forward at the November 2, 2015 Committee meeting. A motion was brought forward by Councillor S. Davey, seconded by Councillor Y. Fernandes, to amend Clause 1 by including an additional paragraph to reduce the fee proposed for Item 1246 (Temporary Retail Market Licence) on the 2016 User Fee Schedule, from $537 to $250 pending the completion of the comprehensive review of the City’s business licences in 2016. Responding to further questions, Mr. Chapman clarified the proposed fee reduction would equate to a loss of approximately $13,000 in revenue. A motion was brought forward by Councillor P. Singh, seconded by Councillor S. Davey, to defer consideration of the proposed amendment to Final Budget Day on January 18, 2015, to allow time for the development of an Issue Paper outlining the potential impacts of the proposed fee reduction. Carried. Councillor Singh’s deferral motion was voted on and was At the request of Councillor S. Davey, it was agreed that Clause 2 of the Committee report would be . considered separately Carried. Clause 2 – Carried. Balance of report – COUNCIL MINUTES NOVEMBER 16, 2015 229CITY OF KITCHENER - - 7. COMMITTEE REPORTS – PLANNING AND STRATEGIC INITIATIVES Moved by Councillor P. Singh Seconded by Councillor K. Galloway-Sealock “That the report of the Planning & Strategic Initiatives Committee be adopted.” Carried. 8. UNFINISHED BUSINESS – 8.a. Creative Enterprise Initiative Funding Dealt with under Delegations. 9. NEW BUSINESS – NIL 10. QUESTIONS AND ANSWERS – NIL 11. BY-LAWS (FIRST READING) – Council agreed to the request of Ms. C. Tarling, City Clerk, to add two additional by-laws for three readings this date regarding Part Lot Control applications for 1 Adam Street and Watervale Crescent. It was noted that Item d. should read “Thomas Slee Drive” and not “Thomas Sell Drive”. Moved by Councillor S. Davey Seconded by Councillor S. Marsh “That leave be given the Mover and Seconder to introduce the following by-laws, namely: a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. b. To further amend By-law No 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. d. Being a by-law to provide for the establishing and laying out of part of Thomas Slee Drive as a public highway in the City of Kitchener. e. To confirm all actions and proceedings of the Council. f. Being a by-law to exempt certain lands from Part Lot Control – Part Block 2 and Block 3, Registered Plan 58M-585 and Block 5, Registered Plan58M-561 – 1 Adam Street. g. Being a by-law to exempt certain lands from Part Lot Control – Part Blocks 11 to 16 inclusive, 18 and 19 and Blocks 24, 25 and 27, Registered Plan 58M-380 – Watervale Crescent. and that the same be taken as read a first time and stand referred to the Committee of the Whole.” Carried. Councillor J. Gazzola re-entered the meeting at this time. 12. COMMITTEE OF THE WHOLE – On motion, Council resolved itself into the Committee of the Whole to consider its agenda and Mayor B. Vrbanovic appointed Councillor Y. Fernandes as Chair. COUNCIL MINUTES NOVEMBER 16, 2015 230CITY OF KITCHENER - - On motion, Council rose from the Committee of the Whole and Mayor B. Vrbanovic occupied the Chair. Moved by Councillor Y. Fernandes Seconded by Councillor B. Vrbanovic “That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed.” Carried. 14. BY-LAWS (THIRD READING) – Moved by Councillor S. Davey Seconded by Councillor S. Marsh “That the by-laws be given third reading, namely: a. To further amend By-law No. 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (By-law No. 2015-118) b. To further amend By-law No 2008-117, being a by-law to authorize certain on-street and off-street parking of vehicles for use by persons with a disability, and the issuing of permits in respect thereof. (By-law No. 2015-119) c. To further amend By-law No. 2010-190, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (By-law No. 2015-120) d. Being a by-law to provide for the establishing and laying out of part of Thomas Slee Drive as a public highway in the City of Kitchener. (By-law No. 2015-121) e. To confirm all actions and proceedings of the Council. (By-law No. 2015-122) f. Being a by-law to exempt certain lands from Part Lot Control – Part Block 2 and Block 3, Registered Plan 58M-585 and Block 5, Registered Plan58M-561 – 1 Adam Street. (By-law No. 2015-123) g. Being a by-law to exempt certain lands from Part Lot Control – Part Blocks 11 to 16 inclusive, 18 and 19 and Blocks 24, 25 and 27, Registered Plan 58M-380 – Watervale Crescent. (By-law No. 2015-124) be taken as read a third time, be finally passed and numbered serially by the Clerk.” Carried. On motion, the meeting adjourned at 11:13 p.m. MAYOR CLERK COUNCIL MINUTES NOVEMBER 16, 2015 231CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – 1. That the Uniform Traffic By-law be amended to prohibited parking on the west side of College Street between Weber Street West and Duke Street West at any time from January 1 to March 31; and further, That on-street parking be permitted on the west side of College Street between Weber Street West and Duke Street West for two (2) consecutive hours from 8:00 a.m. to 12:00 midnight, April 1 to December 31, as outlined in Infrastructure Services Department report INS-15-093. 2. That the Uniform Traffic By-law be amended to prohibit stopping from 8:00 a.m. to 9:30 a.m., and 2:30 p.m. to 4:30 p.m., Monday to Friday, September 1 to June 30, on the east side (odd numbered) of Katherine Crescent from Dunbar Road to Brandon Avenue, as outlined in Infrastructure Services Department report INS-15-095. 3. That the Urban Design Award Program outlined in Community Services Department report CSD-15-083, be endorsed with the following amendments: that the title of Category 4 ‘Urban Elements Award’ as outlined in Report CSD-15-083, is substituted with ‘Place Making Award’; and, the Urban Design Awards program be conducted every two-years rather than the proposed four years, recognizing awards may not be granted in all categories in each award cycle. 4. That the City of Kitchener reaffirms its support to the Region of Waterloo regarding housing programs and requests that the City continue to be involved or notified of upcoming initiatives and programs aimed at improving the provision of affordable housing (all types), as outlined in Community Services Department report CSD-15-085; and, That any further City initiative to develop a program and final report on a specific development incentive for affordable (rental) housing be identified in the 2016-2019 Corporate Business Plan; and, That staff be directed to focus their primary efforts investigating development incentives in the following areas: reduced parking requirements; property tax exemptions or grants; expanded density bonusing to nodes; and, That secondary effort should be focused on investigating development incentives in the following area: waiving application fees; and further, That no action shall be taken in regards to investigating development incentives in the following areas: surplus land policies; and, parkland dedication reduction incentives. - and - That as the number of incentive options available to municipalities in Ontario is limited, staff be directed to draft a letter, to the satisfaction of the Mayor, to urge the Provincial and Federal governments to demonstrate their commitment to affordable housing by providing more program options and financial commitments. (Dealt with under Delegations and Carried on a recorded vote) COUNCIL MINUTES NOVEMBER 16, 2015 232CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE – (CONT’D 5. That the Iron Horse Trail Improvement Strategy, including the project goals, themes and recommendations, be approved; and further, That the funding for the project priorities be referred to the 2016-2025 capital budget process for consideration, as outlined in Infrastructure Services Department report INS-15-058. deferred to December 7, 2015, 6. That consideration of the following recommendation be Community and Infrastructure Services Committee meeting: “That the existing City of Kitchener Development Manual be updated to reflect appropriate measures and criteria for implementation of Traffic Calming in New Subdivisions, as outlined in Appendix ‘A’ of Infrastructure Services Department report INS-15-092.” FINANCE AND CORPORATE SERVICES COMMITTEE – 1. That the proposed fees and charges contained in the 2016 User Fee Schedule, be approved, as attached to Finance and Corporate Services Department Report FCS-15-104, save and except for the following revisions: That the City of Kitchener Municipal Code Chapter 501 (Business Licence Fees) and Municipal Code Chapter 549 (Itinerant - Temporary Vendor - Permanent - Temporary Markets), be amended to incorporate an additional fee of $100 for the new category of ‘Temporary Second Hand Retail Market’, as an interim measure pending the completion of a comprehensive review of the City’s business licensing program; and, be deferred to Final Budget Day on January 18, 2015 That consideration of the following , to allow time for the development of an Issue Paper outlining the potential impacts of the proposed fee reduction: That the fee for Item 1246 (Temporary Retail Market Licence) be reduced from the proposed $537. to $250., as an interim measure pending the completion of a comprehensive review of the City’s business licencing fees in 2016; and further, That Legal Services staff be directed to prepare the necessary by-laws to amend the City of Kitchener Municipal Code Chapters for fees and charges pertaining to licensing, planning applications, building permits and Committee of Adjustment applications. (As Amended) 2. That free evening and weekend parking within Downtown City-owned parking lots, be approved, as outlined in Options 2b, 3c and 4 of Infrastructure Services Department report INS-15-096 effective through to the anticipated completion of ION Light Rail Transit construction in 2017; and further, That staff be directed to engage the Region of Waterloo to attempt to recoup some or all of the costs related to supporting Downtown Businesses impacted by the ION Light Rail Transit construction. 3. WHEREAS City Council adopted a new mandate for Centre in the Square (CITS) on March 30, 2015, and directed staff to review CITS governance in support of the refreshed mandate; and, WHEREAS the CITS Operational Review (Webb Report) recommended that governance changes should result in minimal disruption, but empower the CITS Board to assume more control over operations of the facility; and, COUNCIL MINUTES NOVEMBER 16, 2015 233CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 3. (Cont’d) WHEREAS the CITS Mandate Review (ArtsBuild Ontario Report) recommended that organizational change should be incremental and as resources allow; and, WHEREAS the current local board model has been identified as one of the two prevalent approaches to governance/service delivery for comparable performing arts facilities; and, WHEREAS it has been agreed by both the board of CITS and the boards of the two resident organizations (K-W Symphony and K-W Art Gallery) that direct appointments from the resident organizations to the CITS Board creates governance conflicts and is not in keeping with current governance best practice; and, WHEREAS it has been identified by the CITS Board that the increased operating allocation from the City ($1.75M) is not sufficient to fund the operation during the four-year transition period to achieve the new mandate; and, WHEREAS the CITS Board has requested clarification surrounding the City’s role in, and responsibility for, capital renewal of the CITS; and, WHEREAS the CITS Board has requested clarification surrounding the role and accountability of members of City Council serving on the CITS Board; THEREFORE BE IT RESOLVED that the Centre in the Square (CITS) continue to operate as a local board under its present structure, subject to the following governance improvements to address issues identified by its stakeholders, as outlined in Finance and Corporate Services Department report FCS-15-139: • That the current practice of cross-appointments to the CITS Board from the two resident organizations (K-W Symphony and K-W Art Gallery) be discontinued effective for the November 2015 board nominations in favour of a process whereby each organization present a list of at least three potential nominees to CITS for review as part of the CITS Board nomination process, with the final choice of two resident organization nominees to rest with CITS, said nominees to be informed and interested individuals who are not sitting K-W Symphony/K-W Art Gallery board members and with no expectation of communication of information between the two organizations; and, • That a more rigorous communication process between CITS and its resident organizations (K-W Symphony and K-W Art Gallery) be detailed in the new memorandum of understanding between the organizations; and, • That City Council confirm its commitment to provide transition funding to CITS, in addition to the $1.75M annual operating allocation, subject to review and approval through the annual budget process in order to facilitate the full adoption of the new mandate within the next four years; and, • That the decision making accountability of the CITS Board for facility maintenance (including capital expenditures) be confirmed, and a collaborative approach to facility/component asset management be established between CITS and the City’s facilities management division; and further, • That CITS expand the existing terms of reference for CITS Board members to incorporate the Council-approved mandate, the role of the Board and Council as defined in the legislation, and specific duties of Council as it relates to their responsibility for the board-City interface, as outlined in Appendix ‘A’ of Report FCS- 15-139. COUNCIL MINUTES NOVEMBER 16, 2015 234CITY OF KITCHENER - - REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE – (CONT’D) 4. That the corporate policy review process and work plan, be approved, as outlined in Finance and Corporate Services Department report FCS-15-142; and further, That the master policy, be approved, as attached to Report FCS-15-142. PLANNING AND STRATEGIC INITIATIVES COMMITTEE – 1. That the proposed terms of reference for the development of a City of Kitchener Corporate Climate Action Plan that addresses both mitigation and adaptation strategies, as outlined in Chief Administrator’s Office report CAO-15-024, be approved; and further, That staff be directed to continue to explore options to work in collaboration with the Region of Waterloo, the City of Waterloo and the City of Cambridge for climate change adaptation planning by participating in the Building Adaptive and Resilient Communities (BARC) program offered by ICLEI Canada. 2. That the following streets, as outlined in Infrastructure Services Department report CAO-15-085, be approved for sidewalk infill as per the Sidewalk Infill Policy INS-15-051 approved by Council June 1, 2015: Vista Crescent; Lakeside Drive; Glendale Avenue; Pandora Avenue; Woodland Avenue; Russell Street; and, Breithaupt Street. COUNCIL MINUTES NOVEMBER 16, 2015 235CITY OF KITCHENER - - COMMITTEE OF THE WHOLE ND A. BY-LAWS LISTED ON THE AGENDA – 2 READING – It was resolved: “That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment.” B. ADMINISTRATIVE REPORTS – 1.Various Tenders Dealt with under Delegations. 2.FCS-15-167 – Centre in the Square – Potential Capital Budget Acceleration Council considered Finance and Corporate Services Department report FCS-15-157 (D. Chapman), dated November 5, 2015. It was resolved: “That the City of Kitchener accelerate the timing of existing capital budget funding for Centre in the Square included within the ten-year capital forecast to an upset limit of $2,075,611 pending federal approval of the Canada 150 Community Infrastructure Program application and/or the Canada Cultural Spaces Fund application both submitted by Centre in the Square.” 3.FCS-15-168 – Heritage Kitchener – Citizen Appointment Council considered Finance and Corporate Services Department report FCS-15-168 (C. Tarling), dated November 9, 2015. A motion was brought forward by Councillor S. Marsh to defer consideration of the recommendation contained in Report FCS-15-168 to the December 14, 2015 Council meeting, to allow time for other applications to be submitted by no later than November 27, 2015. LOST Councillor Marsh’s deferral motion was voted on and on a recorded vote, with Councillors J. Gazzola, F. Etherington, S. Marsh and Y. Fernandes voting in favour; and, Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, P. Singh, B. Ioannidis, S. Davey and D. Schnider voting in opposition. Councillor Z. Janecki was not in attendance this date and accordingly did not vote. A motion was brought forward by Councillor S. Davey, to amend the staff recommendation to direct staff to allow an over appointment of the number of Upper Doon Heritage Conservation District (HCD) representatives on Heritage Kitchener, with applications being submitted by no later than November 27, 2015. Questions were raised regarding equity with the number of representatives appointed to the Committee from the other three Districts and Councillor Davey revised his motion to replace the reference to the Upper Doon HCD with additional at large members. Further questions were raised as to whether applications for the at large positions could be submitted from across the City or only from the specific HCD; and, Councillor Davey agreed to withdraw his proposed amendment. A motion was brought forward by Councillor J. Gazzola to amend the recommendation contained in Report FCS-15-168 to have additional members appointed to Heritage Kitchener as representatives of the Upper Doon HCD. A motion was brought forward by Councillor B. Ioannidis that the question be now put and vote on the pending motion. COUNCIL MINUTES NOVEMBER 16, 2015 236CITY OF KITCHENER - - COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS – (CONT’D) 3.FCS-15-168 – Heritage Kitchener – Citizen Appointment – (Cont’d) Carried Councillor Ioannidis’ motion to call the question was voted on and was on a recorded vote, with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, D. Schnider, P. Singh, B. Ioannidis, S. Davey, S. Marsh and F. Etherington voting in favour; and, Councillors J. Gazzola and Y. Fernandes voting in opposition. Councillor Z. Janecki was not in attendance this date and accordingly did not vote. LOST Councillor Gazzola’s deferral motion was voted on and on a recorded vote, with Councillors J. Gazzola and Y. Fernandes voting in favour; and, Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, P. Singh, F. Etherington, S. Marsh, B. Ioannidis, S. Davey and D. Schnider voting in opposition. Councillor Z. Janecki was not in attendance this date and accordingly did not vote. Carried The following motion was voted on and was on a recorded vote, with Mayor B. Vrbanovic and Councillors K. Galloway-Sealock, D. Schnider, P. Singh, B. Ioannidis, S. Davey, S. Marsh and F. Etherington voting in favour; and, Councillors J. Gazzola and Y. Fernandes voting in opposition. Councillor Z. Janecki was not in attendance this date and accordingly did not vote. it was resolved: “That the recommended candidate, Steve Hamoen, be approved for the 2014-2016 term as the Upper Doon Heritage Conservation District representative for Heritage Kitchener.” Moved by Councillor B. Ioannidis Seconded by Councillor P. Singh “That pursuant to Section 25.4.11 of Chapter 25 (Council Procedure) of the Municipal Code, the proceedings of the Council this date shall be allowed to continue beyond 11:00 p.m. to conclude matters as listed on the agenda.” Carried Unanimously . 4.CAO-15-025 – Boathouse Lease Council considered Chief Administrator’s report CAO-15-025 (R. Regier), dated August, 2015. It was resolved: “That the Mayor and Clerk be authorized to execute an lease amending agreement with Imbibe Entertainment Inc., William MacTavish and Mark Forwell, said agreement to be satisfactory to the City Solicitor.”