HomeMy WebLinkAboutFCS-15-159 - T15-078 Roof Rehabilitation Grand River Recreation Complex
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-10-26
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: Ward 2
DATE OF REPORT: 2015-10-16
REPORT NO.: FCS-15-159
SUBJECT: T15-078 Roof Rehabilitation Grand River Recreation
Complex
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-078 Roof Rehabilitation Grand River Recreation Complex, be
awarded to Semple Gooder Roofing Corporation, Ayr, Ontario, at their tendered
price of $569,345., plus H.S.T. of $74,014.85, for a total of $643,359.85.
BACKGROUND:
In 2013 the City awarded E13-015 Roof Consulting Services, to IRC Building Sciences
Group Inc.The objective of the three (3) year contract is for the services of a Consultant
to assist the City in preserving existing roofing assets, and to provide documentation
and direction to prolong the useful service life of existing roof systems, and provide
solutions with best possible roof system balanced with low cycling costing.
Following award of E13-015 Roof Consulting Services, the City and IRC Building
Sciences Group proceeded with E13-056, Prequalification of Roofing Contractors, and
awarded to five (5) vendors:
Semple Gooder Roofing Corporation
Viana Roofing & Sheet Metal Limited
Atlantic Roofers Ontario Limited
Flynn Canada Limited
Atlas-Apex Roofing Incorporated
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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IRC Building Sciences Group performed a visual survey of the existing roof sections at
the Grand River Recreation Complex in 2015 and concluded in their conditions report
that the replacement of all roof areas of the complex is required.
REPORT:
Tenders were picked up by the City’s five (5) prequalified roofing contractors, and by the
closing date of Thursday October 8, 2015, five (5) tenders had been received.
The following tenders were received:
Bid Price
Semple Gooder Roofing Corporation Ayr ON $643,359.85*
Viana Roofing & Sheet Metal Limited Toronto ON $684,554.00
Atlantic Roofers Ontario Limited Hamilton ON $709,590.28
Flynn Canada Limited Cambridge ON $711,448.00
Atlas-Apex Roofing Incorporated Kitchener ON $739,500.25
The tender was reviewed by J. Cietwierkowski, IRC Building Sciences Group, the City’s
Consultant, J. Edmondson, Manager, Facilities Management, D. Hanby, Supervisor,
Facilities Management, and S. Rudak, Buyer, who concur with the above
recommendation.
It is uncertain the Work can proceed at this time of year, however, in the event of
inclimate conditions Semple Gooder Roofing Corporation has commited their tendered
prices as firm until May 1, 2016.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope. The
existing 2015 funding will not be enough for this project so preapproval of the 2016
capital budget is required. The estimated surplus (D) will remain within the account to
fund future roof replacements.
Financial Summary for Tender T15-078
Roof Rehabilitation Grand River Recreation Complex
Estimated Cost
Tender T15-078 costs, including HST 643,359.85
less: HST rebate on tender (63,994.38)
Net Cost Being Awarded 579,365.47 A
Projected Costs -
Estimated Cost 579,365.47 C
Available funding:
Existing 2015 roofing balance 339,974.00
2016 budgeted funding (requires preapproval) 667,000.00
Total funding available 1,006,974.00 B
Estimated Surplus/(Deficit) (B - C) 427,608.53 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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