HomeMy WebLinkAboutFCS-15-113 - T15-060 Two (2) Rubber Tire 4-Wheel Drive Diesel Powered Articulated Utility TractorsStaff Report
IF FR Finance and Corporate Services Department wwwAitchenerca
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2015 -07 -31
SUBMITTED BY: Michelle Palmer- Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519 -741 -2200 ext. 7089
WARD(S) INVOLVED: NIA
DATE OF REPORT: 2015 -07 -21
REPORT NO.: FCS -15 -113
SUBJECT: T15 -060 Two (2) Rubber Tire 4 -Wheel Drive Diesel Powered
Articulated Utility Tractors
RECOMMENDATION:
That Tender T15 -060 Two (2) Rubber Tire 4 -Wheel Drive Diesel Powered Articulated Utility
Tractors be awarded to Work Equipment Ltd., Courtland, Ontario, at their tendered price
of $235,520., plus one (1) optional boom flail $33,500., plus two (2) optional reversing
fans $7,190., plus H.S.T. of $35,907.30, for a total of $312,117.30.
BACKGROUND:
These units will replace two (2) rubber tired 4 -wheel drive diesel powered articulated utility
tractors (units 606 and 211601 in INS — Operations), as approved for replacement in the 2415
Annual Fleet Equipment Review. These units will be used for grass cutting and sidewalk snow
removal. The current units are eleven (11) and fourteen (14) years old with an eleven (11) year
life cycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by seventeen (17) interested parties and by the closing date of Thursday July 16,
2015, four (4) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
** This information is available in accessible formats upon request. * **
Please call 519 -741 -2345 or TTY 1 -866 -969 -9994 for assistance.
The following tenders were received:
Work. Equipment Ltd.
Cubex Ltd.
Stewart's Equipment
Viking Cives Ltd.
Courtland ON
Brantford ON
Erin ON
Mount Forest ON
Bid Price Including Optional Items
$266,137.60
$312,117.30
$300,226.96
$343,88.1.13
$404,992.00
$429,739.00
$407,399.55
$441,520.37
The lowest compliant bid was identified as the tender submitted by Work Equipment Ltd. and
the cost for the optional items was then reviewed. When the cost of the optional items was
reviewed, Work Equipment Ltd. remained the lowest bidder.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive .,policy
framework,
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency.in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is Within the budget allowance (B) provided within the budget. Funding for this equipment is
included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Tender T16 -060
Supply two (2) Rubber Tire Four Wheel Drive Diesel Powered Articulating Tractors
Estimated Cost for this Tender
Tender T15 -060 costs including optional equipment and HST
less: HST rebate on tender
Net Cost Being Awarded
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender
Budget for this Tender
Replacement of units 606 and 211601 in Operations
Estimated Surplusl(Deficit) for this Tender (B - C)
COMMUNITY ENGAGEMENT:
$312,117.3 0
$ (31,046.00)
$ 281, 071.30 A
$ 281, 071.30 C
$300,000.00 B
$ 18, 928.70 D
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents as outlined in the City's Purchasing By -Law. Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services