HomeMy WebLinkAboutFCS-15-114 - T15-062 Four (4) 29936 kg (64000 lb) G.V.W. Tandem Rear Axle Conventional Cab and ChassisStaffReport
KITCR Finance and Corporate Services Department wwwAitchenerca
REPORT TO: Jeff Willmer, Chief Administrative Officer
DATE OF MEETING: 2015 -07 -31
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519 -741 -2200 ext. 7089
WARD(S) INVOLVED: NIA
DATE OF REPORT: 2015 -07 -23
REPORT NO.: FCS -15 -114
SUBJECT: T15 -062 Four (4) 29,936 kg (64,000 lb) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis
RECOMMENDATION:
That Tender T15 -062 Four (4) 29,936 kg (64,000 lb) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis, be awarded to Team Truck Centres, Kitchener, Ontario at
their tendered price of $444,000., plus H.S.T. of $57,720., for a total of $501,720.
BACKGROUND:
These units will replace four (4) tandem rear axle cab and chassis (units 511, 201302, 201303
and 986320 in INS — Operations), as approved for replacement in the 2015 Annual Fleet
Equipment Review. The units will be used for road repairs, sewer repairs, snow plowing and
utility repairs. Unit 511 is eight (8) years old and has had engine problems. A cost analysis was
completed and it was determined that the cost to fix the engine on unit 511 was not cost
effective. Units 201302 and 201303 are 15 years old and unit 986320 is 17 years old. These
units have a ten (10) year life cycle.
REPORT:
This Tender was advertised publicly on the City of Kitchener website and the Internet through
the Ontario Public Buyers Electronic Tendering Information System. Documents were
downloaded by ten (10) interested parties and by the closing date of Thursday July 16, 2015,
two (2) tenders had been received.
Tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
* ** This information is available in accessible formats upon request. "` **
Please call 519 -741 -2345 or TTY 1 -866 -969 -9994 for assistance.
The following tenders were received:
Bid Price
Team Truck Centres Kitchener ON $501,720.00
Highway Western Star Ayr ON $514,737.60
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
Theme: Financial Management
Strategic Direction: Ensure responsible use of public funds within a supportive policy
framework.
The City of Kitchener's purchasing policies and practices ensure openness, fairness and
transparency in the procurement of goods and services.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for purchase of this scope and the upset
limit is within the budget allowance (B) provided within the. budget. Funding for this equipment is
included within the approved capital budget. The estimated surplus (D) will remain within the
Equipment Reserve Fund to fund future equipment purchases.
Tender T15 -062
Supply four (4) .29,936 kg (66,000. lb) G.V.W. Tandem. Rear Axle Conventional Cab and
Chassis
Estimated Cost for this Tender
:,Tender T15-062 costs including HST
$ 501,720.00
less: HST rebate on tender
$ (49,905.60)
Net Cost Being Awarded
$ 451,$14.4.0 A
Projected Costs for Additional Outfitting
Total Estimated Cost for this Tender
$ 451,814.40 C
Budget for this Tender
Replacement of units 511, 201302, 201303 and 986320 in Operations $ 470,000.00 B
Estimated Surplus /(Deficit) for this Tender (B - C) $ 18,185.60 D
COMMUNITY ENGAGEMENT:
INFORM - Potential vendors are informed of bid opportunities through the public posting of bid
documents: as outlined in the City's Purchasing By -Law: Vendors, local media and the general
public are informed of purchasing recommendations to Council through the public reports which
are included with the Council agenda the week prior to the Council meeting.
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and Corporate
Services