HomeMy WebLinkAbout2015-12-07 COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 CITY OF KITCHENER
The Community and Infrastructure Services Committee met this date, commencing at 10:30 a.m.
Present: Councillor K. Galloway-Sealock-Chair
Mayor B. Vrbanovic and Councillors S. Davey, F. Etherington, B. loannidis, Y.
Fernandes, J. Gazzola, Z. Janecki, S. Marsh, D. Schnider and P. Singh.
Staff: J.Willmer, Chief Administrative Officer
D. Chapman, Deputy CAO, Finance and Corporate Services
M. May, Deputy CAO, Community Services
J. Readman, Director, Transportation Services
G. MacNeil, Interim Director, By-law Enforcement
K.Woodcock, Manager, Service Coordination and Improvement
J.Young, Manger, Special Events
R. Schirm, Supervisor, Crossing Guards
R. Willms, Supervisor,Administration
B. Cheyne, Supervisor,Athletics
B. Bateman, Senior Planner
J. Lewis, Traffic Planning Analyst
D. Saunderson, Committee Administrator
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by
Councillor J. Gazzola to discuss Consent Items 1, 2 and 3, which was then voted on and was
Carried.
1. CSD-15-055 - WILLIAMSBURG CEMETERY EXPANSION SUPPORT
The Committee considered Community Services Department report CSD-15-055, dated
November 16, 2015 recommending approval of a full-time Cemetarian position.
Mayor B.Vrbanovic entered the meeting at this time.
In response to questions, Mr. M. May agreed to provide an email summarizing the current full-
time equivalent compliment at the City.
On motion by Councillor S. Davey-
it was resolved:
"That an existing six month full-time position be combined with an existing part-time
position to create a new full-time Cemetarian position, as outlined in Community
Services Department report CSD-15-055."
2. CSDA5-084 - ZONE CHANGE APPLICATION -ZC15/016/H/BB
- 1402, 1426 & 1430 HIGHLAND ROAD WEST, SAVIC HOMES LTD./SAVIC
HOLDINGS INC. -REMOVAL OF HOLDING PROVISION
Councillor B. loannidis declared a pecuniary interest as his family owns property in the vicinity of
the subject property; and accordingly, he did not take part in any discussion or voting regarding
this matter.
The Committee considered Community Services Department report CSD-15-084, dated
October 27, 2015 recommending approval of Zone Change Application ZC15/016/H/BB, for
lands located at 1402, 1426 and 1430 Highland Road West, for the purpose of removing
Holding Provision 7HSR from the Zoning on the above noted lands, as requirements for
removal have been fulfilled. Mr. M. May was in attendance and responded to questions from
the Committee.
On motion by Councillor S. Davey-
it was resolved:
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -61 - CITY OF KITCHENER
2. CSDA5-084 - ZONE CHANGE APPLICATION -ZC15/016/H/BB
- 1402, 1426 & 1430 HIGHLAND ROAD WEST, SAVIC HOMES LTD./SAVIC
HOLDINGS INC. -REMOVAL OF HOLDING PROVISION (CONT'D)
"That Zone Change Application ZC15/016/H/BB (1402, 1424 & 1430 Highland Road
West)for the purpose of removing Holding Provision 7HSR from the lands specified on
the attached Map No.1, in the form shown in the "Proposed By-law" dated October 15,
2015, attached as Appendix 'A' to Community Services Department report CSD-15-
084, be approved."
3. INS-15-099 - PURCHASE OF SERVICES BY GRANDLINQ CONTRACTORS FOR
WINTER MAINTENANCE
The Committee considered Infrastructure Services Department report INS-15-099, dated
November 25, 2015 recommending approval of an agreement with Grandlinq Contractors for
winter maintenance services at various sites in Kitchener that are currently under construction
for the Region of Waterloo's Light Rail Transit project. Mr. J. Readman was in attendance and
responded to questions from the Committee.
On motion by Councillor S. Davey-
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the
City Solicitor, with Grandlinq Contractors for snow maintenance services for the 2015-
2016 season; and further,
That amendments to said agreement, subject to the satisfaction of the City Solicitor,
may be made by the Manager of Operations, for the purpose of increasing or reducing
roadway sections, as outlined in Infrastructure Services Department report INS-15-
099."
4. INS-15-101 - PROACTIVE TRAFFIC CALMING IN NEW SUBDIVISIONS
The Committee considered Infrastructure Services Department report INS-15-101, dated
November 20, 2015 recommending an update to the City of Kitchener Development Manual to
include standard operating procedures for traffic calming in new subdivisions. Mr. J. Readman
was in attendance and responded to questions from the Committee.
On motion by Councillor Y. Fernandes-
it was resolved:
"That the existing City of Kitchener Development Manual be updated to reflect
appropriate measures and criteria for the implementation of Traffic Calming in New
Subdivisions, as outlined in Appendix 'A' of Infrastructure Services Department report
INS-15-101."
5. INS-15-097 - SCHOOL ZONE PARKING STRATEGY
The Committee considered Infrastructure Services Department report INS-15-097, dated
November 20, 2015 regarding school related traffic and parking issues. Messrs J. Readman
and R. Schirm responded to questions from the Committee.
Councillor P. Singh entered the meeting at this time.
In response to questions, Mr. Schirm advised that Sustainable Waterloo Region is a
stakeholder in the Active & Safe Routes to Schools Committee and it is likely they will continue
to be an active participant.
Questions were raised regarding the proposed 0.4 FTE, Mr. Readman stated the
recommendation indicates staff will provide a report back with possible options to
accommodate the funding for the proposed staff resource as part of the 2017 budget process,
noting there may be existing funding within Transportation Services Division budget to
accommodate the position.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -62 - CITY OF KITCHENER
5. INS-15-097 - SCHOOL ZONE PARKING STRATEGY(CONT'D)
Councillor B. loannidis brought forward a motion to approve the recommendation as outlined in
Report INS-15-097 with an amendment directing staff to provide an Issue Paper, as part of the
2016 Budget deliberations, on the proposed 0.4 FTE; as well as writing a letter to the Province
of Ontario advocating for resources to manage issues related to school zone parking concerns.
Councillor Y. Fernandes brought forward a motion to amend Clause 3 of Councillor loannidis's
motion related to the budget allocation for the proposed 0.4 FTE to include a requirement that
50%of the funding needed to establish the proposed position should be paid for by the School
Board, was then voted on and LOST, on a recorded vote, with Councillors S. Davey and Y.
Fernandes voting and favour; and, Mayor B. Vrbanovic and Councillors J. Gazzola, S. Marsh,
D. Schnider, Z. Janecki, K. Galloway-Sealock, F. Etherington, B. loannidis and P. Singh voting
in opposition.
Mayor B. Vrbanovic brought forward a motion to amend Clause 3 of Councillor loannidis's
motion to include direction to contact the School Board requesting their partnership in funding
the proposed 0.4 FTE, which was voted on and Carried, on a recorded vote, with Mayor B.
Vrbanovic and Councillors S. Marsh, D. Schnider, K. Galloway-Sealock, S. Davey, B.
loannidis, F. Etherington and P. Singh voting and favour; and, Councillors J. Gazzola, Z,
Janecki and Y. Fernandes voting in opposition.
The following motion was then voted on clause by clause on recorded vote.
On motion by Councillor B. loannidis-
it was resolved:
"That the City continue to support the Active and Safe Routes to School Committee in
coordinating School Travel Planning regionally, as outlined in Infrastructure Services
Department report INS-15-097; and,
That School Travel Planning be initiated at the local level at participating schools within
the City; and,
That the Director of Transportation Services be directed to prepare an Issue Paper on
the ability to allocate 0.4 full-time equivalent (FTEs) toward the implementation and
management of School Travel Planning for consideration as part of the 2016 Budget
deliberations, as well as contacting the Waterloo Region District School Board and
Waterloo Region Catholic School Board to request them to participate as a funding
partner for the proposed 0.4 FTE; and further,
That staff be directed to prepare a letter from the Office of the Mayor and Council to the
Ministries of Health, Education and Transportation advocating for resources or
assistance for local municipalities or school boards in managing ongoing issues related
to school zone traffic and parking."
Clauses 1 &2-Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, P. Singh, S. Davey
S. Marsh, D. Schnider, Y. Fernandes, F. Etherington
and Z.Janecki.
Contra: Councillor J. Gazzola.
Clause 3 as amended -Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, P. Singh, S. Davey
S. Marsh, D. Schnider, Y. Fernandes, F. Etherington
and Z.Janecki.
Contra: Councillor J. Gazzola.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -63 - CITY OF KITCHENER
5. INS-15-097 - SCHOOL ZONE PARKING STRATEGY(CONT'D)
Clause 4 - Carried unanimously on a recorded
vote.
6. CSD-15-089 - SIDEWALK AND SNOW CLEARING
The Committee considered Community Services Department report CSD-15-089, dated
November 20, 2015 recommending endorsement of the improvements to sidewalk and snow
clearing enforcement procedures. Mr. M. May and Ms. G. MacNeil were in attendance and
responded to questions from the Committee.
Questions were raised on whether sidewalk snow clearing reporting could be done through the
City's Ping Street e-service application. Ms. MacNeil advised that this service is not currently
available on Ping Street, but agreed to consult with Information Technology on whether that
was a possibility.
In response to questions regarding the changes to the enforcement process and how it will be
communicated to residents, Mr. May clarified there is no physical no amendment to the
standard to clear the sidewalk to bare pavement proposed in the report. He noted the
proposed process changes are administrative in nature and will impact a very small number of
homeowners. He further advised Enforcement staff will continue to use discretion when
situations merit leniency, as they have in previous years when enforcing the standard as
outlined within the By-law.
Councillor B. loannidis left the meeting at this time.
The following motion was then voted on and Carried, by a recorded vote with, Mayor B.
Vrbanovic and Councillors J. Gazzola, S. Marsh, D. Schnider, Z, Janecki, Y. Fernandes, K.
Galloway-Sealock, S. Davey, F. Etherington voting in favour; and, Councillor P. Singh voting in
opposition. Councillor B. loannidis was absent and accordingly did not vote.
On motion by Councillor Y. Fernandes-
it was resolved:
"That the sidewalk snow clearing by-law enforcement improvements, be endorsed, as
outlined in Community Services Department report CSD-15-089."
The Committee recessed at 12:51 p.m. and reconvened at 2:08 p.m., Chaired by Councillor K.
Galloway-Sealock with all members present.
7. CSD-15-088 - 2016 COMMUNITY GRANTS
The Committee considered Community Services Department report CSD-15-088, dated
November 25, 2015 regarding the 2016 community grant allocations and budgets.
Councillor Z. Janecki declared pecuniary interest with respect to the Tier 1 Community Grant
proposed for the Kitchener-Waterloo Community Orchestra Association, as he is a member of
the Board of Directors.
Ms. K. Woodcock presented the Report, advising the Community Grants budget provides
funding for Community Grants Tiers 1 and 2, in-kind facility grants and travel assistance
grants. The 2016 budget for these grants recommends an overall 1% increase with some
exceptions considered on a case-by-case basis. She stated this year's grants were more
complex than in previous years for three reasons, as follows: Council on October 26, 2015
approved a recommendation to retire the Arts Sustainability Fund with the majority of that
funding being reallocated to Tier 1 grants to the Kitchener-Waterloo Symphony Orchestra
Association, the Kitchener-Waterloo Art Gallery and The Museum; Report CAO-15-038 to be
considered at Finance and Corporate Services Committee later this date regarding the
reallocation of the funding previously allocated to the Creative Enterprise Initiative to the Tier 2
Grant program; and finally, that recommendations for additional funding being allocated to the
Festival of Neighbourhoods operating and Capital grants and an increase to the overall grant
budget for Tier 2.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -64- CITY OF KITCHENER
7. CSD-15-088 - 2016 COMMUNITY GRANTS (CONT'D)
Messrs. Rob Barkshire and Bob Westhaver, Kitchener Blues Community Inc. appeared before
the Committee, requesting an increase to their recommended 2016 Tier 1 grant from $40,411.
to $70,011. Mr. Barkshire advised the requested funding would assist in sustaining the TD
Kitchener Blues Festival as a free admission event comparable in size to previous years. He
further advised although the Festival in 2015 received a grant in the amount of $40,011. the
organization received a invoice from the City following the event totalling approximately
$21,000. for City services provided for the festival. He indicated that some of those services
include items such as security, which is also provided by their organization for the event. He
noted the City fees effectively reduce their grant funding by approximately 45%.
Mr. Majdi Bou-Matar and Ms. Pam Patel, the Multicultural Theatre Space Inc. (MT Space),
appeared before the Committee, requesting annual funding in the amount of $32,000.
($20,000 cash; $12,000 in-kind) from the Tier 1 Community Grant Program. He indicated the
requested funding would support both operations and the annual IMPACT Festival.
Ms. Trudy Beaulne and Ms. Barbara Spronk, Social Planning Council of Kitchener-Waterloo
(SPCKW), appeared before the Committee in opposition to the staff recommendation to phase
out their Tier 1 annual grant funding. Ms. Spronk advised the requested funding is core
funding received for an information and community development service they provide to the
community. Ms. Spronk indicated the staff recommendation speaks to a duplication of
services, yet the report does not substantiate that claim. She stated in her opinion, the
recommendation does not take into consideration what is outlined in their grant request and
what the funding is intended for. She further advised that City of Kitchener grant funding has
never been used to maintain a community information database, it supports the service
component that their organization provides to the community.
In response to the City charge backs referenced by Kitchener Blues Community Inc., Mr. J.
Young advised the fees invoiced to the festival are not unique to any one group. If there is a
festival and the City is responsible for providing services to the event, the organizers are billed
for those services.
Questions were raised regarding the previous years grant funding allocation to the SPCKW
and what the grant funding was intended to support. Mr. M. May referenced Schedule 'A' of an
agreement between the City and the Social Planning Council of Kitchener-Waterloo which
highlighted the services provided by the SPCKW that was supported by the grant funding. He
noted two of the bullets, indicating in 2015 the funding supported Community Information
Services and supported community information development (update technical systems, web
development (e.g. specialized information portals), new resource and product development, as
well as professional development for staff and organizations, such as applying new sector
standards which contribute to the development of community information in Ontario, including
the 211 system).
Mayor B. Vrbanovic brought forward a motion to approve the recommendation as outlined in
Report CSD-15-088 with an amendment to increase the Tier 1 Kitchener Blues Community
Inc. in 2016 by $12,306. and in 2017 by $11,779.; to increase the Festival of Neighbourhoods
operating grant in 2016 by$10,473.; to reallocate $9,000. from Tier 1 grant funding to increase
the Festival of Neighbourhoods capital grant and offer 2 capital grants in 2016, one worth
$20,000. and a second worth $10,000.; to reallocate $10,000. in 2017 from Tier 1 grant
funding to increase the Festival of Neighbourhoods capital grant and offer 2 capital grants of
$20,000. each to neighbourhood groups as part of the ongoing festival; to reallocate $10,000.
in 2017 from Tier 1 to increase the Leisure Access Card program to fund the growth of the
program; and, that staff be directed to report back on how to enhance MT Space's funding by
$10,000. annually, beginning in 2016 by looking at the Community Grants, Tier 2 of other
funding, and report back by the December 14, 2016 Council meeting.
In accordance with the declared pecuniary interest, the proposed Tier 1 Community Grant
proposed for the Kitchener-Waterloo Community Orchestra Association, was voted on
separately and was Carried.
The following motion was then voted on clause by clause on recorded vote.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -65- CITY OF KITCHENER
7. CSD-15-088 - 2016 COMMUNITY GRANTS (CONT'D)
On motion by Mayor B.Vrbanovic-
it was resolved:
"That, subject to final budget approval, as outlined in Community Services Department
report CSD-15-088,the 2016 grants budget be allocated as follows:
$1,657,290. Community Grants Tier 1, Community Groups
as outlined in A endix'A' of Report CSD-15-088 ;
$208,280. Community Grants Tier 1, Minor Sports Groups
as outlined in A endix'B' of Report CSD-15-088 ;
$122,509. Community Grants Tier 2;
$7,861. In Kind Facility Grants and Travel Assistance Grants; and,
That, subject to approval of Community Grants Tier 1, as outlined in Appendix 'A' of
Report CSD-15-088, additional grant funding be allocated in 2016 as follows:
1. $10,473. - Increase to Kitchener's Festival of Neighbourhoods Tier 1 grant to
support community outreach/promotional activities to grow the number of
neighbourhoods that participate in the festival;
2. $12,306. - Increase to the Kitchener Blues Community Inc. grant;
3. Reallocate $9,000. from Tier 1 grant funding to increase the Festival of
Neighbourhoods capital grant and offer 2 capital grants in 2016, one with
$20,000. and the second worth $10,000.; and,
That subject to the approval of Community Grants Tier 1, additional grant funding be
allocated in 2017, as follows:
1. $11,779. - Increase to the Kitchener Blues Community Inc. Tier 1 grant;
2. Reallocate $10,000. from Tier 1 grant funding to increase the Festival of
Neighbourhoods capital grant and offer 2 capital grants of $20,000. each to
neighbourhood groups as part of the ongoing festival; and,
3. Reallocate $10,000. from Tier 1 grant funding to increase the City's Leisure
Access Card program to fund the growth of this important program; and
further,
That staff report back, prior to the December 14, 2016 Council meeting, on how to
enhance MT Spaces funding by $10,000. annually, beginning in 2016, by looking at
Community Grants Tier 2 or other funding source."
Clause 1 - Carried unanimously on a recorded
vote.
Clause 2 - Item 1 - Festival of Neighbourhoods grant
increase-Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
Ioannidis, K. Galloway- Sealock, P. Singh, S. Davey
S. Marsh, D. Schnider, F. Etherington and Z. Janecki.
Contra: Councillors Y. Fernandes and J. Gazzola.
Clause 2 - Item 2 - Kitchener Blues Community Inc.
grant increase -Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
Ioannidis, K. Galloway- Sealock, P. Singh, S. Davey
S. Marsh, D. Schnider, F. Etherington and J. Gazzola.
Contra: Councillors Y. Fernandes and Z. Janecki.
COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE
DECEMBER 7. 2015 -66- CITY OF KITCHENER
7. CSD-15-088 - 2016 COMMUNITY GRANTS (CONT'D)
Clause 2 - Item 3 - Reallocation of $9,000 - Carried
on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, P. Singh, S. Davey
S. Marsh, D. Schnider, Y. Fernandes, F. Etherington
and Z.Janecki.
Contra: Councillor J. Gazzola.
Clause 3 - Item 1 - Kitchener Blues Community Inc.
grant increase -Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, S. Davey S. Marsh,
D. Schnider, J. Gazzola and F. Etherington.
Contra: Councillor Y. Fernandes, P. Singh and Z.
Janecki.
Clause 3 - Item 2 - Reallocation of $10,000 to
increase Festival of Neighbourhoods capital grant -
Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, S. Davey S. Marsh,
D. Schnider, Z. Janecki and F. Etherington.
Contra: Councillor J. Gazzola, Y. Fernandes and P.
Singh.
Clause 3 - Item 3 - Reallocation of $10,000 to the
Leisure Access Program - Carried on a recorded
vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, S. Davey S. Marsh,
D. Schnider and F. Etherington.
Contra: Councillor J. Gazzola, Z. Janecki, Y.
Fernandes and P. Singh.
Clause 4 - Report back on possible MT Space grant
increase for 2016-Carried on a recorded vote.
In Favour: Mayor B. Vrbanovic and Councillors B.
loannidis, K. Galloway- Sealock, J. Gazzola, Z.
Janecki, Y. Fernandes, P. Singh, S. Marsh, D.
Schnider and F. Etherington.
Contra: Councillor S. Davey
8. ADJOURNMENT
On motion, this meeting adjourned at 4:29 p.m.
D. Saunderson
Committee Administrator