HomeMy WebLinkAboutFCS-15-162 - T15-085 Safety SuppliesStaff Report
rTC.� R finance and Corporate Services Department www.kitchener.ca
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015 -12 -14
SUBMITTED BY: Michelle Palmer - Novakovic, Director of Supply Services
519- 741 -2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519 - 741 -2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015 -10 -26
REPORT NO.: FCS -15 -162
SUBJECT: T15 -085 Safety Supplies
RECOMMENDATION:
That Tender T15 -085 Safety Supplies, be awarded to Weber Supply Company Inc,
Kitchener, Ontario, at their tendered price of $69,882.51, plus H.S.T. of $9,084.73,
for a total of $78,967.24, for a one (1) year term, with an option to renew for two (2)
additional twelve (12) month terms.
BACKGROUND:
The City inventories safety supplies in a central inventory location and issues out safety
supplies as required by various divisions. This tender was based on an estimated
representative sampling of safety supplies, such as: headwear, safety glasses, traffic
vests, hearing protection, etc., purchased over the previous year.
The estimated annual spend is $60,285. The actual spend will depend on the level of
activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by twenty -two (22) interested parties and by the closing date of
Thursday October 22, 2015, seven (7) tenders had been received.
* ** This information is available in accessible formats upon request. * **
Please call 519- 741 -2345 or TTY 1- 866 - 969 -9994 for assistance.
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The following tenders were received:
Cardinal Health Canada
Westpier Marine Industrial Supply
Weber Supply Company
Wajax Industrial Components
WFS Ltd.
Hazmasters Inc.
Tenaquip Limited
Vaughan ON
Port Colborne ON
Kitchener ON
Guelph ON
Guelph ON
Ajax ON
Senneville QC
151am-
$21,845.80
$33,338.26
$78,967.24
$79,621.25
$85,194.11
$88,166.01
$96,999.56
The bids submitted by Cardinal Health Canada and Westpier Marine Industrial Supply
were disqualified as they did not bid at least one complete section as outlined within the
tender document.
The price for safety supplies is consistent with the pricing from the 2014 contract.
The tender was reviewed by D. Kudoba, Senior Stores Attendant and R. Scott, Buyer,
who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city's strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Safety supplies are purchased and inventoried by Supply Services. Costs are
recovered through other divisions' operating budgets.
COMMUNITY ENGAGEMENT:
INFORM — This report has been posted to the City's website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY: Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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