HomeMy WebLinkAboutFCS-15-171 -T15-083 Golf Carts
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-12-14
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: Wards 4 and 9
DATE OF REPORT: 2015-11-10
REPORT NO.: FCS-15-171
SUBJECT: T15-083 Golf Carts
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-083 Golf Carts, be awarded to Club Car, Cambridge, Ontario, at
their tendered price of $148,880., plus H.S.T. of $19,354.40, for a total of
$168,234.40.
BACKGROUND:
Golf carts are continually replaced on a five (5) year purchase and trade cycle basis. A
key consideration of the program is to minimize golf cart maintenance while maximizing
trade in value prior to any major component failure.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by five (5) interested parties, and by the closing date of Thursday
October 22, 2015, three (3) tenders had been received.
The following tenders were received:
Bid Price
Turf Care Products Canada Ltd. Newmarket ON $159,800.08
G.C. Duke Equipment Limited Burlington ON $163,714.40
Club Car L.L.C. Cambridge ON $168,234.40*
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The tenders received from Turf Care Products Canada Ltd. and G.C. Duke Equipment
Limited do not provide a four (4) year warranty on batteries and associated electrical
parts which is a component of the City’s five year replacement strategy. Turf Care
Products Canada Ltd. does not meet steering specifications and does not have a
display module on their electric carts. Additionally, both exceed the weight specification
for electric carts. The specification of carts includes weight consideration of the carts in
order to minimize turf damage.
The tender was reviewed by T. Doering, Supervisor Golf Grounds, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a project of this scope and
the upset limit is within the budget allowances (B) provided within the budget. Funding
for this project is included within the approved budget. The estimated surplus (D) will
remain in the golf cart reserve to fund future golf cart replacements.
Estimated Cost
Tender 15-083 costs, including HST $ 168,234.40
less: HST rebate on tender (19,354.40)
Net Cost Being Awarded $ 148,880.00 A
Costs Incurred to Date -
Estimated Cost $ 148,880.00 C
Budget for this Phase of Work
$ 150,000.00 B
Estimated Surplus/(Deficit) (B - C) $ 1,120.00 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
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ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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