HomeMy WebLinkAboutFCS-15-179 - T15-024 Door Dock Accessory Equipment Repair and Service
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-12-14
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Steve Rudak, Buyer, 519-741-2200 ext. 7213
WARD(S) INVOLVED: All
DATE OF REPORT: 2015-12-01
REPORT NO.: FCS-15-179
SUBJECT: T15-024 Door, Dock & Accessory Equipment Maintenance
and Repair Service
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-024 Door, Dock & Accessory Equipment Maintenance & Repair
Service, be awarded as follows for a one (1) year term, with an option to renew for
two (2) additional twelve (12) month terms:
Waterloo Garage Door Incorporated, Waterloo, Ontario, at their tendered price for
preventive maintenance work of $5,914., plus H.S.T. of $768.82, for a total of
$6,682.82, and;
Overhead Door Company of K-W Limited, Kitchener, Ontario, at their tendered
price for repair work of $28,260., plus H.S.T. of $3,673.80, for a total of $31,933.80.
BACKGROUND:
This Tender is a maintenance, repair and operational requirement for the effective
operation of the variety of door and loading dock inventory. The tender is based on
fixed unit prices for preventive maintenance, and the hourly rates tendered for repair
work as required.
The average annual combined spend for preventive maintenance and repair work over
the past four (4) years was $63,453.42. The actual spend will depend on the level of
activity throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by seven (7) interested parties, and by the closing date of Thursday
October 8, 2015, three (3) tenders had been received.
The following tenders were received:
Preventative
Maintenance Bid Repair Bid
Waterloo Garage Door Inc. Waterloo ON $ 6,682.82 $34,804.00*
Overhead Door Co. of K-W Ltd. Kitchener ON $20,919.69 $31,933.80*
Dock Products Canada Inc. Mississauga ON $30,380.05 $68,342.40
Bid prices were verified for mathematical accuracy and adjusted accordingly.
The hourly rate for repair work has decreased 9.5% from the previous contract.
A split award of this tender represents the most favourable overall value to the City.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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