HomeMy WebLinkAboutFCS-15-181 - T15-097 Supply of Work Wear Clothing
REPORT TO: Committee of the Whole
DATE OF MEETING: 2015-12-14
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Buyer, 519-741-2200 ext. 7217
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2015-12-03
REPORT NO.: FCS-15-181
SUBJECT: T15-097 Supply of Work Wear Clothing
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-097 Supply of Work Wear Clothing, be awarded to Imagewear, a
division of Mark’s Work Wearhouse, Kitchener, Ontario, at their adjusted tendered
price of $126,735.93, plus H.S.T. of $16,475.67, for a total of $143,211.60 with an
option to renew for four (4) additional twelve (12) month terms.
BACKGROUND:
The collective agreements between the City and the Kitchener Civic Employees’ Union,
CUPE Local 68, and the City and Kitchener Utilities Employees’ Union, IBEW Local
636, require the provision of uniforms and flame resistant work wear, to employees who
are covered by the agreements. The uniforms must be worn by all employees while on
duty. Styles are appropriate to the work location, but most commonly include navy blue
work wear that is branded with an identifiable City crest, as well as the orange-coloured
safety clothing that is worn when working on roadways.
The average annual spend over the past three (3) years was $139,111.23. The actual
spend will depend on the level of activity throughout the term of the contract.
REPORT:
Tenders were advertised publicly on the City of Kitchener website and the Internet
through the Ontario Public Buyers Electronic Tendering Information System. Documents
were downloaded by twenty-one (21) interested parties, and by the closing date of
Thursday November 26, 2015, two (2) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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The following tenders were received:
Bid Price Corrected Bid Price
Imagewear, Div. of Mark’s Kitchener ON $143,568.43 $143,211.60*
Work Authority Kitchener ON $153,211.47 $154,114.47
Bid prices were verified for mathematical accuracy and adjusted accordingly.
The price of work wear clothing has increased 5% from the 2014 contract.
The tender was reviewed by the Work Clothing Committee, which consists of the
following members, B. Underwood, Local 68 President, B. Arsenault, Local 68
representative, L. Eckel-Braun, Manager Cemeteries, T. Margetts, Supervisor Major
Parks, G. Kuntz, Local 68 Mechanics unit, K. Rice, Roads Maintainer, T. Gabber,
Manager Kitchener Utilities and A. Buchholtz, Buyer who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the City’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Funding will be provided from various department operating accounts.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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