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HomeMy WebLinkAboutCompass Kit - 2015-04-01�On�as ki�rrr iooi000�i /0000ii' /o Present: Chris Hyde Graham Jackson Tristan Wilkin Staff: Laurie Majcher Jasmin Dalton Regrets: Bojana Kojic Nathan Dorsch Pete Lennox Kirk Zurell Jenn Grein Jessica Golle Daniella McIntosh COMPASS KITCHENER MINUTES April 1, 2015 — 4:00 -6:00 Conestoga Room, KITCHENER CITY HALL Lynn Gazzola Zoe Zahara Fadi Abdulhamid Janice Ouellette 1. Review of past minutes The minutes from March 4, 2015 were approved by Compass Kitchener. Moved by Pete, second by Tristan. 2. Follow up to minutes ■ Nothing at this time. Mark Paul Lori Trumper Roberto Villamar Neighbourhood Strategy — Michael May • Michael attended Compass Kitchener near the end of last year to discuss the upcoming Neighbourhood Strategy. With use of a PowerPoint presentation, he provided their definition of neighbourhoods, the high level vision, project governance and next steps for the project. He would like to have a member of Compass Kitchener join the prject team. • Michael shared a diagram outlining what a neighbourhood might consist of, including places and spaces, physical form and People & Groups. All of these must be considered when building, or helping people learn to build, health communities. • The city will be focusing on stage one of the process, to support development of a comprehensive city wide neighbourhood strategy with recommendations to council as well as a framework to guide phase two in supporting citizens in creating individual neighbourhood action plans. These action plans will be led by citizens, facilitated by the city and have participation by the ward councillor. Phase three will involve bringing these actions plans to life! This may happen through small initiatives, participatory budgeting and bringing people together in place making. Ultimately, the goal is safe and thriving neighbourhoods, vibrant and walkable neighbourhoods, active and well used fathering places, connected communities and engaged citizens! • Michael shared the neighbourhood strategy governance, highlighting the members of the project team and the need for a representative from Compass Kitchener. He further reviewed the project team responsibilities including approval of project plan, communications and engagement plan, project team meeting minutes, coordinate work of any subcommittees and recommend final strategy to city council. • The individual who participates on the project team would be expected to participate in monthly meetings as well as other project meetings as decided, as well as review and prepare information between meetings as needed and actively communicate and promote strategy. • The organization is currently filling the project manager position, and we are recruitint staff members to volunteer for the staff advisory committee, with a kick off meeting planned for May. • As multiple members of Compass Kitchener indicated interest in participating on this committee, Michael will prepare two -three questions for Jenn to circulate, responses to be sent directly to Michael for review. • Additionally, there may be an opportunity to have a subcommittee of Compass Kitchener focused on the Neighbourhood Strategy. • Michael would like to return to Compass Kitchener with an update on the project team as well as request for assistance. 4. Compass Kitchener 2015 -2016 Work Plan • Laurie shared Compass Kitchener member recommendations for subcommittees and provided an outlined of why members were selected for the various subcommittees, with the majority recommended to participate in their first selection. She clarified, no more than 4 Compass Kitchener members may be on each subcommittee given quorum outlined in the terms of reference. • She reviewed each of the four recommended subcommittees, highlighting who was selected for each and outlining the purpose of each. Further, she provided information on two potential additional subcommittees. April 1 , 2015 - 2 - CITY OF KITCHENER • Each subcommittee will be expected to complete a terms of reference. Members were asked to connect as a group and select a date and time for the first full group meeting. • Laurie further clarified, there may be an opportunity to have additional supports on sub committees, KYAC members, residents /students /volunteers. This should be considered when completing each terms of reference. ■ Laurie and Jenn to assist subcommittees in development of each Terms of Reference. ■ The workplan for the committee is completed annually, although work will likely overlap this time frame from year to year. Please keep this in mind as you and your committees consider development of the Terms of Reference for each subcommittee, and aim to have a portion of work completed within the annual plan. 5. Subcommittee Terms of Reference ■ Subcommittees broke out to discuss the beginnings of each Terms of Reference and timing for their first meetings. Other Business • If you have not yet signed and submitted your Oath of Confidentiality, please ensure it is received by Jenn today. • Thanks to everyone for completing the Committee Communications Survey. Laurie reviewed the results with the committee, indicating that Linked In is likely the most actively used tool. This online group would need to be owned and operated by the committee due to the city's policies. The committee considered use of Google +, and differentiated between document sharing and communicating as a committee. Jenn and Laurie to explore use of Linkedln. All time sensitive items to continue to be shared via email. Motion to Adjourn. Next meeting: May 6, 2015 Location: Conestoga Room Attendance: I J., Compass Ktchener Attendance 15- 16.xlE