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Home My WebLink AboutCompass Kit - 2015-05-06�On�as ki�rrr iooi000�i /0000ii' /o Present: Chris Hyde Graham Jackson Tristan Wilkin Staff: Laurie Majcher Guest: Attila Kasos Regrets: Bojana Kojic COMPASS KITCHENER MINUTES May 6, 2015 — 4:00 -6:00 Legislated Services Boardroom, KITCHENER CITY HALL Nathan Dorsch Lynn Gazzola Mark Paul Pete Lennox Daniella McIntosh Lori Trumper Kirk Zurell Fadi Abdulhamid Zoe Zahara Jenn Grein Janice Ouellette Roberto Villamar 1. Review of past minutes The minutes from April 1, 2015 were approved by Compass Kitchener with one minor correction to indicate Daniella was not in attendance. Moved by Mark, second by Nathan. Passed. 2. Workplan Update • Report card subcommittee would like to engage the larger committee more thoroughly throughout the year as to build a better understanding of each of the six key priority areas, resulting in a more knowledgeable decision on marks provided in the report card. • Actions contained within the Terms of Reference for each of the subcommittees will filter into the full workplan for the committee. Subcommittee Updates ■ The Report Card subcommittee is recommending to pass on the 2014 report card and instead focus energies on preparing for the new Strategic Plan and the subsequent report card for 2015. This recommendation is base on timing for bringing forth to council, the majority of Compass Kitchener is new this term, and the significant amount of work that would need to be accomplished in a short period of time. Additionally, a 2014 report card would be based on information contained in an outdated strategic plan. The committee will be considering the timing of the report card moving forward, more specifically, if annual the best use of committee time and resources. Motion to accept the subcommittee recommendation to not prepare a 2014 Report Card. Recommendations regarding timing for the future report cards to be brought forth at a future meeting. Moved by Pete, second by Lori • Fostering Actively Engaged Youth subcommittee members, Graham and Zoe, met with Laurie and Jenn to begin development of the Terms of Reference for this subcommittee. • Fostering Actively Engaged Citizens subcommittee members also had their first meeting, and are planning a second tonight, to develop their Terms of Reference. ■ The Report Card subcommittee has met and is also beginning development of their Terms of Reference. ■ Chris requested subcommittee Terms of Reference be completed for review and discussion at the June meeting. ■ Laurie offered assistance to the subcommittees in development of subcommittee Terms of Reference. 4. Compass Kitchener Advisory Committee Chair Gathering - Chris Hyde • Workplans are in development for the various City of Kitchener committees. Jenn to provide an update for the next meeting on which have been completed, or are still in draft form. • Compass Kitchener agreed the meeting should focus on workplans, and consider the gaps and overlaps between workplans of the various committees. The committee discussed advantages of meeting prior to workplan finalization vs. after workplans have been completed and shared with Council. • Jenn to consider dates near the end of June for an Advisory Committee Chair gathering, confirm with Chris, Graham and Laurie, then share with Advisory Committees. 5. Strategic Plan - Laurie Maicher • Laurie developed this draft based on the strategic options developed with staff built on the information gathered in the community consultations with 'Your Kitchener, Your Say!' • She is currently working to seek and incorporate input from the Mayor and Council, however would like to focus this meeting in feedback from Compass Kitchener Advisory Committee. May 6, 2015 - 2 - CITY OF KITCHENER ■ Feedback from Compass Kitchener members: The Climate Change item, currently located in theme 7, sustainable assets and infrastructure, might more appropriately fit in theme 3, environmental stewardship. Some members felt the document was very clearly worded and a well- organized, comprehensive document, others felt some of the language still felt very much `city oriented' rather than resident oriented. Suggestion for consideration of knowledge based strategy for the city, focusing on information technology use in growing the city as well as further engaging residents, and more specifically, the youth cohort. As this was not a strategic theme that was common in the input of residents, this was not included in the strategy. Clarification was provided on `choice' within theme 4, specifically, this references housing and transportation options at the moment and could grow into other areas in the future. Comments received in the `Your Kitchener, Your Say!' engagement process regarding safety and wellbeing in the downtown are addressed throughout the objectives. The city aims to develop and support a healthy and thriving community. Further, much of this work is completed in partnership, collaboration, and advocacy as outline in theme 8: work collaboratively with the Region, neighbouring municipalities and other orders of government, and advocate on issues of public concern, such as: transit, housing, poverty, policing and infrastructure investment. Many of the objectives indicate `improve' or `strengthen', however without context of the current environment, this is hard to understand or measure. This may be assisted with an updated Report Card. Information contained within the strategic plan is very thorough and comprehensive, however there is little information about how /what actions are taking place — this may be beneficial to include as well. Actions relating to each of the objectives may also be beneficial information to have. The committee was asked, out of these 40 objectives, what items stand out to you as absolute priorities? Here is a summary of the responses from members: Trails, transit and connectivity within the city was selected by 4, and discussed most as priority, this was followed by Parks and fun things to do with children selected by 2. Transit and connectivity with neighbouring communities was also indicated as an important objective as well as placemaking, providing options for housing and advocacy in regards to poverty and housing. Innovation and the Economy each received one vote as well as Community Engagement. • Given complexity, time constraints and the quantity of work, the city does not often complete a cost benefit analysis prior to placing items on the business plan. • Laurie thanked Compass Kitchener for providing input in this important part in the Strategic Planning process. If anyone has any additional feedback, please feel free to share with Laurie in the next short while. She indicated that once council input has been received, this will be returning to Compass Kitchener. Other Business • An update will be provided to the committee regarding Linkedln at the next meeting. Laurie clarified, this group does not have to be facilitated by the city. • Tristan will be representing Compass Kitchener on the Neighbourhood Strategy project. They will be meeting in the next few weeks and she plans to update the full committee with information and seek input and feedback throughout the process. • If you have not already, please rsvp by Friday, May 8th to attend the volunteer event — taking place on May 22�d. • Neighbours day is June 13th — be sure to check out your community centre as many events are planned. • The Youth Awards are about to take place in the Rotunda — please feel free to check this event out! • Upcoming meetings: June 3rd will be a normal monthly meeting, July 1 st will be switched to the 8th to accommodate the Canada Day stat holiday, August meeting will be cancelled, and there is potential we may need to adjust the September meeting — this will be discussed and confirmed at June /July meeting. Motion to Adjourn. Moved by Zoe. Seconded by Mark. Passed. Next meeting: June 3, 2015 Location: Conestoga Room Attendance: Compass Kitchener Attendance 15- 16.xiE