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Present: Chris Hyde
Roberto Villamar
Kirk Zurell
Staff: Laurie Majcher
Regrets: Nathan Dorsch
1. Review of past minutes
With the following correction:
Graham Jackson
Pete Lennox
Laurie Trumper
Jenn Grein
Tristan Wilkin
COMPASS KITCHENER MINUTES
October 7, 2015 — 4:00 -6:00
Schmalz Room, KITCHENER CITY HALL
Lynn Gazzola
Fadi Abd- Uhamid
Janice Ouellette
Lori Trumper
Mark Paul
Daniella McIntosh
Bojana Kojic
Creating a competitive advantage by attracting people to the city, encouraging job growth, resulting in increased
employment rate. (Second point in Economy)
the minutes from September 9, 2015 were approved by Compass Kitchener.
Moved by Lori Trumper, second by Mark Paul. Passed.
2. Follow up to Minutes
■ Nothing at this time.
3. Work Plan to Council
■ Chris presented the Compass Kitchener Advisory Committee Work Plan to Council on October 5th, receiving
positive feedback and support for the direction of the committee and the work they do in the community.
4. Advisory Committee Gathering
• Advisory Committee Gatherings are hosted by Compass Kitchener twice a year. It's time to beginning the planning
for the next gathering which will be focused on engaging all members of advisory committees.
• The committee discussed possibilities for this meeting, possibly receiving updates from committees, providing an
update on work plans, learning about corporate projects currently underway, connections between committees,
future potential projects, and other possible ideas for the gathering.
• Fadi, Daniella and Mark offered to assist with planning.
Sub Committee Reports
• Neighbourhoods: have had two meetings, first was a social event for all to attend, as well as a subcommittee
meeting. Compass Kitchener members are participating in the research subcommittee and have been requested to
consider several Canadian cities.
• Actively Engaged Citizens: Attila has completed the research, however the committee has not met again just yet.
Will be moving on this very soon.
• Actively Engaged Youth: Graham is waiting on information to be shared regarding the Youth audit from Marla
Pender.
Report Card
• After the last meeting, this subcommittee agreed to dig a little further on each of the five focus areas and take a
slightly different approach than initially outlined at last meeting.
• The subcommittee agreed it is vital to understand what information is required to do a meaningful evaluation as well
as ensuring all have the same information to complete the evaluation.
• In turn, they posed the following question to the full committee: If you had to evaluate how well you think the city of
Kitchener is currently doing in meeting the community expectations TODAY, what would you say? With this, the
committee was asked what key factors they used to base their evaluation on? If members were not sure, what
information would be needed to form an opinion.
• Chris provided an outline of how the subcommittee would like the full committee to be involved in the weeks leading
to the next full committee meeting. Each Tuesday morning, members will receive an email with a link to a short
online survey. Everyone will have one week to complete this survey. It should take no more than 30 minutes.
• As an example of the input the subcommittee is seeking, the full committee was lead through Strong and Resilient
Economy, the item discussed at the last meeting. The group considered the information gathered at last meeting
and discussed how it will be collected, analyzed and used in preparation for the next report card.
• The group added several points throughout the review:
0 Ensuring open data information is accessible, as in useable, not just available for use.
October 7, 2015 2 CITY OF KITCHENER
• Usage statistics from the website for eservices and /or information services
• Waiting time on hold at the call centre
• Services in various languages
• Pete presented information on the citizen engagement opportunities the report card subcommittee is currently
considering. The objective would be to broaden the scope of input into the 2015 report card by utilizing a citizens
panel, to capture opinions of citizens regarding specific tops related to the report card and to increase the value. He
outlined the methods being considered, recommending the committee support moving forward with method 2,
which would include conducting a random mail out to citizens from each ward requesting their participation in the
panel. This would allow a much wider spread response on specific questions where the committee does not feel
they are able to provide an adequate response as just the committee.
• Next steps would include preparation of messaging for the mail out, generation of the random mailing list, and
printing and postage of mailing. Further, we would have to consider small cost to send out via Canada Post and a
waiting period will have to be accommodated for responses. When cards are received back, a system would need
to be completed to track email addresses of willing citizens, question regarding the report card focus items would
need to be crafted and sent to citizens panel via email then responses would need to be analyzed and summarized
for inclusion on the report card.
• At this point, the subcommittee indicated they are anticipating sending out 1000 requests for participation.
Motion:
Compass Kitchener adopted the recommendation for citizen engagement option two as outlined.
Move Mark, second by Kirk. All in favour. Passed.
7. Other Business
■ Janice provided information on the citizenship ceremony. She asked if any members of Compass Kitchener would
be interested in participating in educating residents at an event on what level of government is responsible for
different work throughout the city. The event is taking place on a weekday 11:00 -1:30. Lauie plans to participate, but
it would be a great opportunity for Compass Kitchener members to share as well. Pete and Mark offered to
participate.
Next meeting: November 4, 2015
Location: Schmalz Room
Attendance:
-1
Con-pass IGtchener
Attendance 15- 16.x[s