HomeMy WebLinkAboutFCS-16-008 - T15-098 Fairfield Avenue Road Reconstruction
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-01-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Laurie Stecho, Supervisor of Purchasing
519-741-2200 ext. 7089
WARD(S) INVOLVED: Ward 10
DATE OF REPORT: 2016-01-12
REPORT NO.: FCS-16-008
SUBJECT: T15-098 Fairfield Avenue (Ridgewood Avenue to Edwin
Street) Road Reconstruction
___________________________________________________________________________
RECOMMENDATION:
That Tender T15-098 Fairfield Avenue (Ridgewood Avenue to Edwin Street) Road
Reconstruction, be awarded to Terracon Underground, Brantford, Ontario, at their
tendered price of $1,038,315.94, including provisional items and contingencies of
$77,566.80, plus H.S.T. of $134,981.07, for a total of $1,173,297.01.
BACKGROUND:
Engineering Services is proceeding with the road reconstruction of Fairfield Avenue
(Ridgewood Avenue to Edwin Street). The services were originally constructed in the
1950’s and are in need of replacement. The project involves the replacement of the
roadway, curb and gutter and sidewalk and all underground services and surface works.
The administration, design and tendering of this project has been completed by
Meritech Engineering, the construction administration and inspection of this project will
also be completed by Meritech Engineering.
Full funding for this project has been approved by Council as part of the 2016 budget
process.The project is scheduled to begin April 11, 2016, weather permitting.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly in the Daily Commercial News, on the City of
Kitchener website and the internet through the Ontario Public Buyers Electronic
Tendering Information System. Documents were picked up by eight (8) interested
parties and by the closing date of Thursday December 17, 2015, eight (8) tenders had
been received.
The tenders were reviewed by N. Litchfield, Meritech Engineering, the City’s Consultant
for the project and L. Christensen, Design and Construction Project Manager who
concur with the above recommendation.
The following tenders were received:
Bid Corrected
Price Price
Terracon Underground Brantford ON $1,173,297.01 *
Network Sewer & Watermain Cambridge ON $1,244,272.05 $1,244,269.59
Sousa Concrete Branchton ON $1,255,462.82
J. Weber Contracting Breslau ON $1,285,519.00
Regional Sewer and Watermain Cambridge ON $1,362,836.61
Ersman Construction Inc. Kitchener ON $1,387,470.04
Sierra Construction Woodstock ON $1,412,865.56
Steed and Evans St. Jacobs ON $1,507,612.33
Tender documents were checked for mathematical errors and corrected accordingly.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of
these types of projects typically involves city staff and resources from across the
corporation. These costs are included in the line item "Projected Costs: Staff
Time/Permitting/Material testing", and will be itemized when they exceed $125,000.
Included in this line item are staff time and expenses for all city staff in support of the
project such as Engineering, Kitchener Utilities, and Transportation Planning. The line
item also includes all regulatory permitting, geotechnical and material testing, detouring
and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection
during construction and contract administration.
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The net cost for this tender (A), is fair and reasonable for a purchase of this scope and
the upset limit is within the budget allowance (B) provided within the budget. Funding
for this purchase is included within the 2016 to 2025 capital budget forecast. The
estimated surplus (E) will be returned to the Accelerated Infrastructure Replacement
Program (AIRP) general account, and will be used to fund unexpected deficits in other
AIRP projects.
Tender T15-098
Fairfield Avenue
The total budget for all phases of this project is: $ 1,449,621.00
Estimated Cost for this Phase of Work
Tender T15-098 costs, including HST 1,173,297.01
less: HST rebate on tender (116,706.66)
Net Cost Being Awarded 1,056,590.35 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 37,176.00
Total Estimated Cost for this Phase of Work $ 1,093,766.35 C
Budget for this Phase of Work
Sanitary Utility 555,807.00
Storm Water Utility 277,904.00
Water Utility 374,566.00
Intensification Allowance 8,933.00
Total Budget for this Phase of Work $ 1,217,210.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B - C) 123,443.65 D
Estimated Surplus/(Deficit) from previous phases 17,228.84
Total Estimated Surplus/(Deficit) $ 140,672.49 E
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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