HomeMy WebLinkAboutFCS-16-010 - Q15-090 Roof Rehabilitation Fire Hall #6
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-01-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Ward 4
DATE OF REPORT: 2015-01-12
REPORT NO.: FCS-16-010
SUBJECT: Q15-090 Roof Rehabilitation Fire Hall #6
___________________________________________________________________________
RECOMMENDATION:
That Quotation Q15-090 Roof Rehabilitation Fire Hall #6, be awarded to Flynn
Canada Limited, Cambridge, Ontario at their quoted price of $130,000., plus H.S.T.
of $16,900., for a total of $146,900.
BACKGROUND:
In June 2015, IRC Building Sciences Group performed a visual survey of the existing
roof sections at Fire Hall #6, 149 Pioneer Drive. In their report, they recommended the
replacement of the flat roof portion over the living quarters of the building.
The existing roof system at Fire Hall #6 is original to the building which is approximately
23 years old. The roof is exhibiting signs of significant deterioration and potential failure
consistent with roofing systems approaching the end of their life.
REPORT:
Quotations were picked up by the City’s five (5) prequalified roofing contractors and by
the closing date of Wednesday November 4, 2015, five (5) quotations had been
received.
The following quotes were received:
Bid Price
Flynn Canada Ltd. Cambridge ON $146,900.00 *
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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Atlas-Apex Roofing Inc. Kitchener ON $154,450.66
Atlantic Roofers Ontario Ltd. Hamilton ON $159,464.60
Semple Gooder Roofing Corporation Ayr ON $161,341.40
Viana Roofing & Sheet Metal Limited Toronto ON $164,853.44
The quotations were reviewed by J. Cietwierkowski, IRC Building Sciences Group, the
City’s Consultant, J. Edmondson, Manager, Facilities Management, D. Hanby,
Supervisor, Facilities Management, and R. Scott, Buyer, who concur with the above
recommendation.
Flynn Canada Ltd. has committed to holding pricing firm until May 1, 2016 and the work
will commence as soon as weather permits.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this quotation (A), is fair and reasonable for a project of this scope and
the upset limit is within the funding available (B) for this project. Funding for this project
is included within the approved capital budget. The estimated surplus (D) will remain
within the account to fund future roof replacements.
Financial Summary for Quotation Q15-090
Roof Rehabilitation Fire Hall #6
Estimated Cost
Q15-090 costs, including HST $ 146,900.00
less: HST rebate on quote (14,612.00)
Net Cost Being Awarded 132,288.00 A
Projected Costs -
Estimated Cost $ 132,288.00 C
Available funding:
General Roofing provision balance (includes
270,914.00
2016 approved budget)
Total funding available $ 270,914.00 B
Estimated Surplus/(Deficit) (B - C) $ 138,626.44 D
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services.
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