HomeMy WebLinkAboutFCS-16-011- Waterloo Region District School Board Tender - Fine Paper
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-01-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2016-01-12
REPORT NO.: FCS-16-011
SUBJECT: Waterloo Region District School Board Tender 6675-RW-15
Fine Paper
___________________________________________________________________________
RECOMMENDATION:
That the City of Kitchener’s portion of the Waterloo Region District School Board
Cooperative Tender 6675-RW-15 – Fine Paper, be awarded to Spicers Canada
ULC, Kitchener, Ontario, at their tendered unit prices for a three (3) year period,
with an option to renew for two (2) additional twelve (12) month periods.
BACKGROUND:
This is a Co-operative tender issued by the Waterloo Region District School Board (lead
agency) on behalf of the Co-operative Purchasing Group of Waterloo Region (CPGWR).
Participating agencies include: City of Kitchener, City of Cambridge, City of Waterloo,
Region of Waterloo, City of Brantford, County of Brant, Grand River Conservation
Authority, Waterloo Regional Police Service, Conestoga College, Wilfred Laurier
University, University of Waterloo, Kitchener Public Library, Waterloo Public Library,
Township of Wilmot, Waterloo Wellington Community Care Access Centre and
Wellington Catholic District School Board.
Fine paper is utilized throughout the organization for printing on the multi-functional
devices as well as the print shop equipment.
The average annual spend over the past three (3) years was $70,857. The actual
spend will depend on the level of activity throughout the term of the contract.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publicly on Biddingo and the Internet through the Ontario
Public Buyers Electronic Tendering Information System. Documents were downloaded
by sixteen (16) interested parties, and by the closing date of Thursday November 5,
2015, four (4) tenders had been received.
The following tenders were received:
Spicers Canada ULC Kitchener ON *
Ariva Mississauga ON
Grand & Toy North York ON
Staples Advantage Mississauga ON
The price for fine paper has decreased 14% from the previous contract.
The tender was reviewed by R. Witteman, Procurement Specialist (Waterloo Region
District School Board) and R. Scott, Buyer (City of Kitchener) who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
Fine paper is purchased and inventoried by Communications/Marketing – Print Shop.
Costs are recovered through other divisions’ operating budgets.
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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