HomeMy WebLinkAboutFCS-16-012 - E15-100 Cons Svcs - Planning Around Rapid Transit Stations - Midtown and Rockway
REPORT TO: Committee of the Whole
DATE OF MEETING: 2016-01-25
SUBMITTED BY: Michelle Palmer-Novakovic, Director of Supply Services
519-741-2200 ext. 7214
PREPARED BY: Ryan Scott, Buyer, 519-741-2200 ext. 7216
WARD(S) INVOLVED: Wards 9, 10
DATE OF REPORT: 2016-01-14
REPORT NO.: FCS-16-012
SUBJECT: E15-100 Consultant Services – Planning Around Rapid
Transit Stations (PARTS) Station Area Plans – Midtown
and Rockway
___________________________________________________________________________
RECOMMENDATION:
That Expression of Interest E15-100 Consultant Services – Planning Around
Rapid Transit Stations (PARTS) Station Area Plans – Midtown and Rockway, be
awarded to Urban Strategies Inc., Toronto, Ontario, at their estimated fee of
$241,948. including contingencies of $21,995 plus H.S.T. of $31,453, for a total of
$273,401, based on a satisfactory contract being negotiated and an upset fee
being established.
BACKGROUND:
The consultant services will include determining the most appropriate land uses,
streetscapes and infrastructure requirements including a plan for transportation which
will address pedestrian, bicycle, transit and road issues as well as traffic in general,
within an approximate 10 minute walk of the ION rapid transit station stops located in
Midtown and Rockway. The PARTS scope of work will also include a number of
technical studies including analysis of the Schneider Creek two zone floodplain,
transportation network capacity analysis and noise impact studies. In addition to cost
efficiencies, combining both Midtown and Rockway will allow some project work to
occur simultaneously helping to expedite the overall PARTS project.
Consultants are being utilized for PARTS: Midtown and Rockway for several
reasons. Internal staff will be focusing on the significant efforts of completing the
PARTS: Central Plan. This includes preparing and implementing zoning, secondary
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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plans and design guidelines through a public process through 2016 and early
2017. The timing for this work coincides with the timeframe for PARTS: Midtown and
Rockway.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant’s Review Committee was established
consisting of A. McCrimmon-Jones, Project Manager (Planning), B. Sloan, Manager,
Long Range and Policy Planning, J. Readman, Director of Transportation Services, B.
Cronkite, Transportation Planning Project Manager and R. Scott, Buyer.
Expressions of interest were advertised publicly on the City of Kitchener website and on
the internet through the Ontario Public Buyers Association Electronic Tendering
Information System relative to this project. Documents were downloaded by forty-four
(44) interested parties and by the closing date of Thursday December 10, 2015, eight
(8) responses had been received.
The review committee met on Wednesday December 16, 2015, to review the
submissions and a shortlist of three (3) candidates* was selected for further interviews.
The Committee met on Thursday January 7, 2016 and on Tuesday January 12, 2016 to
interview the shortlisted candidates. The Committee recommends awarding the project
to Urban Strategies Inc., Toronto, Ontario.
The Committee rated consultants on the following criteria:
• Experience / Evaluation of Proposed Project Manager
• Understanding and Approach Including Work Plan
• Proposed Project Schedule
• Qualifications / Expertise of Project Team
• Amount of City Work Completed in the Past
• Value Added Approach
• Project Manager: Qualifications / Expertise / Municipal Process Familiarity
• Project Team: Appropriate Disciplines / Expertise / Municipal Process Familiarity
• Effect of Interview
• Understanding / Methodology / Engagement / Work Plan
• Experience with Similar Projects and / or Local Context
• Cost of Consultant’s Fees
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A listing of the responding parties follows for reference:
Brook McIlroy Incorporated Toronto ON
Dillon Consulting Limited Kitchener ON *
Helmuth, Obata + Kassabaum, Inc. (HOK) Toronto ON *
IBI Group Waterloo ON
Meridian Planning Consultants Inc. Vaughan ON
MMM Group Limited / WSP Thornhill ON
The Planning Partnership Toronto ON
Urban Strategies Inc. Toronto ON *
*Shortlisted candidates
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic
vision through the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this expression of interest (A), is fair and reasonable for a project of this
scope and the upset limit is within the budget allowance (B) provided within the budget.
Funding for this project is included within the approved budget.
Financial Summary for Expression of Interest E15-100
Consultant Services – PARTS (Planning Around Rapid Transit - Midtown/Rockway)
Estimated Cost
Expression of Interest E15-100 costs, including HST $ 273,401
less: HST rebate (27,195)
Net Cost Being Awarded 246,206 A
Projected Costs (notices, printing, signs) 8,794
Estimated Cost $ 255,000 C
Available funding:
Current balance PARTS - Midtown/Rockway 170,000
2016 Budgeted funding 85,000
Total budget $ 255,000 B
Estimated Surplus/(Deficit) (B - C) (0) D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in
advance of the council / committee meeting.
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PREVIOUS CONSIDERATION OF THIS MATTER:
CAO-15-035 – 2016-2019 Business Plan – Strategic Actions
ACKNOWLEDGED BY:
Dan Chapman, Deputy CAO & City Treasurer, Finance and
Corporate Services
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